Board Meeting
July 19, 2018
The board’s regular public meeting — where most policies, budgets, and personnel decisions get a formal vote.
Attendance
**Voting Members** Mr. Lester Miller, President Dr. Thelma Dillard, Vice President Mr. Daryl Morton, Treasurer Mrs. Ella Carter, Board Member Mr. Robert Easter, Board Member Mrs. Susan Sipe, Board Member Dr. Sundra Woodford, Board Member **Non-Voting Members** Dr. Curtis Jones,…
No recorded vote.
Report of the Superintendent
**GFOA Certificate of Achievement for Excellence in Financial Reporting** The Government Finance Officers Association of the United States and Canada (GFOA) has awarded the Bibb County School District with the Certificate of Achievement for Excellence in Financial Reporting for…
No recorded vote.
Executive Session – Personnel Matters/Future Acquisition of Property/Pending Litigation
Votes to meet privately on matters state law lets boards close — like personnel, lawsuits, property, or safety. No final decisions are made behind closed doors.
No recorded vote.
Consent Agenda
Approves the consent agenda — a bundle of routine items the board passes together in one vote.
Full roll call
Confirmation of Minutes
Approves the official record (minutes) of an earlier meeting.
No recorded vote.
IS-1 Renaissance Star 360® Renewal
The Board of Education authorized the Superintendent to issue a purchase order for the renewal of Renaissance Star 360 for $890,416.72.
No recorded vote.
IS-2 School Improvement Grant Allocations for 2018-2019 School Year
The Board of Education approved the School Improvement Grant allocations of $1,214,299.00 for Cohort 5 (Northeast High School) for the 2018 – 2019 school year.
No recorded vote.
IS-3 Renewal of SchoolCity Assessment Platform
The Board of Education authorized the Superintendent to issue a purchase order to SchoolCity, Inc. for Renewal Agreement Invoice #35604 in an amount not to exceed $167,179.00 for the District formative assessment platform for the 2018-19 school year.
No recorded vote.
IS-4 National SAM Innovation Project Renewal
The Board of Education authorized the Superintendent to issue a purchase order to the National SAM Innovation Project for $419,100.00 to provide professional learning services for the 2018-2019 school year.
No recorded vote.
FSS-1 Custodial Contract Renewal for FY 2019
The Board of Education authorized the Superintendent to enter into a contractual agreement with Copaco of Columbus, Georgia for custodial supplies for FY 2019 based on the renewal of IFB 18-02.
No recorded vote.
FSS-2 Natural Gas Supplier Contract for FY 2019
The Board of Education authorized the Superintendent to sign the renewal agreement with Walton EMC for the period of 12 months, July 1, 2018 – June 30, 2019, for all the facilities, as needed, on the Atlanta Gas Light pipeline network at the current market rate of $0.6912 per th…
No recorded vote.
FSS-3 Approval of School Nutrition Procurement Plan
The Board of Education approved the School Nutrition Procurement Plan.
No recorded vote.
FSS-4 School Nutrition Food Bid 18-01 Contract Extensions
The Board of Education authorized the Superintendent to process purchase orders to Williams Institutional Foods - $100,000.00; Gordon Foods - $550,000.00; ACC Distributors - $350,000.00; and Sutherland Foodservice - $300,000.00 for the months of July, August, and September to pu…
No recorded vote.
FSS-5 School Nutrition Bread Products Contract Renewal
The Board of Education authorized the Superintendent to enter into an agreement with Flowers Bakery for FY 2019 bread product expenses in the estimated amount of $140,000.00.
No recorded vote.
FSS-6 School Nutrition Paper Supply Items Contract Renewal
The Board of Education authorized the Superintendent to enter into an agreement with Southeastern Paper Group - $560,000.00; Preferred Packaging - $20,000.00, and Plascon Traverse City - $20,000.00 for the FY 2019 expenses.
No recorded vote.
FSS-7 School Nutrition Milk and Dairy Contract Renewal
The Board of Education authorized the Superintendent to enter into a contractual agreement with Mayfield Dairy for milk and dairy products for $1,200,000.00 for FY 2019 based on the terms of IFB 18-13 and possible market price changes.
No recorded vote.
FSS-8 Request to Purchase Choral Risers – Academy for Classical Education
The Board of Education authorized the Superintendent to issue a purchase order on behalf of the Academy for Classical Education to StageRight to purchase choral risers at a cost of $9,637.00 using ESPLOST funds.
No recorded vote.
FSS-9 Request to Purchase Baseball Bleachers – Academy for Classical Education
The Board of Education authorized the Superintendent to issue a purchase order on behalf of the Academy for Classical Education to BSN Sports to purchase baseball bleachers at a cost of $6,000.00 using ESPLOST funds.
No recorded vote.
FSS-10 Renewal of Infinite Campus – Student Information System
The Board of Education authorized the Superintendent to issue a purchase order for the annual renewal of Infinite Campus for school year 2018-2019 in an amount not to exceed $196,857.40.
No recorded vote.
FSS-11 Renewal of Network Operation Center Hardware Warranty and Support
The Board of Education authorized the Superintendent to issue a purchase order for the Network Operations Center Cisco SmartNet Renewal to CDW, Inc. using State of Georgia Cisco Education Contract #99999-SPD-T20120501-0006 in the amount of $122,998.20.
No recorded vote.
FSS-12 Agreement with Medical Center Navicent Health for School House Health
The Board of Education authorized the Superintendent to the sign the School House Health agreement with Medical Center Navicent Health for FY 2019.
No recorded vote.
FSS-13 RFP 18-51 Waste and Recycling Services
The Board of Education authorized the Superintendent to enter into the one-year contract with Advanced Disposal in the amount not to exceed, $174,274.59.
No recorded vote.
FSS-14 Request to Purchase Band Room Furniture and Music Equipment – Academy for Classical Education
The Board of Education authorized the Superintendent to issue a purchase order on behalf of the Academy for Classical Education to Wenger to purchase band room furniture and music equipment at a cost of $8,248.00 using ESPLOST funds.
No recorded vote.
PR-1 Revision of Policy GBN – Professional Personnel Termination (First Reading)
The Board of Education approve the revision of Policy GBN – Professional Personnel Termination for first reading.
No recorded vote.
PS-1 Certified Personnel Report (ACTION)
Approves the latest personnel moves for certified staff — teachers and other licensed employees (hires, transfers, and departures).
No recorded vote.
PS-2 Classified Personnel Report
Approves the latest personnel moves for classified staff — non-teaching employees like aides, bus drivers, and custodians (hires, transfers, and departures).
No recorded vote.
NB-1 Georgia Women Midterm Elections Get Out the Vote Initiative (PRESENTATION)
There was not a presentation from the Georgia Women Midterm Elections Get Out the Vote Initiative. The organization will present at another meeting.
No recorded vote.
OB-1 Request to Purchase Micro Bus – Academy for Classical Education (INFORMATION)
The Board members received additional information, including a draft Memorandum of Agreement, concerning the request to purchase a micro bus from the Academy for Classical Education.
No recorded vote.