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Board Meeting

February 28, 2019

The board’s regular public meeting — where most policies, budgets, and personnel decisions get a formal vote.

Agenda items
35
With votes
2
Contested
0

Attendance

From the minutesVoting Members Mr. Lester Miller, President Dr. Sundra Woodford, Vice President Dr. Thelma Dillard, Treasurer Mrs. Ella Carter, Board Member Mr. Robert Easter, Board Member Dr. Lisa Garrett, Board Member Mr. Daryl Morton, Board Member Mrs. Susan Sipe, Board Member Non-Voting Members Dr. Curtis Jones, Superintendent

No recorded vote.

Call to Order
Pledge of Allegiance
Invocation

Report of the Superintendent

From the minutes2018 Keep America Beautiful National Award The Springdale Eagle Recyclers group recently received a national Keep America Beautiful Award after being recognized at the state level. The club is led by teacher Holley Stejskal and includes the following students: Raven Bradberry, Krysten Buckner, Anna Busbee, Charleigh Carlton, Whit Davidson, Aiden East, Jordan French, Jon Emory Hall, Jeremiah Hawkins, Freddie Hill, Th…
Read the full entry2018 Keep America Beautiful National Award The Springdale Eagle Recyclers group recently received a national Keep America Beautiful Award after being recognized at the state level. The club is led by teacher Holley Stejskal and includes the following students: Raven Bradberry, Krysten Buckner, Anna Busbee, Charleigh Carlton, Whit Davidson, Aiden East, Jordan French, Jon Emory Hall, Jeremiah Hawkins, Freddie Hill, Thomizia Holston, Sanford Horne, Kaden Jones, William Martin, Emma Miller, Micheal Ogoh, Ma’Kaylia Paul, Seth Rider, Londyn Rodgers, Vincent Santamarina, Caroline Stejskal and Zane Wimberly. Bibb County Spelling Bee The Bibb County Spelling Bee was hosted by the Bibb Association of Educators each year and sponsored by the Masab Temple No. 11. This year’s bee was won by Samantha Lee from the Academy for Classical Education. Howard Middle School’s Babar Dar came in second, followed by Rutland Middle School’s Tea Solomon in third. 2019 National Superintendent of the Year Recognition Dr. Curtis Jones was chosen as the 2019 National Superintendent of the Year by AASA, the National School Superintendents Association. He received this recognition in February 2019 at the AASA National Conference in Los Angeles, CA.

No recorded vote.

Invitations to Visitors to Address the Board

Votes to meet privately on matters state law lets boards close — like personnel, lawsuits, property, or safety. No final decisions are made behind closed doors.

Official wordingExecutive Session – Personnel Matters/Future Acquisition of Property/Pending Litigation/School Safety

From the minutesMr. Morton made a motion to go into Executive Session for personnel matters/future acquisition of property/pending litigation/school safety at 6:52 p.m.; seconded by Mrs. Sipe and approved 8-0. Mrs. Carter, Dr. Dillard, Mr. Easter, Dr. Garrett, Mr. Miller, Mr. Morton, Mrs. Sipe and Dr. Woodford voted yes. Dr. Dillard made a motion to end Executive Session at 6:57 p.m.; seconded by Dr. Woodford and approved 8-0. Mrs.…
Read the full entryMr. Morton made a motion to go into Executive Session for personnel matters/future acquisition of property/pending litigation/school safety at 6:52 p.m.; seconded by Mrs. Sipe and approved 8-0. Mrs. Carter, Dr. Dillard, Mr. Easter, Dr. Garrett, Mr. Miller, Mr. Morton, Mrs. Sipe and Dr. Woodford voted yes. Dr. Dillard made a motion to end Executive Session at 6:57 p.m.; seconded by Dr. Woodford and approved 8-0. Mrs. Carter, Dr. Dillard, Mr. Easter, Dr. Garrett, Mr. Miller, Mr. Morton, Mrs. Sipe and Dr. Woodford voted yes.

No recorded vote.

Approves the consent agenda — a bundle of routine items the board passes together in one vote.

Official wordingConsent Agenda

From the minutesDr. Dillard made a motion to approve the items on the consent agenda; seconded by Dr. Woodford and approved 8-0. - Motion made by: Dr. Thelma Dillard - Motion seconded by: Dr. Sundra Woodford Voting results: Unanimously approved
8 Yes
Full roll call
Thelma DillardYes
Robert EasterYes
Daryl MortonYes
Sundra WoodfordYes
Susan K SipeYes
Ella S. CarterYes
Lisa Garrett-BoydYes
Lester M. MillerYes

Approves the official record (minutes) of an earlier meeting.

Official wordingConfirmation of Minutes

From the minutesThe Board confirmed the minutes of the following meeting: - Board Meeting - January 17, 2019

No recorded vote.

Audit of the Financial Statements for the Fiscal Year Ended June 30, 2018

Official wordingFSS-1 Audit of the Financial Statements for the Fiscal Year Ended June 30, 2018

From the minutesThe Board of Education accepted the audit of the Financial Statements for the Bibb County School District for the fiscal year ended June 30, 2018, as presented.

No recorded vote.

RFP 19-21 – Network Upgrade

Official wordingFSS-2 RFP 19-21 – Network Upgrade

From the minutesThe Board of Education awarded RFP 19-21 to One Accord. The BCSD funding portion of the project will not exceed $496,492.42 and will be contingent on the receipt of the E-rate Funding Commitment letter and available E-rate funds.

No recorded vote.

RFP 19-22 – Switch Upgrade

Official wordingFSS-3 RFP 19-22 – Switch Upgrade

From the minutesThe Board of Education awarded RFP 19-22 to CDW-G. The BCSD funding portion of this project will not exceed $62,847.12 and will be contingent on the receipt of the E-Rate Funding Commitment letter and available school funds.

No recorded vote.

RFP 19-23 – WAN and Internet Access

Official wordingFSS-4 RFP 19-23 – WAN and Internet Access

From the minutesThe Board of Education awarded RFP 19-23 to Cox Business and authorized the Superintendent to enter into a five-year contract with Cox Business to provide the District WAN connectivity and internet access from July 1, 2019 through June 30, 2024.

No recorded vote.

RFP 19-24 – Williams Network Upgrade

Official wordingFSS-5 RFP 19-24 – Williams Network Upgrade

From the minutesThe Board of Education awarded RFP 19-24 to CDW-G. The BCSD funding portion of the project will not exceed $12,345.62 and will be contingent on the receipt of the E-rate Funding Commitment letter and available school E-rate funds.

No recorded vote.

RFP 19-25 – New Appling Middle and Northeast High Network Install

Official wordingFSS-6 RFP 19-25 – New Appling Middle and Northeast High Network Install

From the minutesThe Board of Education awarded RFP 19-25 to CDW-G. The BCSD funding portion of the project will not exceed $45,839.15 and will be contingent on the receipt of the E-rate Funding Commitment letter and available schools' E-rate funds.

No recorded vote.

Dell Lease Program - CTAE

Official wordingFSS-7 Dell Lease Program - CTAE

From the minutesThe Board of Education authorized the Superintendent to enter into a contractual leasing agreement with Dell Computers in the amount of $140,428.47 to enhance CTAE technology as required by the Carl D. Perkins Grant.

No recorded vote.

Resolution to Purchase Property – 1256 Oglethorpe Street

Official wordingFSS-8 Resolution to Purchase Property – 1256 Oglethorpe Street

From the minutesThe Board of Education adopted the resolution authorizing the Superintendent to negotiate the purchase of the property at 1256 Oglethorpe Street.

No recorded vote.

Facility Agreement with Foothills Education Center, Inc.

Official wordingFSS-9 Facility Agreement with Foothills Education Center, Inc.

From the minutesThe Board of Education authorized the Superintendent to sign the Facilities Use Agreement with Foothills Education Center, Inc.

No recorded vote.

Second reading

Revision of Policy BBA – Board Officers (Second Reading)

Official wordingPR-1 Revision of Policy BBA – Board Officers (Second Reading)

From the minutesThe Board of Education approved the revision of Policy BBA - Board Officers.

No recorded vote.

This policy at other meetingsFirst reading · January 17, 2019 →

Second reading

Revision of Policy BBAA – Board Officers Method of Election (Second Reading)

Official wordingPR-2 Revision of Policy BBAA – Board Officers Method of Election (Second Reading)

From the minutesThe Board of Education approved the revision of Policy BBAA - Board Officers Method of Election.

No recorded vote.

This policy at other meetingsFirst reading · January 17, 2019 →

Second reading

Revision of Policy BBC – Board Committees (Second Reading)

Official wordingPR-3 Revision of Policy BBC – Board Committees (Second Reading)

From the minutesThe Board of Education approved the revision of Policy BBC - Board Committees.

No recorded vote.

This policy at other meetingsFirst reading · January 17, 2019 →

First reading

Revision of Policy JB – Student Attendance (First Reading)

Official wordingPR-4 Revision of Policy JB – Student Attendance (First Reading)

From the minutesThe Board of Education approved the revision of Policy JB - Student Attendance for first reading.

First reading: the proposed change is put before the board and the public. The board votes on it at a later meeting, at its second reading.

This policy at other meetingsSecond reading · March 21, 2019 →

First reading

Revision of Policy JBB – Entrance Age (First Reading)

Official wordingPR-5 Revision of Policy JBB – Entrance Age (First Reading)

From the minutesThe Board of Education approved the revision of Policy JBB - Entrance Age for first reading.

First reading: the proposed change is put before the board and the public. The board votes on it at a later meeting, at its second reading.

This policy at other meetingsSecond reading · March 21, 2019 →

First reading

Revision of Policy JBCB – Nonresident Students (First Reading)

Official wordingPR-6 Revision of Policy JBCB – Nonresident Students (First Reading)

From the minutesThe Board of Education approved the revision of Policy JBCB - Nonresident Students for first reading.

First reading: the proposed change is put before the board and the public. The board votes on it at a later meeting, at its second reading.

This policy at other meetingsSecond reading · March 21, 2019 →

First reading

Revision of Policy JCDA – Student Code of Conduct (First Reading)

Official wordingPR-7 Revision of Policy JCDA – Student Code of Conduct (First Reading)

From the minutesThe Board of Education approved the revision of Policy JCDA - Student Code of Conduct for first reading.

First reading: the proposed change is put before the board and the public. The board votes on it at a later meeting, at its second reading.

This policy at other meetingsSecond reading · March 21, 2019 →

Approves the latest personnel moves for certified staff — teachers and other licensed employees (hires, transfers, and departures).

Official wordingPS-1 Certified Personnel Report

From the minutesThe Board of Education approved the Certified Personnel Report that includes the new hires, transfers and retirements/resignations of certified personnel.

No recorded vote.

Approves the latest personnel moves for classified staff — non-teaching employees like aides, bus drivers, and custodians (hires, transfers, and departures).

Official wordingPS-2 Classified Personnel Report

From the minutesThe Board of Education approved the Classified Personnel Report that includes the new hires, transfers and retirements/resignations of classified personnel.

No recorded vote.

Personnel Recommendations

Official wordingPS-3 Personnel Recommendations

From the minutesThe Board of Education approved the Superintendent's recommendation for the following administrative appointments: - Samuel Kitchens - Executive Director of Capital Improvements - Dr. Wendy Pooler - Principal, Rutland High School - Dr. Latrina Pennamon-Nash - Principal, Ballard-Hudson Middle School The Board of Education approved the Superintendent's recommendation for the following classified terminations - Cedrick…
Read the full entryThe Board of Education approved the Superintendent's recommendation for the following administrative appointments: - Samuel Kitchens - Executive Director of Capital Improvements - Dr. Wendy Pooler - Principal, Rutland High School - Dr. Latrina Pennamon-Nash - Principal, Ballard-Hudson Middle School The Board of Education approved the Superintendent's recommendation for the following classified terminations - Cedrick May - Electrician I, Maintenance - Samuel Denmark - Nutrition Assistant, School Nutrition

No recorded vote.

Settlement Recommendations

Official wordingPS-4 Settlement Recommendations

From the minutesThe Board of Education approved the Superintendent's recommendation for the following workers compensation settlement: - J.G. - $17,500.00 The Board of Education approved the proposal in the civil litigation against Dallemand, et al. from Cliffard Whitby, Whitby Inc., Positiventures Initiatives LLC, and Integrated Technologies Consulting LLC to settle the claims against them. As part of the agreement, Positiventures…
Read the full entryThe Board of Education approved the Superintendent's recommendation for the following workers compensation settlement: - J.G. - $17,500.00 The Board of Education approved the proposal in the civil litigation against Dallemand, et al. from Cliffard Whitby, Whitby Inc., Positiventures Initiatives LLC, and Integrated Technologies Consulting LLC to settle the claims against them. As part of the agreement, Positiventures agrees to pay $157,500.00, Whitby Inc. will pay $45,000.00, and Cliffard Whitby will pay $22,500.00 for a total of $225,000.00. The Board of Education approved the proposal in the civil litigation against Dallemand, et al. from Central Georgia Partnership for Individual and Community Development (CGPICD) to settle the claims against them. As part of the agreement, CGPCID agrees to pay $10,000 to the District to be used for educational purposes.

No recorded vote.

Recommendations for Contract Renewals of Assistant Principals and Central Office Certified Staff for 2019 – 2020

Official wordingPS-5 Recommendations for Contract Renewals of Assistant Principals and Central Office Certified Staff for 2019 – 2020

From the minutesThe Board of Education approved the contract renewals of assistant principals and Central Office certified staff for 2019 - 2020 school year.

No recorded vote.

Hires Dr. Mack Bullard as Assistant Superintendent of Human Resources.

Official wordingRecommendation for Assistant Superintendent of Human Resources

From the minutesMr. Morton made a motion to amend PS-3 Personnel Recommendations to add the Superintendent's recommendation of Dr. Mack Bullard for the position of Assistant Superintendent of Human Resources; seconded by Dr. Dillard and approved 8-0. - Motion made by: Mr. Daryl Morton - Motion seconded by: Dr. Thelma Dillard Voting results: Unanimously approved
8 Yes
Full roll call
Thelma DillardYes
Robert EasterYes
Daryl MortonYes
Sundra WoodfordYes
Susan K SipeYes
Ella S. CarterYes
Lisa Garrett-BoydYes
Lester M. MillerYes
New Business

Macon-Bibb County Industrial Authority Update

Official wordingNB-1 Macon-Bibb County Industrial Authority Update

From the minutesMacon-Bibb County Industrial Authority Chairman Robert Fountain and Executive Director Stephen Adams gave an update to the Board of Education concerning its economic development efforts and its plan to combat industrial blight in Macon-Bibb County. Additionally, the Macon-Bibb County Industrial Authority presented the District will a PILOT payment check.

No recorded vote.

Old Business
Adjourn