Called Board Meeting
May 6, 2014
A special meeting called outside the regular schedule, usually for one time-sensitive or specific item.
Agenda items
8
With votes
3
Contested
0
Attendance
No recorded vote.
Voting Members
From the minutes- Mrs. Susan K. Sipe , Chair - Dr. Thelma D. Dillard , Vice President - Mrs. Ella S. Carter , Board Member - Mr. Jason E. Downey , Board Member - Mr. Thomas Hudson , Board Member - Dr. Wanda West , Board Member - Mr. Lester M. Miller , Treasurer
No recorded vote.
Lists the meeting's non-voting members.
Official wordingNon-Voting Members
From the minutes- Dr. Steve Smith , Interim Superintendent Absent: Lynn Farmer
0 Yes1 Not present
Full roll call
Absent
Call to Order
Revises the education sales-tax project list, dropping two planned schools and adding school renovations.
Official wordingRecommended SPLOST and Capital Projects Budget Revision
From the minutesCapital Project Director Jason Daniel presented the recommended SPLOST and Capital Projects Budget Revision for approval. Board members approved the District's recommended revisions to the current Educational Special Purpose Local Option Sales Tax (ESPLOST) projects. A public hearing was held earlier on May 6 to receive public feedback before the revisions were presented to the Board for final approval. The recommen…
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Capital Project Director Jason Daniel presented the recommended SPLOST and Capital Projects Budget Revision for approval. Board members approved the District's recommended revisions to the current Educational Special Purpose Local Option Sales Tax (ESPLOST) projects. A public hearing was held earlier on May 6 to receive public feedback before the revisions were presented to the Board for final approval. The recommended revisions were also advertised in The Telegraph on Saturday, April 19, and Saturday, April 26. Several previously identified projects in the 2010 ESPLOST Capital Improvement Plan were declared infeasible for various reasons related to declining student populations and reduced funding projections. The projects that were declared infeasible are listed below with justification. • New Elementary No. 4 and No. 5: These projects were declared infeasible due to a declining student population and a projected reduction in ESPLOST receipts. In addition to removing some projects from the original SPLOST approved list, several have been added based upon the District’s current needs. These new projects are listed below with justification for each. • Bernd, Porter and Riley Elementary Renovations: These projects have been added to the ESPLOST list due to the decision to keep these schools operational. These projects include replacement/repair of roofs, HVAC upgrades, flooring, painting, parking/traffic flow improvements and security enhancements. • Security Improvements: Additional funds have been added to this line item to allow for additional district-wide security enhancements. • Welcome Center: A planned restructuring of the Welcome Center will require funds to cover the expense of the modifications and to provide a new roof for the facility. o Planned modifications: Larger more professional meeting space for Leaders at Work (LAW) meetings and other district-wide meetings Create a heritage area for Human Resources Offices. • Bloomfield Middle Conversion to Elementary School: A line item has been added to the budget to cover the expense to convert Bloomfield Middle School into an Elementary school if the Board chooses to exercise this option at a later time. • Classroom Additions at Heritage and Carter Elementary: Due to increased student enrollment at these two schools and the decision to operate larger elementary schools, these additions have been added to the project list to increase the capacity of these schools to 750 students if the Board chooses to exercise this option at a later time. • Land/Facility Acquisition: This line item has been added to the ESPLOST project list to keep funds available for property acquisition to help with the District’s long-term planning. • Technology: This line item has been adjusted to add additional funds for providing a computer refresh for faculty and student computers. The overall ESPLOST project budget amount has been reduced by $5,200,654 based on projections of future ESPLOST receipts offset by an increase in projected State Capital Outlay Funds. - Motion made by: Mr. Jason E. Downey - Motion seconded by: Mr. Lester M. Miller - Vote Not Recorded: Mr. Thomas Hudson - Yes: Dr. Wanda West - Yes: Mr. Lester M. Miller6 Yes
Full roll call
Yes
Yes
Yes
Yes
Yes
Yes
General Fund Budget Preview Update #2
Official wordingFY2015 General Fund Budget Preview Update #2
From the minutesChief Financial Officer Ron Collier presented Board members with a Fiscal Year (FY) 2015 General Fund Budget Preview Update as an informational item. The presentation provided Board members with an idea of operational costs and enrollment and staffing projections for the 2014-2015 school year. Mr. Collier said it is likely Board members will need to discuss the budget several more times before voting on a final budget for FY 2015.
No recorded vote.
Votes to meet privately on matters state law lets boards close — like personnel, lawsuits, property, or safety. No final decisions are made behind closed doors.
Official wordingExecutive Session – Personnel Matters/Future Acquisition of Property/Pending Litigation
From the minutesMrs. Sipe announced that the Board will meet for a scheduled Called Board Meeting on Tuesday, May 13, 2014 at 4:30 p.m. Mr. Downey made a motion to enter Executive Session at 7:55 p.m. to discuss personnel matters, future acquisition of property and pending litigation; seconded by Dr. West and approved 7-0. Mrs. Farmer was absent. Mrs. Carter made a motion to exit Executive Session at 8:20 p.m.; seconded by Dr. West and approved 7-0. Mrs. Farmer was absent. No action was taken.
No recorded vote.
Ends the meeting.
Official wordingAdjourn
From the minutesThe meeting adjourned at 8:20 p.m. Absent: Lynn Farmer
0 Yes1 Not present
Full roll call
Absent