Attendance
No recorded vote.
Voting Members
From the minutes- Mr. James Freeman, President - Dr. Sundra Woodford, Vice President - Mr. Daryl Morton, Treasurer - Dr. Juawn Jackson, Board Member - Ms. Myrtice Johnson, Board Member - Mrs. Kristin Hanlon, Board Member - Dr. Lisa Garrett-Boyd, Board Member - Dr. Thelma Dillard, Board Member
No recorded vote.
Call to Order
Approves the meeting’s agenda — the list of items the board will take up.
Official wordingApprove Agenda
From the minutesThe Agenda was approved. - Motion made by: Dr. Juawn Jackson - Motion seconded by: Dr. Sundra Woodford Voting results: Unanimously approved
INSTRUCTIONAL SERVICES COMMITTEE
Presentation
CTAE Updates
Official wordingIS-1 CTAE Updates (PRESENTATION)
A presentation to the board. No vote is taken.
Presentation
Fine Arts Overview
Official wordingIS-2 Fine Arts Overview (PRESENTATION)
A presentation to the board. No vote is taken.
Signs the state’s Strategic Waiver School System contract, trading some state rules for flexibility in exchange for performance goals.
Official wordingIS-3 Strategic Waiver School System Contract (ACTION)
From the minutesThe Bibb County Board of Education authorized the Superintendent and the Board President to sign the Strategic Waiver School System contract as provided by the State Board of Education. - Motion made by: Ms. Myrtice Johnson - Motion seconded by: Mrs. Kristin Hanlon Voting results: Unanimously approved
FISCAL/SUPPORT SERVICES COMMITTEE
Presentation
Monthly Financial Update
Official wordingFSS-1 Monthly Financial Update (PRESENTATION)
A presentation to the board. No vote is taken.
Approves a mid-year change to the FY2024 budget, with a projected ending balance of $61.8 million.
Official wordingFSS-1.1 FY 2024 General Fund Budget Amendment No. 4 (ACTION)
From the minutesThe Board of Education approved Budget Amendment No. 4 for the FY 2024 General Fund budget with a revised projected ending fund balance of $61,833,253. - Motion made by: Ms. Myrtice Johnson - Motion seconded by: Dr. Juawn Jackson Voting results: Unanimously approved
Presentation
Superintendent's FY25 Proposed Budget
Official wordingFSS-1.2 Superintendent's FY25 Proposed Budget (PRESENTATION)
A presentation to the board. No vote is taken.
Tentatively adopts the superintendent’s proposed FY2025 budget.
Official wordingFSS-1.3 Tentative Approval of the Superintendent’s FY25 Proposed Budget (ACTION)
From the minutesThe Board of Education voted 5 to 3 in favor of tentatively adopting the FY 2025 Budget as presented. Dr. Jackson made a motion for the Board to conduct a roll call vote. Board President Freeman seconded the motion. This motion passed unanimously.
Hires Renfroe Construction for paving and site work at Union and Sonny Carter elementary schools.
Official wordingFSS-2 RFP 24-032 Paving and Site Work (ACTION)
From the minutesThe Bibb County Board of Education authorized the Superintendent to enter contract with Renfroe Construction Company, LLC to provide paving and sitework services for Union Elementary School, Sonny Carter Elementary School, Westside High School, and Ed Defore Sports Complex in the amount $1,740,468.00. - Motion made by: Dr. Juawn Jackson - Motion seconded by: Dr. Thelma Dillard Voting results: Unanimously approved
Approves $241,555 for furniture at the Butler Center (CTAE).
Official wordingFSS-3 Furniture for CTAE/Butler Center (ACTION)
From the minutesThe Bibb County Board of Education approved the issuance of a purchase order to Advent Business Interiors, Inc. in the amount of $241,555.36 to provide furniture and installation for the Butler Center. - Motion made by: Ms. Myrtice Johnson - Motion seconded by: Mrs. Kristin Hanlon Voting results: Unanimously approved
Approves five Ford F-250 maintenance trucks from Riverside Ford.
Official wordingFSS-4 Maintenance Department Vehicle Purchases (ACTION)
From the minutesThe Bibb County Board of Education authorized the Superintendent to issue a purchase order to Riverside Ford for the purchase of five (5) Ford F-250 vehicles for the Maintenance Department in an amount not to exceed $260,900. - Motion made by: Dr. Thelma Dillard - Motion seconded by: Ms. Myrtice Johnson Voting results: Unanimously approved
Approves five campus-police vehicles from Wade Ford.
Official wordingFSS-5 Campus Police Vehicle Purchases (ACTION)
From the minutesThe Bibb County Board of Education authorized the Superintendent to issue a purchase order to Wade Ford for the purchase of five (5) interceptor vehicles for the Campus Police Department in an amount not to exceed $213,820. - Motion made by: Ms. Myrtice Johnson - Motion seconded by: Dr. Thelma Dillard Voting results: Unanimously approved
Renews the Infinite Campus student information system for 2024-25.
Official wordingFSS-6 FY25 Renewal of Infinite Campus (ACTION)
From the minutesThe Bibb County Board of Education authorized the Superintendent to enter into an agreement and issue the purchase order to K-12 Solutions Group for the annual renewal of Infinite Campus student information system for the 2024-2025 school year in the amount not to exceed $406,858.80. - Motion made by: Dr. Juawn Jackson - Motion seconded by: Mrs. Kristin Hanlon Voting results: Unanimously approved
Approves a contract to buy gasoline and diesel fuel for district vehicles.
Official wordingFSS-7 Gas and Diesel Fuel Purchase (ACTION)
From the minutesThe Board authorized the Superintendent to issue purchase orders for gas and diesel fuel purchases from Walthall Oil Company, Mansfield Oil Company, and Boswell Oil Company in amounts not to exceed $590,000.00. - Motion made by: Dr. Thelma Dillard - Motion seconded by: Ms. Myrtice Johnson Voting results: Unanimously approved
Approves a contract to buy propane fuel for district use.
Official wordingFSS-8 Propane Fuel Purchase (ACTION)
From the minutesThe Board approved the renewal for propane fuel purchases from Ferrellgas LP and authorized the Superintendent to issue purchase orders in amounts not to exceed 900,000.00. - Motion made by: Ms. Myrtice Johnson - Motion seconded by: Dr. Juawn Jackson Voting results: Unanimously approved
Approves $165,956 to renew Tyler Technologies’ Traversa bus-routing software.
Official wordingFSS-9 Tyler Student Transportation (powered by Traversa) (ACTION)
From the minutesThe Board of Education authorized the Superintendent to issue a purchase order for $165,956.46 to Tyler Technologies for the renewal of contracted services of the Tyler Student Transportation (powered by Traversa) software suite. - Motion made by: Dr. Thelma Dillard - Motion seconded by: Mrs. Kristin Hanlon Voting results: Unanimously approved
Approves a $200,000 contract with Flowers Baking Company for bread for schools.
Official wordingFSS-10 Approval of Bread Bid Renewal (ACTION)
From the minutesThe Bibb County Board of Education authorized the Superintendent to enter into a contract with Flowers Baking Company, in the amount of $200,000.00 to provide bread products for all schools and the central kitchen within FY 2024-2025. - Motion made by: Ms. Myrtice Johnson - Motion seconded by: Dr. Sundra Woodford Voting results: Unanimously approved
Approves a $900,000 contract with Thomaston Milk Company for milk and dairy for schools.
Official wordingFSS-11 Approval of Milk and Dairy Contract (ACTION)
From the minutesThe Bibb County Board of Education authorized the Superintendent to enter into a contract with Thomaston Milk Company in the amount of $900,000.00 to provide milk and dairy items for all schools and the Central Kitchen within FY 2024-2025. - Motion made by: Mrs. Kristin Hanlon - Motion seconded by: Dr. Thelma Dillard Voting results: Unanimously approved
Approves a produce contract with Bi-City Produce for school meals.
Official wordingFSS-12 Mason Produce, DBA: Bi-City Produce Contract Renewal (ACTION)
From the minutesThe Bibb County Board of Education approved the agreement with Bi-City Produce based on RFP 23-002 and authorized the Superintendent to issue a purchase order for produce to Bi-City Produce in the amount of $950,000.00 for fiscal year 2024-2025. - Motion made by: Dr. Thelma Dillard - Motion seconded by: Mrs. Kristin Hanlon Voting results: Unanimously approved
Approves $350,000 for Waste Management garbage and recycling service.
Official wordingFSS-13 Contract for Garbage Collection Services (ACTION)
From the minutesThe Board of Education voted to allow Superintendent Dan Sims to process a Purchase Order to Waste Management Services in the amount of $350,000.00 for the garbage and recycling services. - Motion made by: Ms. Myrtice Johnson - Motion seconded by: Dr. Thelma Dillard Voting results: Unanimously approved
POLICIES AND RULES COMMITTEE
Second reading
Updates the district’s policy on solicitations — sales and fundraising pitches aimed at staff.
Official wordingPR-1 Policy GAI, Solicitations (ACTION - Second Reading)
From the minutesThe Bibb County Board of Education approved revisions to Policy GAI, Solicitations. - Motion made by: Mr. Daryl Morton - Motion seconded by: Ms. Myrtice Johnson Voting results: Unanimously approved
This policy at other meetingsFirst reading · April 18, 2024 → · Second reading · May 16, 2024 →
Second reading
Updates the district’s policy on managing student transportation (buses).
Official wordingPR-2 Policy ED, Student Transportation Management (ACTION - Second Reading)
From the minutesThe Bibb County Board of Education approved the revision of Policy Ed, Student Transportation Management. - Motion made by: Mr. Daryl Morton - Motion seconded by: Ms. Myrtice Johnson Voting results: Unanimously approved
This policy at other meetingsFirst reading · April 18, 2024 → · Second reading · May 16, 2024 →
Second reading
Updates the district’s policy on staff political activities.
Official wordingPR-3 Policy GAHB, Staff Political Activities (ACTION - Second Reading)
From the minutesThe Bibb County Board of Education approved the revision of Policy GAHB, Staff Political Activities. - Motion made by: Mr. Daryl Morton - Motion seconded by: Ms. Myrtice Johnson Voting results: Unanimously approved
This policy at other meetingsFirst reading · April 18, 2024 → · Second reading · May 16, 2024 →
Second reading
Updates the district’s policy on foreign exchange students.
Official wordingPR-4 Policy JQK, Foreign Exchange Students (ACTION - Second Reading)
From the minutesThe Bibb County Board of Education approved new Policy JQK, Exchange Students. - Motion made by: Dr. Sundra Woodford - Motion seconded by: Mrs. Kristin Hanlon Voting results: Unanimously approved
This policy at other meetingsFirst reading · April 18, 2024 → · Second reading · May 16, 2024 →
First reading
Proposes revising the student tobacco policy to cover nicotine delivery systems.
Official wordingPR-5 Policy JCDAA, Student Tobacco Use (INFORMATION - First Reading)
First reading: the proposed change is put before the board and the public. The board votes on it at a later meeting, at its second reading.
This policy at other meetingsSecond reading · June 20, 2024 →
First reading
Proposes minor revisions to the school-sponsored media policy for consistency.
Official wordingPR-6 Policy KBB, School-Sponsored Information Media (INFORMATION - First Reading)
First reading: the proposed change is put before the board and the public. The board votes on it at a later meeting, at its second reading.
This policy at other meetingsSecond reading · June 20, 2024 →
PERSONNEL SERVICES COMMITTEE
Votes to meet privately on matters state law lets boards close — like personnel, lawsuits, property, or safety. No final decisions are made behind closed doors.
Official wordingExecutive Session – Personnel Matters/Future Acquisition of Property/Pending Litigation/School Safety/Cyber Security
From the minutesThe Board voted to enter into Executive Session at 5:56 p.m. Motion made by: Dr. Sundra Woodford Motion seconded by: Mr. Daryl Morton Voting: Unanimously Approved The Board voted to return from Executive Session at 6: 21 p.m. Motion made by: Dr. Sundra Woodford Motion seconded by: Mr. Daryl Morton Voting: Unanimously Approved
Approves the latest personnel moves for certified staff — teachers and other licensed employees (hires, transfers, and departures).
Official wordingPS-1 Certified Personnel Report (ACTION)
From the minutesA motion was entertained to approve PS-1. - Motion made by: Ms. Myrtice Johnson - Motion seconded by: Mrs. Kristin Hanlon Voting results: Unanimously approved
Approves the latest personnel moves for classified staff — non-teaching employees like aides, bus drivers, and custodians (hires, transfers, and departures).
Official wordingPS-2 Classified Personnel Report (ACTION)
From the minutesA motion was made to approve PS-2. - Motion made by: Dr. Sundra Woodford - Motion seconded by: Dr. Thelma Dillard Voting results: Unanimously approved
For information
Approves the latest personnel moves for classified staff — non-teaching employees like aides, bus drivers, and custodians (hires, transfers, and departures).
Official wordingPS-3 Classified Personnel Report (INFORMATION)
Shared with the board for information. No vote is taken.
Approves personnel actions recommended by district administrators.
Official wordingPS-5 School – Based Administrator Recommendations (ACTION)
From the minutesA motion was entertained to approve PS-5. - Motion made by: Ms. Myrtice Johnson - Motion seconded by: Dr. Sundra Woodford Voting results: Unanimously approved
FOR INFORMATION
2016 and 2021 Capital Improvement Programs
Official wordingFI-1 2016 and 2021 Capital Improvement Programs
No recorded vote.
ESPLOST 2016 Reports
No recorded vote.
ESPLOST 2021 Reports
No recorded vote.
Bonds of 2020 Report
No recorded vote.
Debt Services Reports
No recorded vote.
Fl-2 Investments and Investment Income Report
No recorded vote.
Discipline & Attendance Update
Official wordingFI-3 Discipline & Attendance Update
No recorded vote.
Field Trips
Official wordingFI-4 Field Trips
No recorded vote.
June 27– July 4, 2024, W.S. Hutchings College & Career Academy Culinary Arts, Seattle Washington
No recorded vote.
Ends the meeting.
Official wordingAdjourn
From the minutesThe meeting was adjourned at 6:22 p.m. - Motion made by: Dr. Thelma Dillard - Motion seconded by: Dr. Sundra Woodford Voting results: Unanimously approved