Board Meeting
July 19, 2018
The board’s regular public meeting — where most policies, budgets, and personnel decisions get a formal vote.
Attendance
From the minutesVoting Members Mr. Lester Miller, President Dr. Thelma Dillard, Vice President Mr. Daryl Morton, Treasurer Mrs. Ella Carter, Board Member Mr. Robert Easter, Board Member Mrs. Susan Sipe, Board Member Dr. Sundra Woodford, Board Member Non-Voting Members Dr. Curtis Jones, Superintendent
No recorded vote.
Call to Order
Pledge of Allegiance
Invocation
Report of the Superintendent
From the minutesGFOA Certificate of Achievement for Excellence in Financial Reporting The Government Finance Officers Association of the United States and Canada (GFOA) has awarded the Bibb County School District with the Certificate of Achievement for Excellence in Financial Reporting for the 19th consecutive year for its Comprehensive Annual Financial Report, or CAFR, for the Fiscal Year that ended June 30, 2017. The Certificate…Read the full entry
GFOA Certificate of Achievement for Excellence in Financial Reporting The Government Finance Officers Association of the United States and Canada (GFOA) has awarded the Bibb County School District with the Certificate of Achievement for Excellence in Financial Reporting for the 19th consecutive year for its Comprehensive Annual Financial Report, or CAFR, for the Fiscal Year that ended June 30, 2017. The Certificate of Achievement is the highest form of recognition in the area of governmental accounting and financial reporting, and its attainment represents a significant accomplishment by a government and its management, according to the GFOA.
No recorded vote.
Invitations to Visitors to Address the Board
Votes to meet privately on matters state law lets boards close — like personnel, lawsuits, property, or safety. No final decisions are made behind closed doors.
Official wordingExecutive Session – Personnel Matters/Future Acquisition of Property/Pending Litigation
From the minutesThere was no Executive Session.
No recorded vote.
Approves the consent agenda — a bundle of routine items the board passes together in one vote.
Official wordingConsent Agenda
From the minutesDr. Dillard made a motion to approve the items on the Consent Agenda; seconded by Dr. Woodford and approved 7-0. - Motion made by: Dr. Thelma Dillard - Motion seconded by: Dr. Sundra Woodford Voting results: Unanimously approved
Approves the official record (minutes) of an earlier meeting.
Official wordingConfirmation of Minutes
From the minutesThe Board of Education confirmed the minutes of the following meetings: - Board Meeting - June 21, 2018 - Called Board Meeting - July 10, 2018
No recorded vote.
Renaissance Star 360® Renewal
Official wordingIS-1 Renaissance Star 360® Renewal
From the minutesThe Board of Education authorized the Superintendent to issue a purchase order for the renewal of Renaissance Star 360 for $890,416.72.
No recorded vote.
School Improvement Grant Allocations for 2018-2019 School Year
Official wordingIS-2 School Improvement Grant Allocations for 2018-2019 School Year
From the minutesThe Board of Education approved the School Improvement Grant allocations of $1,214,299.00 for Cohort 5 (Northeast High School) for the 2018 – 2019 school year.
No recorded vote.
Renewal of SchoolCity Assessment Platform
Official wordingIS-3 Renewal of SchoolCity Assessment Platform
From the minutesThe Board of Education authorized the Superintendent to issue a purchase order to SchoolCity, Inc. for Renewal Agreement Invoice #35604 in an amount not to exceed $167,179.00 for the District formative assessment platform for the 2018-19 school year.
No recorded vote.
National SAM Innovation Project Renewal
Official wordingIS-4 National SAM Innovation Project Renewal
From the minutesThe Board of Education authorized the Superintendent to issue a purchase order to the National SAM Innovation Project for $419,100.00 to provide professional learning services for the 2018-2019 school year.
No recorded vote.
Custodial Contract Renewal for FY 2019
Official wordingFSS-1 Custodial Contract Renewal for FY 2019
From the minutesThe Board of Education authorized the Superintendent to enter into a contractual agreement with Copaco of Columbus, Georgia for custodial supplies for FY 2019 based on the renewal of IFB 18-02.
No recorded vote.
Natural Gas Supplier Contract for FY 2019
Official wordingFSS-2 Natural Gas Supplier Contract for FY 2019
From the minutesThe Board of Education authorized the Superintendent to sign the renewal agreement with Walton EMC for the period of 12 months, July 1, 2018 – June 30, 2019, for all the facilities, as needed, on the Atlanta Gas Light pipeline network at the current market rate of $0.6912 per therm.
No recorded vote.
Approval of School Nutrition Procurement Plan
Official wordingFSS-3 Approval of School Nutrition Procurement Plan
From the minutesThe Board of Education approved the School Nutrition Procurement Plan.
No recorded vote.
School Nutrition Food Bid 18-01 Contract Extensions
Official wordingFSS-4 School Nutrition Food Bid 18-01 Contract Extensions
From the minutesThe Board of Education authorized the Superintendent to process purchase orders to Williams Institutional Foods - $100,000.00; Gordon Foods - $550,000.00; ACC Distributors - $350,000.00; and Sutherland Foodservice - $300,000.00 for the months of July, August, and September to purchase food products, as needed.
No recorded vote.
School Nutrition Bread Products Contract Renewal
Official wordingFSS-5 School Nutrition Bread Products Contract Renewal
From the minutesThe Board of Education authorized the Superintendent to enter into an agreement with Flowers Bakery for FY 2019 bread product expenses in the estimated amount of $140,000.00.
No recorded vote.
School Nutrition Paper Supply Items Contract Renewal
Official wordingFSS-6 School Nutrition Paper Supply Items Contract Renewal
From the minutesThe Board of Education authorized the Superintendent to enter into an agreement with Southeastern Paper Group - $560,000.00; Preferred Packaging - $20,000.00, and Plascon Traverse City - $20,000.00 for the FY 2019 expenses.
No recorded vote.
School Nutrition Milk and Dairy Contract Renewal
Official wordingFSS-7 School Nutrition Milk and Dairy Contract Renewal
From the minutesThe Board of Education authorized the Superintendent to enter into a contractual agreement with Mayfield Dairy for milk and dairy products for $1,200,000.00 for FY 2019 based on the terms of IFB 18-13 and possible market price changes.
No recorded vote.
Request to Purchase Choral Risers – Academy for Classical Education
Official wordingFSS-8 Request to Purchase Choral Risers – Academy for Classical Education
From the minutesThe Board of Education authorized the Superintendent to issue a purchase order on behalf of the Academy for Classical Education to StageRight to purchase choral risers at a cost of $9,637.00 using ESPLOST funds.
No recorded vote.
Request to Purchase Baseball Bleachers – Academy for Classical Education
Official wordingFSS-9 Request to Purchase Baseball Bleachers – Academy for Classical Education
From the minutesThe Board of Education authorized the Superintendent to issue a purchase order on behalf of the Academy for Classical Education to BSN Sports to purchase baseball bleachers at a cost of $6,000.00 using ESPLOST funds.
No recorded vote.
Renewal of Infinite Campus – Student Information System
Official wordingFSS-10 Renewal of Infinite Campus – Student Information System
From the minutesThe Board of Education authorized the Superintendent to issue a purchase order for the annual renewal of Infinite Campus for school year 2018-2019 in an amount not to exceed $196,857.40.
No recorded vote.
Renewal of Network Operation Center Hardware Warranty and Support
Official wordingFSS-11 Renewal of Network Operation Center Hardware Warranty and Support
From the minutesThe Board of Education authorized the Superintendent to issue a purchase order for the Network Operations Center Cisco SmartNet Renewal to CDW, Inc. using State of Georgia Cisco Education Contract #99999-SPD-T20120501-0006 in the amount of $122,998.20.
No recorded vote.
Agreement with Medical Center Navicent Health for School House Health
Official wordingFSS-12 Agreement with Medical Center Navicent Health for School House Health
From the minutesThe Board of Education authorized the Superintendent to the sign the School House Health agreement with Medical Center Navicent Health for FY 2019.
No recorded vote.
RFP 18-51 Waste and Recycling Services
Official wordingFSS-13 RFP 18-51 Waste and Recycling Services
From the minutesThe Board of Education authorized the Superintendent to enter into the one-year contract with Advanced Disposal in the amount not to exceed, $174,274.59.
No recorded vote.
Request to Purchase Band Room Furniture and Music Equipment – Academy for Classical Education
Official wordingFSS-14 Request to Purchase Band Room Furniture and Music Equipment – Academy for Classical Education
From the minutesThe Board of Education authorized the Superintendent to issue a purchase order on behalf of the Academy for Classical Education to Wenger to purchase band room furniture and music equipment at a cost of $8,248.00 using ESPLOST funds.
No recorded vote.
First reading
Revision of Policy GBN – Professional Personnel Termination (First Reading)
Official wordingPR-1 Revision of Policy GBN – Professional Personnel Termination (First Reading)
From the minutesThe Board of Education approve the revision of Policy GBN – Professional Personnel Termination for first reading.
First reading: the proposed change is put before the board and the public. The board votes on it at a later meeting, at its second reading.
This policy at other meetingsSecond reading · August 16, 2018 →
Approves the latest personnel moves for certified staff — teachers and other licensed employees (hires, transfers, and departures).
Official wordingPS-1 Certified Personnel Report (ACTION)
From the minutesThe Board of Education approved the Certified Personnel Report that includes the new hires, transfers and retirements/resignations of certified personnel.
No recorded vote.
Approves the latest personnel moves for classified staff — non-teaching employees like aides, bus drivers, and custodians (hires, transfers, and departures).
Official wordingPS-2 Classified Personnel Report
From the minutesThe Board of Education approved the Classified Personnel Report that includes the new hires, transfers and retirements/resignations of classified personnel.
No recorded vote.
New Business
Presentation
Georgia Women Midterm Elections Get Out the Vote Initiative
Official wordingNB-1 Georgia Women Midterm Elections Get Out the Vote Initiative (PRESENTATION)
From the minutesThere was not a presentation from the Georgia Women Midterm Elections Get Out the Vote Initiative. The organization will present at another meeting.
A presentation to the board. No vote is taken.
Old Business
For information
Request to Purchase Micro Bus – Academy for Classical Education
Official wordingOB-1 Request to Purchase Micro Bus – Academy for Classical Education (INFORMATION)
From the minutesThe Board members received additional information, including a draft Memorandum of Agreement, concerning the request to purchase a micro bus from the Academy for Classical Education.
Shared with the board for information. No vote is taken.
Adjourn