Board Meeting
December 19, 2013
The board’s regular public meeting — where most policies, budgets, and personnel decisions get a formal vote.
Agenda items
36
With votes
17
Contested
0
Attendance
No recorded vote.
Voting Members
From the minutes- Dr. Wanda West , President - Mrs. Susan K Sipe , Vice President - Mrs. Ella S. Carter , Board Member - Mr. Jason E. Downey , Board Member - Mrs. Lynn Farmer , Board Member - Mr. Thomas Hudson , Board Member - Mr. Lester M. Miller , Board Member - Dr. Thelma D. Dillard , Treasurer
No recorded vote.
Non-Voting Members
From the minutes- Dr. Steve Smith , Interim Superintendent
No recorded vote.
CALL TO ORDER
Pledge
Invocation
CONFIRMATION OF MINUTES
Approves the minutes of the November 21, 2013 board meeting.
Official wordingBoard Meeting - November 21, 2013
From the minutes- Motion made by: Mr. Thomas Hudson - Motion seconded by: Mrs. Susan K Sipe Voting results: Unanimously approved
8 Yes
Full roll call
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Approves the minutes of the December 9, 2013 called board meeting.
Official wordingCalled Board Meeting - December 9, 2013
From the minutes- Motion made by: Mrs. Susan K Sipe - Motion seconded by: Dr. Thelma D. Dillard Voting results: Unanimously approved
8 Yes
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REPORT OF THE SUPERINTENDENT
Board Honorees
From the minutesMs. Sylvia Hooker, Deputy Supt. stated, Rutland High no longer considered Priority School by GaDOE. As of September 30, 2013, Rutland High School was no longer considered a SIG school and did not meet the criteria of a Priority School. District Recognizes Ten Retirees: Ten retirees who have put in about 315 years of service between them were recognized at the Board meeting. Those honored for their contributions to e…
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Ms. Sylvia Hooker, Deputy Supt. stated, Rutland High no longer considered Priority School by GaDOE. As of September 30, 2013, Rutland High School was no longer considered a SIG school and did not meet the criteria of a Priority School. District Recognizes Ten Retirees: Ten retirees who have put in about 315 years of service between them were recognized at the Board meeting. Those honored for their contributions to education included: • Virginia Daniely, a Custodian at Williams Elementary School. Ms. Daniely has been with the District for 26 years. • Rudy "Donnie" Gordon, a Carpenter in Maintenance. Mr. Gordon has been with the District for 30 years, and he has served in education for 50 years. • Linda Howard, a teacher at Williams Elementary School. Ms. Howard has been with the District for 27 years, and she has served in education for 28 years. • Robert Johnson Jr., a teacher at Southwest High School. Mr. Johnson has been with the District for 26 years, and he has served in education for 34 years. • Judy McCallum, a Budget Assistant at Hutchings Career Center. Mrs. McCallum has been with the District for 25 years. • Sherdena Randall, a teacher at Burdell-Hunt Magnet School. Ms. Randall has been with the District for 26 years. • Gwendolyn Seabrooks, Head Custodian at Northwoods Academy. Ms. Seabrooks has been with the District for 27 years, and she has served in education for 29 years. • Paulette Williams, a teacher at Appling Middle School. Ms. Williams has been with the District for 30 years. • Paulette Winters, Principal at Vineville Academy of the Arts. Mrs. Winters has been with the District for 37 years. • Sandra Wornum, a teacher at Appling Middle School. Ms. Wornum has been with the District for 30 years, and she has served in education for 31 years.No recorded vote.
INVITATION TO VISITORS TO ADDRESS THE BOARD
INSTRUCTIONAL SERVICES
District Calendar
Official wordingIS-6 District Calendar
From the minutesAgenda item was tabled until the January 2014 Board meeting.
No recorded vote.
FISCAL SERVICES
Adjusts the budget for the new Heard Elementary School.
Official wordingFS-4 Budget Adjustment to Heard Elementary
From the minutes- Motion made by: Mr. Jason E. Downey - Motion seconded by: Mrs. Lynn Farmer Voting results: Unanimously approved
8 Yes
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Adjusts a contract for the new Heard Elementary School.
Official wordingFS-5 Contract Adjustment to Heard Elementary
From the minutes- Motion made by: Mr. Jason E. Downey - Motion seconded by: Mrs. Susan K Sipe Voting results: Unanimously approved
8 Yes
Full roll call
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Awards the construction contract for the Miller Middle School gym project.
Official wordingFS-6 Miller Middle Gym Project Construction Company Recommendation
From the minutes- Motion made by: Mr. Jason E. Downey - Motion seconded by: Mrs. Lynn Farmer Voting results: Unanimously approved
8 Yes
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Buys vehicles for the maintenance department.
Official wordingFS-7 Vehicle Purchases for Maintenance
From the minutes- Motion made by: Mr. Jason E. Downey - Motion seconded by: Mr. Thomas Hudson Voting results: Unanimously approved
8 Yes
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SUPPORT SERVICES
Approves an excess workers' compensation insurance contract.
Official wordingSS-1 Contract Regarding RFP Excess Workers Compensation
From the minutes- Motion made by: Mr. Lester M. Miller - Motion seconded by: Dr. Thelma D. Dillard Voting results: Unanimously approved
8 Yes
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POLICIES AND RULES
Updates the district’s policy on managing student concussions.
Official wordingPR-1 Concussion Management Policy JGFGB
From the minutesThe State Board of Education policy review O.C.G.A. � 20-2-324.1, will become effective January 1, 2014. This Policy requires every board to adopt a Concussion Management Policy. � 20-2-324.1. (Effective January 1, 2014) Concussion management and return to play policies for youth athletes (a) As used in this Code section, the term: (1) "Health care provider" means a licensed physician or another licensed individual…
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The State Board of Education policy review O.C.G.A. � 20-2-324.1, will become effective January 1, 2014. This Policy requires every board to adopt a Concussion Management Policy. � 20-2-324.1. (Effective January 1, 2014) Concussion management and return to play policies for youth athletes (a) As used in this Code section, the term: (1) "Health care provider" means a licensed physician or another licensed individual under the supervision of a licensed physician, such as a nurse practitioner, physician assistant, or certified athletic trainer who has received training in concussion evaluation and management. (2) "Public recreation facility" means a public facility that conducts an organized youth athletic activity in which a participation fee and registration are required. (3) "Youth athlete" means a participant in a youth athletic activity who is seven years of age or older and under 19 years of age. (4) "Youth athletic activity" means an organized athletic activity in which the majority of the participants are youth athletes and are engaging in an organized athletic game or competition against another team, club, or entity or in practice or preparation for an organized game or competition against another team, club, or entity. This term shall not include college or university activities or an activity which is entered into for instructional purposes only, an athletic activity that is incidental to a nonathletic program, youth athletic activities offered through a church or synagogue, or a lesson; provided, however, that colleges, universities, churches, and synagogues, and any other entities that conduct youth athletic activities but are not subject to this Code section are strongly encouraged to establish and implement a concussion management and return to play policy. (b) Each local board of education, administration of a nonpublic school, and governing body of a charter school shall adopt and implement a concussion management and return to play policy comprising not less than the following components: (1) Prior to the beginning of each athletic season of a youth athletic activity, provide an information sheet to all youth athletes' parents or legal guardians which informs them of the nature and risk of concussion and head injury; (2) If a youth athlete participating in a youth athletic activity exhibits symptoms of having a concussion, that athlete shall be removed from the game, competition, tryout, or practice and be evaluated by a health care provider; and (3) If a youth athlete is deemed by a health care provider to have sustained a concussion, the coach or other designated personnel shall not permit the youth athlete to return to play until the youth athlete receives clearance from a health care provider for a full or graduated return to play. (c) Each public recreation facility shall, at the time of registration for a youth athletic activity, provide an information sheet to all youth athletes' parents or legal guardians which informs them of the nature and risk of concussion and head injury; provided, however, that public recreation facilities are strongly encouraged to establish and implement a concussion management and return to play policy. (d) The Department of Public Health shall endorse one or more concussion recognition education courses to inform Georgia citizens of the nature and risk of concussions in youth athletics, at least one of which shall be available online. Such course or courses may include education and training materials made available, at no charge, by the federal Centers for Disease Control and Prevention or other training materials substantively and substantially similar to such materials. (e) This Code section shall not create any liability for, or create a cause of action against, a local board of education, the governing body of a nonpublic school, the governing body of a charter school, or a public recreation facility or the officers, employees, volunteers, or other designated personnel of any such entities for any act or omission to act related to the removal or non-removal of a youth athlete from a game, competition, tryout, or practice pursuant to this Code section; provided, however, that for purposes of this subsection, other designated personnel shall not include health care providers unless they are acting in a volunteer capacity. HISTORY: Code 1981, � 20-2-324.1, enacted by Ga. L. 2013, p. 89, � 2/HB 284. - Motion made by: Mr. Thomas Hudson - Motion seconded by: Mr. Jason E. Downey Voting results: Unanimously approved8 Yes
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PERSONNEL SERVICES
Votes to meet privately on matters state law lets boards close — like personnel, lawsuits, property, or safety. No final decisions are made behind closed doors.
Official wordingExecutive Session – Personnel Matters/Future Acquisition of Property/Pending Litigation
From the minutesThe Board entered Executive Session at 7:42 p.m. for the purpose of personnel matters, future acquisition of property and pending litigation. Mrs. Sipe made a motion to exit Executive Session at 8:50 p.m.; seconded by Mr. Downey and approved 8-0. No action was taken during the Executive Session. - Motion made by: Mr. Jason E. Downey - Motion seconded by: Mr. Thomas Hudson Voting results: Unanimously approved
8 Yes
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Approves new hires and job transfers for both teaching and support staff.
Official wordingPS-1 Appointments and Transfers–Certified/Classified Personnel
From the minutes- Motion made by: Mrs. Lynn Farmer - Motion seconded by: Mrs. Susan K Sipe Voting results: Unanimously approved
8 Yes
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Approves a list of employees leaving the district — resignations, retirements, and terminations.
Official wordingPS-2 Separations from Employment
From the minutes- Motion made by: Mrs. Susan K Sipe - Motion seconded by: Mrs. Lynn Farmer Voting results: Unanimously approved
8 Yes
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Hires Susan Jones as math school improvement coordinator.
Official wordingPS-3 Recommendation for Math Curriculum Director
From the minutesSusan Jones, approved for the position of School Improvement Coordinator-Math. - Motion made by: Mrs. Lynn Farmer - Motion seconded by: Dr. Thelma D. Dillard Voting results: Unanimously approved
8 Yes
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Hires Dr. Monica Radcliff as director of instructional technology.
Official wordingPS-4 Recommendation for Director of Instructional Technology
From the minutesDr. Monica Radcliff, approved for the position of Director of Instructional Technology. - Motion made by: Mrs. Lynn Farmer - Motion seconded by: Dr. Thelma D. Dillard Voting results: Unanimously approved
8 Yes
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Hires Phyllis Renee Theodore as half-time assistant principal at Williams Elementary School.
Official wordingPS-5 Recommendation for Assistant Principal ½-Time Williams Elementary
From the minutesPhyllis Renee Theodore, approved for the position of Assistant Principal (50%) at Williams Elementary School. - Motion made by: Mrs. Lynn Farmer - Motion seconded by: Mr. Thomas Hudson Voting results: Unanimously approved
8 Yes
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Hires Kristy M. Graham as principal of Vineville Academy.
Official wordingPS-6 Recommendation for Vineville Academy Principal
From the minutesKristy M. Graham, approved for the position of Elementary School Principal for Vineville Academy. - Motion made by: Mrs. Lynn Farmer - Motion seconded by: Dr. Thelma D. Dillard Voting results: Unanimously approved
8 Yes
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New Business
Approves the 2014 board meeting dates, moving the February meeting to the 27th.
Official wordingNB-1 Dates for Board Meetings in 2014
From the minutesAccept dates proposed for the Board Meetings; change the date for Thursday, February 20, 2014 to Thursday, February 27, 2014. Board meeting calendar 2014 was approved. The following is a schedule of the regular Board meetings for the Bibb County Board of Education 2014 School Year. All meetings will be held at the Board of Education located at 484 Mulberry Street. Committee Meetings will begin at 4:00 p.m. followed…
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Accept dates proposed for the Board Meetings; change the date for Thursday, February 20, 2014 to Thursday, February 27, 2014. Board meeting calendar 2014 was approved. The following is a schedule of the regular Board meetings for the Bibb County Board of Education 2014 School Year. All meetings will be held at the Board of Education located at 484 Mulberry Street. Committee Meetings will begin at 4:00 p.m. followed by the Board Meeting at 6:30 p.m. on the third Thursday of the month. | | | --- | | Thursday, January 16, 2014 | | Thursday, February 20, 2014 - changed to February 27, 2014 | | Thursday, March 20, 2014 | | Thursday, April 17, 2014 | | Thursday, May 15, 2014 | | Thursday, June 19, 2014 | | Thursday, July 17, 2014 | | Thursday, August 21, 2014 | | Thursday, September 18, 2014 | | Thursday, October 16, 2014 | | Thursday, November 20, 2014 | | Thursday, December 18, 2014 | - Motion made by: Mr. Jason E. Downey - Motion seconded by: Dr. Thelma D. Dillard Voting results: Unanimously approved8 Yes
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Old Business
Live Broadcast of Board Meetings
From the minutesDr. Smith will bring more information back to the Board at the January 2014 meeting date. Mrs. Sipe: Tuesday, January 7, 2014, Community forum, 6:00 p.m. @ Central High School Dr. Smith: Bibb County Swearing In Ceremony for City Government, December 31, 2013, 11:00 a.m. @ City Hall.
No recorded vote.
Ends the meeting.
Official wordingAdjourn
From the minutesThe Board Meeting adjourned at 9:16 p.m. - Motion made by: Mr. Thomas Hudson - Motion seconded by: Mr. Jason E. Downey Voting results: Unanimously approved
8 Yes
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