Board Meeting
October 16, 2014
The board’s regular public meeting — where most policies, budgets, and personnel decisions get a formal vote.
Agenda items
42
With votes
12
Contested
1
Attendance
No recorded vote.
Voting Members
From the minutes- Mrs. Susan K. Sipe , Chair - Dr. Thelma D. Dillard , Vice President - Mrs. Ella S. Carter , Board Member - Mr. Jason E. Downey , Board Member - Mrs. Lynn Farmer , Board Member - Mr. Thomas Hudson , Board Member - Dr. Wanda West , Board Member - Mr. Lester M. Miller , Treasurer
No recorded vote.
Non-Voting Members
From the minutes- Dr. Steve Smith , Interim Superintendent
No recorded vote.
Call to Order
The Pledge of Allegiance
From the minutesThe Pledge of Allegiance was led by Ivuntya Davis a student at Miller Middle School.
No recorded vote.
Invocation
Approves the official record (minutes) of an earlier meeting.
Official wordingConfirmation of Minutes
From the minutesMs. Farmer made a motion to approve the Minutes of - Board Meeting – September 18, 2014; Called Board Meeting – September 30, 2014; Called Board Meeting – October 7, 2014 and Called Board Meeting – October 14, 2014; seconded by Dr. Dillard and approved 8-0. - Motion made by: Mrs. Lynn Farmer - Motion seconded by: Dr. Thelma D. Dillard Voting results: Unanimously approved
8 Yes
Full roll call
Yes
Yes
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Yes
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Yes
Report of the Interim Superintendent
From the minutesPresentation of a Resolution to the Georgia Retired Educators Association Georgia Police Officer Association Valor Award 2014 - Officer John K. Wilson, Campus Police, Officer of the Year for Valor. National Merit Scholarship Commended Scholar - Anna Jones, Howard High School Title 1 Reward Schools were recognized for their hard work Alexander II Magnet School - Highest Performing School Barden Elementary School - Hi…
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Presentation of a Resolution to the Georgia Retired Educators Association Georgia Police Officer Association Valor Award 2014 - Officer John K. Wilson, Campus Police, Officer of the Year for Valor. National Merit Scholarship Commended Scholar - Anna Jones, Howard High School Title 1 Reward Schools were recognized for their hard work Alexander II Magnet School - Highest Performing School Barden Elementary School - Highest Progress School Burdell-Hunt Magnet School - Highest Progress School Union Elementary School - Highest Progress School Appling Middle School - Highest Progress School No Longer an Alert School Bruce Elementary School Williams Elementary School No Longer a Priority School Central High SchoolNo recorded vote.
OTHER REMARKS
INVITATION TO VISITORS TO ADDRESS THE BOARD - Please limit your comments to three (3) minutes
From the minutesMs. Batieste addressed the Board regarding the Salary Study that we have to start somewhere and this is a beginning.
No recorded vote.
Report of Standing Committees
No recorded vote.
INSTRUCTIONAL SERVICES
FISCAL SERVICES
Approves a Head Start operating agreement with the Macon-Bibb Economic Opportunity Council.
Official wordingFS-3 FY2015 Head Start Operating Agreement
From the minutesMr. Miller made a motion to authorized the Interim Superintendent to execute an Operating Agreement with the Macon-Bibb County Economic Opportunity Council specifically related to the Head Start Program; seconded by Farmer and approved 8-0. - Motion made by: Mr. Lester M. Miller - Motion seconded by: Mrs. Lynn Farmer Voting results: Unanimously approved
8 Yes
Full roll call
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Buys 12 maintenance vehicles for up to $271,928.56 and one campus police vehicle for up to $27,900.00.
Official wordingFS-4 Purchase of Maintenance/Campus Police Vehicles
From the minutesMr. Miller made a motion to waive Policy DJED and allow for the purchase of the 12 Maintenance vehicles and 1 Campus Police vehicle; seconded by Ms. Farmer and approved 8-0. Mr. Miller made a motion to purchase 12 new Maintenance vehicles from Riverside Ford not to exceed $271,928.56 and 1 Campus Police vehicle from Jim Ellis Chevrolet not to exceed $27,900.00; seconded by Dr. Dillard and approved 8-0. - Motion made…
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Mr. Miller made a motion to waive Policy DJED and allow for the purchase of the 12 Maintenance vehicles and 1 Campus Police vehicle; seconded by Ms. Farmer and approved 8-0. Mr. Miller made a motion to purchase 12 new Maintenance vehicles from Riverside Ford not to exceed $271,928.56 and 1 Campus Police vehicle from Jim Ellis Chevrolet not to exceed $27,900.00; seconded by Dr. Dillard and approved 8-0. - Motion made by: Mr. Lester M. Miller - Motion seconded by: Dr. Thelma D. Dillard Voting results: Unanimously approved8 Yes
Full roll call
Yes
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Yes
Submits a state site-approval application for career programs at the Promise Center on Anthony Road.
Official wordingFS-5 GADOE Site Approval for CTAE Programs at the Promise Center
From the minutesMr. Miller made a motion to authorize the Interim Superintendent to submit application to the Georgia Department of Education requesting site approval for the facility located at 1780 Anthony Road, Macon, GA; seconded by Dr. Dillard and approved 8-0. - Motion made by: Mr. Lester M. Miller - Motion seconded by: Dr. Thelma D. Dillard Voting results: Unanimously approved
8 Yes
Full roll call
Yes
Yes
Yes
Yes
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Yes
Advertises for construction bids for a new elementary school with a $14,000,000 budget.
Official wordingFS-6 Advertise for Construction Services for New Elementary #3
From the minutesMr. Miller made a motion to authorize the Interim Superintendent to post RFP 15-10 for the Construction Services for New Elementary School #3 with a construction budget of $14,000,000; seconded by Dr. West and approved 8-0. - Motion made by: Mr. Lester M. Miller - Motion seconded by: Dr. Wanda West Voting results: Unanimously approved
8 Yes
Full roll call
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Advertises for bids to replace the Welcome Center and Annex heating and cooling system for up to $300,000.
Official wordingFS-7 Invitation for Bids for Welcome Center/Annex HVAC Replacement RFP
From the minutesMr. Miller made a motion to authorize Interim Superintendent to post RFP #15-11 for the Welcome Center/Annex HVAC Replacement at a maximum cost of $300,000; seconded by Dr. Dillard and approved 8-0. - Motion made by: Mr. Lester M. Miller - Motion seconded by: Dr. Thelma D. Dillard Voting results: Unanimously approved
8 Yes
Full roll call
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Shortens the bid-posting period and issues a request for bids for a business software system.
Official wordingFS-8 Enterprise Resource Planning (ERP) Integrated Business System Request for Proposal and Days of Advertisement
From the minutesMr. Miller made a motion to waive Policy DJED from 30 days to 14 days and allow for the issuance of an RFP for an Enterprise Resource Planning Integrated Business System; seconded by Dr. West and approved 8-0. Mr. Miller made an additional motion to approve the issuance of RFP for an Enterprise Resource Planning Integrated Business System; seconded by Dr. West and approved 8-0. - Motion made by: Mr. Lester M. Miller - Motion seconded by: Dr. Wanda West Voting results: Unanimously approved
8 Yes
Full roll call
Yes
Yes
Yes
Yes
Yes
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Yes
Approves a food-service agreement with the Academy for Classical Education charter school.
Official wordingFS-9 FY-2015 Food Services Contract with the Academy for Classical Education Charter School
From the minutesMr. Miller made a motion to authorize the Interim Superintendent to execute a Charter School Food Service Agreement with the Academy for Classical Education; seconded by Dr. Dillard and approved 8-0. - Motion made by: Mr. Lester M. Miller - Motion seconded by: Dr. Thelma D. Dillard Voting results: Unanimously approved
8 Yes
Full roll call
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
SUPPORT SERVICES
POLICIES AND RULES
PERSONNEL SERVICES
Votes to meet privately on matters state law lets boards close — like personnel, lawsuits, property, or safety. No final decisions are made behind closed doors.
Official wordingExecutive Session – Personnel Matters/Future Acquisition of Property/Pending Litigation
From the minutesMr. Hudson made a motion at 7:50 p.m. to go into Executive Session for personnel matters/future acquisition of property/pending litigation; seconded by Mr. Miller and approved 8-0. Ms. Carter made a motion at 9:18 p.m. to come out of Executive Session; seconded by Dr. West and approved 8-0.
No recorded vote.
Approves new hires and job transfers for both teaching and support staff.
Official wordingPS-1 Appointments and Transfers–Certified/Classified Personnel
From the minutesMs. Carter made a motion to approve the Amended Appointments and Transfer; seconded by Dr. Dillard and approved 8-0. - Motion made by: Mrs. Ella S. Carter - Motion seconded by: Dr. Thelma D. Dillard Voting results: Unanimously approved
8 Yes
Full roll call
Yes
Yes
Yes
Yes
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Yes
Approves a list of employees leaving the district — resignations, retirements, and terminations.
Official wordingPS-2 Separations from Employment
From the minutesMs. Carter made a motion to approve Separations from Employment; seconded by Mr. Hudson and approved 8-0. - Motion made by: Mrs. Ella S. Carter - Motion seconded by: Mr. Thomas Hudson Voting results: Unanimously approved
8 Yes
Full roll call
Yes
Yes
Yes
Yes
Yes
Yes
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Yes
Hires Eddie Montgomery as director of maintenance.
Official wordingPS-3 Recommendation for Director of Maintenance
From the minutesMs. Carter made a motion to approve the recommendation of Eddie Montgomery as the Director of Maintenance; seconded by Dr. Dillard and approved 8-0. - Motion made by: Mrs. Ella S. Carter - Motion seconded by: Dr. Thelma D. Dillard Voting results: Unanimously approved
8 Yes
Full roll call
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Approves a compensation salary study for non-teaching staff for fiscal year 2015.
Official wordingPS-4 Compensation Salary Study for “Classified” Employees FY2015
From the minutesMs. Carter made a motion to approve the Compensation Salary Study for "Classified Employees" for FY2015; seconded by Dr. Dillard and approved 7-1. Mr. Hudson voted no. Mr. Hudson stated he was not against people receiving a raise, but he voted no to the process. Ms. Carter made a motion to add to the study an appeals process for employees to address concerns; seconded by Dr. West and approved 8-0. - Motion made by: Mrs. Ella S. Carter - Motion seconded by: Dr. Thelma D. Dillard
Old Business
Superintendent Search Update
Official wordingOB-1 Superintendent Search Update
From the minutesMs. Farmer gave an update regarding the Superintendent Search. The Board will meet in Atlanta on Saturday, October 25, 2014 to interview candidates for Superintendent and in Macon on Wednesday, October 29, 2014.
No recorded vote.
Minority Contractor Report
Official wordingOB-2 Minority Contractor Report
From the minutesMr. Miller reported that the committee had met regarding Minority/Women Contractor's/Businesses in Macon. The plan is to have a proposal ready to present to the Board at the next meeting, then maybe move forward with a policy.
No recorded vote.
ESPLOST Discussion
Official wordingOB-3 ESPLOST Discussion
From the minutesDr. Smith reported on moving toward an ESPLOST election in March because there are only two dates next year, March and November. The term expires on December 31, 2015. Dr. Smith will be sending a proposed listing for the 2015 ESPLOST Projects. Mr. Hudson and Ms. Farmer stated that time is of the essence and it is important to get this started. Dr. Smith asked to Board to submit projects they would like considered in…
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Dr. Smith reported on moving toward an ESPLOST election in March because there are only two dates next year, March and November. The term expires on December 31, 2015. Dr. Smith will be sending a proposed listing for the 2015 ESPLOST Projects. Mr. Hudson and Ms. Farmer stated that time is of the essence and it is important to get this started. Dr. Smith asked to Board to submit projects they would like considered in the next ESPLOST. Also, any person they would like to assist in promoting this project. Mr. Hudson suggested a worksession for this project.No recorded vote.
School Naming Committees
Official wordingOB-4 School Naming Committees
No recorded vote.
Report from the Morgan Elementary Naming Committee
Report from King-Danforth and Jones Elementary Naming Committee
AdvancED Report
Official wordingOB-5 AdvancED Report
From the minutesDr. West reported they are working to prepare the report and gathering information from schools/departments. Dr. West also stated the need to begin the conversation of making a choice regarding IE2, Charter System or Traditional School System by 2015.
No recorded vote.
Recommendation to name the Media Center at Ballard-Hudson - Dr. R.J. Martin Media Center
Official wordingOB-6 Recommendation to name the Media Center at Ballard-Hudson - Dr. R.J. Martin Media Center
From the minutesMr. Hudson met with the Mr. Lanier, Principal and the Leadership Team at Ballard-Hudson regarding the recommendation to name the Media Center after Dr. R.J. Martin. Mr. Hudson also met with Dr. Martin's daughter and they are very delighted and will provide a portrait and other documents from Dr. Martin. Mr. Hudson would like to have a formal dedication in honor of naming the Media Center at Ballard-Hudson Middle Sch…
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Mr. Hudson met with the Mr. Lanier, Principal and the Leadership Team at Ballard-Hudson regarding the recommendation to name the Media Center after Dr. R.J. Martin. Mr. Hudson also met with Dr. Martin's daughter and they are very delighted and will provide a portrait and other documents from Dr. Martin. Mr. Hudson would like to have a formal dedication in honor of naming the Media Center at Ballard-Hudson Middle School in honor of Dr. R.J. Martin. It will come to the Board for approval next month.No recorded vote.
Recommendation to naming the Alternative School - Burghard Alternative School
Official wordingOB-7 Recommendation to naming the Alternative School - Burghard Alternative School
From the minutesDr. Dillard met with the Burghard School and community members. It is their recommendation that the school be named Burghard Alternative Program. It will be placed on the agenda for approval at the November Board Meeting. Dr. Dillard would also like to have a formal dedication. Ms. Carter stated that the word "Alternative" carries a negative connotation. Other Board members stated they would like to have another word/name besides "Alternative". Dr. Dillard will follow back up with her committee.
No recorded vote.
New Business
NB-1 Report on ONE MACON – Business and Education Committee
Report on Promise Neighborhood Champions Council
Official wordingNB-2 Report on Promise Neighborhood Champions Council
From the minutesMr. Hudson reported that the Promise Neighborhood Champion Council would like to speak with the Board about what is going on with the Promise Center. Dr. Smith stated that we should be hearing soon regarding a grant that would allow CTAE to have a satellite center at the site.
No recorded vote.
Adjourn