Special Called Board Meeting
August 14, 2014
A special meeting called outside the regular schedule, usually for one time-sensitive or specific item.
Agenda items
29
With votes
8
Contested
1
Attendance
No recorded vote.
Voting Members
From the minutes- Mrs. Susan K. Sipe , Chair - Dr. Thelma D. Dillard , Vice President - Mrs. Ella S. Carter , Board Member - Mr. Jason E. Downey , Board Member - Mrs. Lynn Farmer , Board Member - Mr. Thomas Hudson , Board Member - Dr. Wanda West , Board Member - Mr. Lester M. Miller , Treasurer
No recorded vote.
Non-Voting Members
From the minutes- Dr. Steve Smith , Interim Superintendent
No recorded vote.
Call to Order
The Pledge of Allegiance
From the minutesThe Pledge of Allegiance was led by Layla Floyd, a 3rd grade student at Alexander II.
No recorded vote.
Invocation
Approves the official record (minutes) of an earlier meeting.
Official wordingConfirmation of Minutes
From the minutesA motion to confirm the Minutes was made by Mr. Hudson; seconded by Ms. Carter and approved 8-0. - Motion made by: Mr. Thomas Hudson - Motion seconded by: Mrs. Ella S. Carter Voting results: Unanimously approved
8 Yes
Full roll call
Yes
Yes
Yes
Yes
Yes
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Yes
Yes
Report of the Interim Superintendent
From the minutesQuick Think Winners -1st Place - Emily Wilson, Heard Elementary; 2nd Place - Kiya Reise,Springdale Elementary; 3rd Place - Ozzlyn Stover,Morgan Elementary. Walk Georgia \- Ingram Pye Elementary – Winner of the School Challenge Cup; and The School Nutrition Department – Winner of the School Director’s Cup Georgia Diesel Emissions Reduction (GaDER) Gold Award was presented to Bibb County’s Transportation Department by…
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Quick Think Winners -1st Place - Emily Wilson, Heard Elementary; 2nd Place - Kiya Reise,Springdale Elementary; 3rd Place - Ozzlyn Stover,Morgan Elementary. Walk Georgia \- Ingram Pye Elementary – Winner of the School Challenge Cup; and The School Nutrition Department – Winner of the School Director’s Cup Georgia Diesel Emissions Reduction (GaDER) Gold Award was presented to Bibb County’s Transportation Department by the Georgia Environmental Protection Division’s GaDER Program Governor’s Honors -Central High School - Madeline Cole, Communicative Arts; Jennifer Gagne, Communicative Arts; Savannah Johnson, Communicative Arts; Grace Martin, Physics; Quinn Evans, Executive Management (Alternate) Howard High School - Karen Cook, Visual Arts; Douglas Fincher, Social Studies; Madelyn Harvin, Music Voice; Caroline Mayfield, Dance; Roy Powell, Chemistry Northeast High School\- Auriel Wright, Biology; and Westside High School - Jocelyn James, Communicative Arts Intel International Science & Engineering Fair \- Auriel Wright, Northeast High School won 4th Place and 1st Place in the Georgia FFA Convention Plant System Division II FBLA National Convention - Tucker Preston, Rutland High - 1st Place in Computer Operating Systems, 5th Place in Network Design, Server Administration 2012 Certification, Network Fundamentals Certification; and Tavin Hall, Rutland High - 5th Place in Network Design.No recorded vote.
Other Remarks
No recorded vote.
INVITATION TO VISITORS TO ADDRESS THE BOARD - Please limit your comments to three (3) minutes.
From the minutesReverend Baker addressed the Board.
No recorded vote.
Report of Standing Committees
No recorded vote.
INSTRUCTIONAL SERVICES
Approves a partnership with Communities in Schools for the Hutchings Performance Learning Center, a program supporting struggling students.
Official wordingIS-4 Communities in Schools/Performance Learning Center Submitted Proposal and Contractual Agreement
From the minutesA Performance Learning Center (PLC) is a non-traditional high school institution that assists students who have had difficulty succeeding within a traditional school setting. They create an environment that emphasizes personal support and an intense academic program anchored by an online instructional system and project-based learning. PLCs serve as one of many successful dropout prevention interventions createdby C…
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A Performance Learning Center (PLC) is a non-traditional high school institution that assists students who have had difficulty succeeding within a traditional school setting. They create an environment that emphasizes personal support and an intense academic program anchored by an online instructional system and project-based learning. PLCs serve as one of many successful dropout prevention interventions createdby Communities in Schools (CIS),the oldest and largest non‐profit organizationdedicated to keepingstudents in school. The Students are defined as: - Overage eighth grade Middle School Students (15-16 years of age entering high school) - Overage and Under-credited 9th and 10th grade students - Pregnant teens and Teen Parents - Extenuating circumstances (i.e.prolonged illness, working to assist in maintaining family) taken on a case by case basis with the CIS- Staff, case workers and base school On 8/14/2014 CISGA/CISCGA and representatives from Bibb County School District will attend the Governor’s Office of Student Achievement (GOSA) Innovation Grant Technical Assistance meeting to learn how funds can be obtained to expand this intervention program. A motion to approve the partnership proposal for the implementation of the Hutching Performance Learning Center was made by Ms. Farmer; seconded by Dr. West and approved 7-1. Ms. Carter voted no and states that she is not opposed to the PLC, but does not want a program to be racially identified or identified as a program to drop problem children. - Motion made by: Mrs. Lynn Farmer - Motion seconded by: Dr. Wanda WestFISCAL SUPPORT SERVICES
Adopts the Community Eligibility Provision to offer free meals to all students at qualifying schools.
Official wordingFS-2 Community Eligibility Provisions
From the minutesCEP is a tool for schools with high percentages of low-income students to provide meals at no charge to all students. Schools that adopt it, do not collect school meal applications. Instead, the school’s meal reimbursement is calculated by the number of students certified for free meals without a paper application (called “Identified Students”) based on their status as in foster care, Head Start, homeless, migrant,…
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CEP is a tool for schools with high percentages of low-income students to provide meals at no charge to all students. Schools that adopt it, do not collect school meal applications. Instead, the school’s meal reimbursement is calculated by the number of students certified for free meals without a paper application (called “Identified Students”) based on their status as in foster care, Head Start, homeless, migrant, or living in households that receive SNAP/Food Stamps, TANF cash assistance or FDPIR benefits. The district can implement CEP in any school that meets the criteria – at all, one or multiple schools.CEP should result in an increase in federal funding through the school nutrition programs and creates the opportunity for a healthier student body and a healthier school meal budget. A motion was made by Mr. Miller; seconded by Ms. Farmer and approved 8-0. - Motion made by: Mr. Lester M. Miller - Motion seconded by: Mrs. Lynn Farmer Voting results: Unanimously approved8 Yes
Full roll call
Yes
Yes
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Yes
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Yes
Buys furniture for the new Heard Elementary School from Commercial Furnishings.
Official wordingFS-3 Heard Elementary Furniture Recommendation
From the minutesBids for Heard Elementary Furniture was posted on the Bibb County website and the GA Procurement Registry. The furniture budget for the New Heard Elementary School is $400,000. Bids were reviewed by the Heard Leadership team and Commercial Furnishing offered the most complete and responsive bid. A motion to enter into a contract with Commercial Furnishings to provide the furniture for the new Heard School was Mr. Mi…
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Bids for Heard Elementary Furniture was posted on the Bibb County website and the GA Procurement Registry. The furniture budget for the New Heard Elementary School is $400,000. Bids were reviewed by the Heard Leadership team and Commercial Furnishing offered the most complete and responsive bid. A motion to enter into a contract with Commercial Furnishings to provide the furniture for the new Heard School was Mr. Miller; seconded by Dr. Dillard and approved 8-0. - Motion made by: Mr. Lester M. Miller - Motion seconded by: Dr. Thelma D. Dillard Voting results: Unanimously approved8 Yes
Full roll call
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Heard Elementary Kitchen Equipment Recommendation
Official wordingFS-4 Heard Elementary Kitchen Equipment Recommendation
From the minutesThis item was tabled until the next meeting August 25th or 27th.
No recorded vote.
Submits a state site-approval application for the new Elementary School #3 at the Morgan Elementary site.
Official wordingFS-5 New Elementary #3 Site Approval
From the minutesThe GA Department of Education is required to review and approve all new and existing sites on which a new educational facility will be constructed. Once the approval is granted, a site code will be issued by the GADOE. The site approval form has been prepared for review and approval for the existing site located at 4901 Faubus Avenue, Macon, GA for “New Elementary School #3”.This is the location of the current Morg…
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The GA Department of Education is required to review and approve all new and existing sites on which a new educational facility will be constructed. Once the approval is granted, a site code will be issued by the GADOE. The site approval form has been prepared for review and approval for the existing site located at 4901 Faubus Avenue, Macon, GA for “New Elementary School #3”.This is the location of the current Morgan Elementary School. A motion to submit the application to the GADOE requesting site approval for “New Elementary School #3 was made by Mr. Miller; seconded by Ms. Farmer and approved 8-0. - Motion made by: Mr. Lester M. Miller - Motion seconded by: Mrs. Lynn Farmer Voting results: Unanimously approved8 Yes
Full roll call
Yes
Yes
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Yes
SUPPORT SERVICES
Buys one new school bus from Yancey Bus Sales for up to $61,634.00 using a state air-quality grant.
Official wordingSS-1 Memorandum of Agreement for Congestion Mitigation and Air Quality (CMAQ) Georgia Diesel Retrofit Project
From the minutesBibb School District has been selected to receive a grant through the GA Department of Natural Resources, Environmental Protection Division, for the Congestion Mitigation and Air Quality (CMAQ)Georgia Diesel Retrofit Project.The school district plans to use the grant funds to purchase one new school bus. A motion to grant Interim Superintendent the authorization to sign the MOA between the GA Department of Natural R…
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Bibb School District has been selected to receive a grant through the GA Department of Natural Resources, Environmental Protection Division, for the Congestion Mitigation and Air Quality (CMAQ)Georgia Diesel Retrofit Project.The school district plans to use the grant funds to purchase one new school bus. A motion to grant Interim Superintendent the authorization to sign the MOA between the GA Department of Natural Resources, Environmental Protection Division and the Bibb County School District to purchase one new school bus from Yancey Bus Sales and Service at a cost not to exceed $61,634.00 was made by Mr. Downey; seconded by Dr. West and approved 8-0. - Motion made by: Mr. Jason E. Downey - Motion seconded by: Dr. Wanda West Voting results: Unanimously approved8 Yes
Full roll call
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
POLICIES AND RULES
PERSONNEL SERVICES
Votes to meet privately on matters state law lets boards close — like personnel, lawsuits, property, or safety. No final decisions are made behind closed doors.
Official wordingExecutive Session – Personnel Matters/Future Acquisition of Property/Pending Litigation
No recorded vote.
Approves new hires and job transfers for both teaching and support staff.
Official wordingPS-1 Appointments and Transfers–Certified/Classified Personnel
From the minutesA motion to approve Appointments and Transfers was made by Ms. Carter; seconded by Mr. Hudson and approved 8-0. - Motion made by: Mrs. Ella S. Carter - Motion seconded by: Mr. Thomas Hudson Voting results: Unanimously approved
8 Yes
Full roll call
Yes
Yes
Yes
Yes
Yes
Yes
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Yes
Approves a list of employees leaving the district — resignations, retirements, and terminations.
Official wordingPS-2 Separations from Employment
From the minutesA motion to approve the Separations from Employment was made by Ms. Carter; seconded by Dr. Dillard and approved 8-0. - Motion made by: Mrs. Ella S. Carter - Motion seconded by: Dr. Thelma D. Dillard Voting results: Unanimously approved
8 Yes
Full roll call
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
New Business
Old Business
Superintendent Search Update
Official wordingOB-1 Superintendent Search Update
From the minutesMs. Farmer has requested dates for GSBA to come to present the applications to the Board regarding the Superintendent Search. August 27th was the date confirmed by the members of the Board for Bill Sampson with GSBA to present the applications. Mr. Hudson stated that he would like to have a committee to name some part of Ballard-Hudson Middle School after former Principal R.J. Martin. Ms. Sipe appointed Mr. Hudson a…
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Ms. Farmer has requested dates for GSBA to come to present the applications to the Board regarding the Superintendent Search. August 27th was the date confirmed by the members of the Board for Bill Sampson with GSBA to present the applications. Mr. Hudson stated that he would like to have a committee to name some part of Ballard-Hudson Middle School after former Principal R.J. Martin. Ms. Sipe appointed Mr. Hudson as Chairman and Ms. Carter volunteered to be a part of this committee as well. Ms. Farmer stated that the Board needs to be sure to follow the Policy regarding naming facilities. We need to have school and community support. Ms. Sipe also reminded the Board that the school naming committees for the 3 schools should have a report, with a recommendation, at the September Board Meeting. Dr. West reported she will set a time to complete the AdvancED Report. Ms. Farmer will complete the Board Goals. Reminder: September Committee/Board Meetings will be held at Howard High School and the Teacher of the Year Banquet will be held at Mercer on October 28th.No recorded vote.
ADJOURN