Board Meeting
August 20, 2015
The board’s regular public meeting — where most policies, budgets, and personnel decisions get a formal vote.
Agenda items
36
With votes
16
Contested
1
Attendance
No recorded vote.
Voting Members
From the minutes- Dr. Thelma D. Dillard, President - Mr. Lester M. Miller, Vice President - Mrs. Ella S. Carter, Board Member - Mr. Jason E. Downey, Board Member - Mr. Thomas Hudson, Board Member - Mr. Daryl Morton, Board Member - Mrs. Susan K. Sipe, Board Member - Dr. Wanda West, Board Member
No recorded vote.
Non-Voting Members
From the minutes- Dr. Curtis Jones , Superintendent
No recorded vote.
Call to Order
The Pledge of Allegiance
From the minutesThe Pledge of Allegiance was lead by MaKayla Meadows and Kross Sellars, 4th grade students at Heritage Elementary School.
No recorded vote.
Invocation
Approves the official record (minutes) of an earlier meeting.
Official wordingConfirmation of Minutes
From the minutesMr. Downey made a motion to confirm the two sets of meeting minutes; seconded by Dr. West and approved 8-0. The meeting minutes approved were: - Board Meeting - July 16, 2015 - Called Board Meeting - August 4, 2015 - Motion made by: Mr. Jason E. Downey - Motion seconded by: Dr. Wanda West Voting results: Unanimously approved
8 Yes
Full roll call
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Report of the Superintendent
From the minutesSchool District Quick Think Winners 1st Place - Samil Patel, Vineville Academy of the Arts 2nd Place - Drew Justice, Heard Elementary School 3rd Place - Ayda Deuley, Alexander II Magnet Schools Governor's Honors Program Amanda Rowan, Howard High School - Communicative Arts Shungarrius Robinson - Southwest High School - Music Brass: Trumpet Ira Moore - Central High School - Technology Flexible Learning Program (FLP)…
Read the full entry
School District Quick Think Winners 1st Place - Samil Patel, Vineville Academy of the Arts 2nd Place - Drew Justice, Heard Elementary School 3rd Place - Ayda Deuley, Alexander II Magnet Schools Governor's Honors Program Amanda Rowan, Howard High School - Communicative Arts Shungarrius Robinson - Southwest High School - Music Brass: Trumpet Ira Moore - Central High School - Technology Flexible Learning Program (FLP) - Math Achievement Dr. Lori Rodgers and Joanna Summerow - District Title I Office Mr. Lindsey Allen, Principal - Howard Middle School Dr. Sharon Daniel, FLP Teacher - Howard Middle School RaiderFest The District thanks the following sponsors and community partners who contributed to the success of RaiderFest held on August 1, 2015: The Urban CEO/Kingdom Life; Chef T; Northeast Alumni Christmas Social; Omega Psi Phi Fraternity, Inc.; Alpha Kappa Alpha Sorority, Inc.; Union Baptist Church; Wal-mart (Eleyce Coleman); Lizzieboro Baptist Church; Trinity Baptist Church; and Harold Crafter (Primerica). Georgia Media Festival Winners > Alexander II Magnet School > > Wilson Bridges, Superior > > Lily Smith, Superior and Best of Show > > Christian Wilson, Superior > > Burdell-Hunt Magnet School > > MaKayla Brown, Superior and Best of Show > > Amiria Owens and Aubrey Ray, Superior and Best of Show > > Carter Elementary School > > Emma Castro-Poveda, Superior > > Luke Conrad, Superior > > Onyekachi Ikeiyi, Superior and Best of Show > > Hartley Elementary School > > Keme Palmer, Superior > > Heritage Elementary School > > Kristen Barker, Superior and Best of Show > > Ryan Causey and Kross Sellers, Superior > > Torrance Gore, Superior > > Sarai Naiasco and Yen Nguyen, Superior > > Lane Elementary School > > Kaleigh Bork and Kyla McWhite, Superior and Best of Show > > Muhammad Darsano, Superior > > Anthony Hughes, Superior > > Braydon Morgan and Pratham Patel, Superior > > Skyview Elementary School > > Daphne Alexandria Brothers, Superior > > Rutland Middle School > > Christalyn Tobler, Superior > > Howard High School > > Jenny Lee, Superior > > Rutland High School > > Jamicah Moore, Superior and Best of ShowNo recorded vote.
OTHER REMARKS
INVITATION TO VISITORS TO ADDRESS THE BOARD - Please limit your comments to three (3) minutes
From the minutesMr. Billy Pitts addressed the Board concerning minority vendors, many of whom are strong advocates for public education in Bibb County. He stated there are qualified minority vendors who can provide services to the District and they would like the opportunity to more actively participate in the bid process to show the quality products and services they can provide.
No recorded vote.
Merges agenda items not heard in committee into the regular board meeting agenda.
Official wordingReport of Standing Committees
From the minutesMr. Downey made a motion to merge the agenda items not covered in the committee meeting with the regular board meeting agenda; seconded by Dr. West and approved 8-0. - Motion made by: Mr. Jason E. Downey - Motion seconded by: Dr. Wanda West Voting results: Unanimously approved
8 Yes
Full roll call
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
INSTRUCTIONAL SERVICES
Accepts grants for 21st Century after-school programs at Morgan, Veterans, Southfield, Union, and Riley Elementary Schools.
Official wordingIS-6 Implementation and Continuation of 21st Century Community Centers
From the minutesDr. West made a motion to authorize the Superintendent to accept and approve FY16 funds of $349,412.00 to implement a 21st CCLC Grant for Morgan/Veterans and Southfield Elementary Schools and $330,876.00 in continuation of FY15 funds for the existing 21st CCLC Grant for Union and Riley Elementary Schools; seconded by Mr. Miller and approved 8-0. - Motion made by: Dr. Wanda West - Motion seconded by: Mr. Lester M. Miller Voting results: Unanimously approved
8 Yes
Full roll call
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Renews AVID teacher training with the AVID Center for $62,000.00.
Official wordingIS-7 Continuation of Advancement via Individual Determination (AVID) Professional Development Services
From the minutesDr. West made a motion to authorize the Superintendent to approve the continuation of professional learning services for AVID with the AVID Center in the amount of $62,000.00 (GEAR-UP Federal Funds); seconded by Mr. Morton and approved 8-0. - Motion made by: Dr. Wanda West - Motion seconded by: Mr. Daryl Morton Voting results: Unanimously approved
8 Yes
Full roll call
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Approves the 2016 graduation schedule.
Official wordingIS-8 Graduation Schedule for 2016
From the minutesDr. West made a motion to approve the 2016 Graduation Schedule; seconded by Mrs. Carter and approved 8-0. - Motion made by: Dr. Wanda West - Motion seconded by: Mrs. Ella S. Carter Voting results: Unanimously approved
8 Yes
Full roll call
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
FISCAL/SUPPORT SERVICES
Grants Georgia Power an easement to serve the health clinic on the Ingram-Pye Elementary property.
Official wordingFSS-3 Georgia Power Utility Easement at Ingram-Pye Elementary
From the minutesMr. Downey made a motion to approve the Superintendent's recommendation that the Board of Education enter into an agreement to provide an easement for Georgia Power to provide service to the First Choice Primary Care facility on the Ingram-Pye School property; seconded by Mrs. Carter and approved 8-0. - Motion made by: Mr. Jason E. Downey - Motion seconded by: Mrs. Ella S. Carter Voting results: Unanimously approved
8 Yes
Full roll call
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Renews the district's Infinite Campus software hosting and licenses for $198,554.80.
Official wordingFSS-4 Contract Renewal for Infinite Campus
From the minutesMr. Downey made a motion to authorize the Superintendent to approve the annual renewal contract in the amount of $198,554.80 with Infinite Campus and K-12 Solutions for the services pertaining to the hosting and software licenses; seconded by Mrs. Sipe and approved 8-0. - Motion made by: Mr. Jason E. Downey - Motion seconded by: Mrs. Susan K. Sipe Voting results: Unanimously approved
8 Yes
Full roll call
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Sets the 2015 school property-tax (millage) rate at 17.945 mills.
Official wordingFSS-5 Final Adoption of FY-2016/CY2015 Tax Levy
From the minutesMr. Downey made a motion to approve the FY-2016/CY-2015 millage rate for the Bibb County School District at 17.945 mills; seconded by Mr. Miller and approved 8-0. - Motion made by: Mr. Jason E. Downey - Motion seconded by: Mr. Lester M. Miller Voting results: Unanimously approved
8 Yes
Full roll call
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Awards the bread bid to Flowers Baking Company for the 2015-16 school year at $180,085.01.
Official wordingFSS-6 Bread Bid # 15-40 valued at approximately $150,000
From the minutesMr. Downey made a motion to to award Bid #15-40 to Flowers Baking Company to provide bread products at the approximate cost of $180,085.01 for the 2015-16 school year; seconded by Dr. West and approved 8-0. - Motion made by: Mr. Jason E. Downey - Motion seconded by: Dr. Wanda West Voting results: Unanimously approved
8 Yes
Full roll call
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Awards the milk bid to Mayfield Dairy Farms for the 2015-16 school year at $861,583.18.
Official wordingFSS-7 Milk Bid # 15-41 valued at approximately $850,000
From the minutesMr. Downey made a motion to award Bid #15-41 for milk products to Mayfield Dairy Farms to provide milk and milk products as the approximate cost of $861,583.18 for the 2015-16 school year; seconded by Mrs. Carter and approved 8-0. - Motion made by: Mr. Jason E. Downey - Motion seconded by: Mrs. Ella S. Carter Voting results: Unanimously approved
8 Yes
Full roll call
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Authorizes donating surplus televisions to nonprofit and charitable organizations.
Official wordingFSS-8 Surplus of Televisions
From the minutesMr. Downey made a motion to authorize the Superintendent to donate the remaining surplus of televisions to Not-for-Profit and/or Charitable Organizatiions; seconded by Mrs. Sipe and approved 7-1. Mr. Miller voted no. - Motion made by: Mr. Jason E. Downey - Motion seconded by: Mrs. Susan K. Sipe
Authorizes selling the former Miller campus property at 2241 Montpelier Avenue.
Official wordingFSS-9 Resolution to Sell Real Property 2241 Montpelier Avenue (Old Miller A & B Campus)
From the minutesMr. Downey made a motion to approve the resolution to sell real property located at 2241 Montpelier Avenue; seconded by Dr. West and approved 8-0. - Motion made by: Mr. Jason E. Downey - Motion seconded by: Dr. Wanda West Voting results: Unanimously approved
8 Yes
Full roll call
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Extends the closing date to September 15, 2015 for buying the property at 2441 Montpelier Avenue.
Official wordingFSS-10 Second Amendment to Purchase and Sale Agreement
From the minutesMr. Downey made a motion to amend the Board agenda to add FSS-10 as an action item; seconded by Mr. Miller and approved 8-0. Mr. Downey made a motion to approve the second amendment to the purchase and sale agreement for the property located at 2441 Montpelier Avenue to extend the closing date to September 15, 2015; seconded by Dr. West and approved 8-0. - Motion made by: Mr. Jason E. Downey - Motion seconded by: Dr. Wanda West Voting results: Unanimously approved
8 Yes
Full roll call
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
POLICIES AND RULES
For information
Offer of Employment
Official wordingPR-1 Offer of Employment (Information)
From the minutesThe administrative rule for Offer of Employment (GAKA-R) was presented to the Board for information. This administrative rule will give a clear and complete understanding related to certified employees being displaced pursuant to a Reduction in Force (RIF).
Shared with the board for information. No vote is taken.
For information
Contract (Liquidated Damages)
Official wordingPR-2 Contract (Liquidated Damages) (Information)
From the minutesThe administrative rule for Contract (Liquidated Damages) (GBA-R (EX)) was presented to the Board for information. This administrative rule establishes guidelines related to a certified employee being released from his/or her contract.
Shared with the board for information. No vote is taken.
First reading
Fraternization Policy (First Reading)
Official wordingPR-3 Fraternization Policy (First Reading)
From the minutesThe Board Policy, Non-Fraternization in the Workplace (GAF), was presented to the Board for its first reading.
First reading: the proposed change is put before the board and the public. The board votes on it at a later meeting, at its second reading.
PERSONNEL SERVICES
Votes to meet privately on matters state law lets boards close — like personnel, lawsuits, property, or safety. No final decisions are made behind closed doors.
Official wordingExecutive Session – Personnel Matters/Future Acquisition of Property/Pending Litigation
From the minutesMr. Miller made a motion to go into Executive Session for the purposes of personnel matters/future acquisition of property/pending litigation at 6:33 p.m.; seconded by Mr. Downey and approved 8-0. Mr. Miller made a motion to end Executive Session at 7:09 p.m.; seconded by Mr. Hudson and approved 8-0. No action was taken during Executive Session.
No recorded vote.
Approves new hires and job transfers for both teaching and support staff.
Official wordingPS-1 Appointments and Transfers–Certified/Classified Personnel
From the minutesMr. Miller made a motion to approve the appointments and transfers of certified/classified personnel; seconded by Dr. West and approved 8-0. - Motion made by: Mr. Lester M. Miller - Motion seconded by: Dr. Wanda West Voting results: Unanimously approved
8 Yes
Full roll call
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Approves a list of employees leaving the district — resignations, retirements, and terminations.
Official wordingPS-2 Separations from Employment
From the minutesDr. West made a motion to amend the separations from employment agenda item to reflect a personnel matter discussed in Executive Session; seconded by Mr. Miller and approved 8-0. Mr. Downey made a motion to approve the separations from employment as amended to include the termination of Cynthia Johnson, special education paraprofessional; seconded by Mr. Miller and approved 8-0. - Motion made by: Mr. Jason E. Downey - Motion seconded by: Mr. Lester M. Miller Voting results: Unanimously approved
8 Yes
Full roll call
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Old Business
Names the Riverside Drive campus the Martin-Whitley Education Complex, with its buildings renamed accordingly.
Official wordingOB-1 Recommendation from Naming Committee for Riverside Drive Site (Hutchings Career/Annex)
From the minutesMrs. Carter made a motion to approve the recommendation from the Naming Committee for the Riverside Drive Site (Hutchings Career Center/Annex) that the grounds which house the Hutchings Career Center and the former Welcome Center be named: > The Martin-Whitley Education Complex; The Hutchings Center remain the William S. Hutchings Building and the former Welcome Center be called the Professional Learning Center. Mr.…
Read the full entry
Mrs. Carter made a motion to approve the recommendation from the Naming Committee for the Riverside Drive Site (Hutchings Career Center/Annex) that the grounds which house the Hutchings Career Center and the former Welcome Center be named: > The Martin-Whitley Education Complex; The Hutchings Center remain the William S. Hutchings Building and the former Welcome Center be called the Professional Learning Center. Mr. Hudson seconded the motion and it was approved 8-0. The complex is named in honor of Dr. R.J. Martin and Dr. W.C. Whitley, former educators in the Bibb County School District. The Naming Committee consisted of Mrs. Ella Carter, Chair, Mr. Jason Downey, Mr. Kenneth Lanier, and Mr. Alvin Copeland. - Motion made by: Mrs. Ella S. Carter - Motion seconded by: Mr. Thomas Hudson Voting results: Unanimously approved8 Yes
Full roll call
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
New Business
Adjourn