Board Meeting
January 22, 2015
The board’s regular public meeting — where most policies, budgets, and personnel decisions get a formal vote.
Agenda items
33
With votes
8
Contested
0
Attendance
No recorded vote.
Voting Members
From the minutes- Dr. Thelma D. Dillard , President - Mr. Lester M. Miller , Vice President - Mrs. Ella S. Carter, Board Member - Mr. Jason E. Downey, Board Member - Mr. Thomas Hudson, Board Member - Mr. Daryl Morton , Board Member - Mrs. Susan K. Sipe , Board Member - Dr. Wanda West, Board Member
No recorded vote.
Non-Voting Members
From the minutes- Dr. Kelley Castlin-Gacutan , Interim Superintendent
No recorded vote.
Call to Order
The Pledge of Allegiance
From the minutesThe Pledge of Allegiance was led by Jaylin Williams, 5th grade student, and Kennedie Williams, 4th grade student, from Hartley Elementary School.
No recorded vote.
Invocation
Approves the official record (minutes) of an earlier meeting.
Official wordingConfirmation of Minutes
From the minutesDr. Dillard made a motion to confirm the minutes of Board Meeting - December 18, 2014 - and Called Board Meeting - January 13, 2015; seconded by Mr. Morton and approved 8-0. - Motion made by: Dr. Thelma D. Dillard - Motion seconded by: Mr. Daryl Morton Voting results: Unanimously approved
8 Yes
Full roll call
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Report of the Interim Superintendent
From the minutesRobotics teams from Miller Magnet Middle School Vineville Academy of the Arts, and Alexander II Magnet School were recognized for their achievements in recent competitions. - Miller Magnet Middle School's STARBASE Robins Robotics Team won second place at the STARBASE 2.0 FIRST Lego Robotics Middle School Competition. - Vineville Academy of the Arts first ever robotics team, the RoboPandas, earned third place in the…
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Robotics teams from Miller Magnet Middle School Vineville Academy of the Arts, and Alexander II Magnet School were recognized for their achievements in recent competitions. - Miller Magnet Middle School's STARBASE Robins Robotics Team won second place at the STARBASE 2.0 FIRST Lego Robotics Middle School Competition. - Vineville Academy of the Arts first ever robotics team, the RoboPandas, earned third place in the Overall Champion Award category and second place in the Robot Game event at regional competition. - Alexander II Magnet Elementary School's robotics team, The Robosteins, earned the Innovative Solution trophy for the design project portion at the LEGO Regional Competition. Hartley Elementary School staff and students were recognized for the announcement by the Georgia Department of Education (GaDOE) last month that the school is eligible to be removed from the list of Priority Schools. District Walk Georgia winners for the fall 2014 contest were recognized for their participation in the contest. Winners were determined by the number of physical activities recorded. > Fall 2014 Walk Georgia School Contest Winners > > 1st Place - Heritage Elementary School > > 2nd Place - Springdale Elementary School > > 3rd Place - Riley Elementary School > > Fall 2014 Walk Georgia Directors Cup Contest Winners > > 1st Place - School Nutrition > > 2nd Place - Central Office > > 3rd Place - Student Support Services Bogi, a trained drug dog, was deputized as the newest member of the Campus Police team and received her badge. She is a 17-month old German Shepherd who is trained to detect a variety of drugs will be used to help keep Bibb schools drug-free.No recorded vote.
Other Remarks
No recorded vote.
INVITATION TO VISITORS TO ADDRESS THE BOARD - Please limit your comments to three (3) minutes
From the minutesThere were no visitors to address the Board.
No recorded vote.
Report of Standing Committees
From the minutesAt this time, Dr. West made a motion to suspend the regular Board Meeting for the purpose of ending Executive Session; seconded by Dr. Dillard and approved 8-0. After Executive Session was ended, Mr. Downey made a motion to resume regular Board meeting; seconded by Mr. Miller and approved 8-0.
No recorded vote.
INSTRUCTIONAL SERVICES
FISCAL SERVICES
Approves the fiscal year 2016 budget calendar.
Official wordingFS-4 Proposed FY2016 Budget Calendar
From the minutesMr. Miller made a motion to approve the FY 2016 Budget Calendar; seconded by Dr. West and approved 8-0. - Motion made by: Mr. Lester M. Miller - Motion seconded by: Dr. Wanda West Voting results: Unanimously approved
8 Yes
Full roll call
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Hires Stafford Construction to add a freezer at the central kitchen.
Official wordingFS-6 Central Kitchen Freezer Addition
From the minutesMr. Miller made a motion to authorize the Interim Superintendent to enter into a contract with Stafford Construction for the Central Kitchen Freezer Addition Project; seconded by Mr. Downey and approved 8-0. - Motion made by: Mr. Lester M. Miller - Motion seconded by: Mr. Jason E. Downey Voting results: Unanimously approved
8 Yes
Full roll call
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
SUPPORT SERVICES
Renews the district's excess workers' compensation insurance with Safety National Casualty for 2015.
Official wordingSS-1 Workers Compensation Excess Insurance
From the minutesMr. Downey made a motion to approve the renewal of the excess workers compensation insurance with Safety National Casualty Corporation for the period of 1-1-15 to 1-1-16; seconded by Mr. Miller and approved 8-0. - Motion made by: Mr. Jason E. Downey - Motion seconded by: Mr. Lester M. Miller Voting results: Unanimously approved
8 Yes
Full roll call
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Renews the annual American Red Cross shelter agreement.
Official wordingSS-2 American Red Cross Shelter Agreement
From the minutesMr. Downey made a motion to approve the annual renewal of the Red Cross Shelter Agreement; seconded by Mr. Hudson and approved 8-0. - Motion made by: Mr. Jason E. Downey - Motion seconded by: Mr. Thomas Hudson Voting results: Unanimously approved
8 Yes
Full roll call
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
POLICIES AND RULES
No Items to Present
No recorded vote.
PERSONNEL SERVICES
Votes to meet privately on matters state law lets boards close — like personnel, lawsuits, property, or safety. No final decisions are made behind closed doors.
Official wordingExecutive Session – Personnel Matters/Future Acquisition of Property/Pending Litigation
From the minutesThere was no Executive Session.
No recorded vote.
Approves new hires and job transfers for both teaching and support staff.
Official wordingPS-2 Appointments and Transfers–Certified/Classified Personnel
From the minutesMrs. Carter made a motion to approve the appointments and transfers of certified and classified personnel; seconded by Mr. Downey and approved 8-0. - Motion made by: Mrs. Ella S. Carter - Motion seconded by: Mr. Jason E. Downey Voting results: Unanimously approved
8 Yes
Full roll call
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Approves a list of employees leaving the district — resignations, retirements, and terminations.
Official wordingPS-3 Separations from Employment
From the minutesMrs. Carter made a motion to approve the separations from employment for certified and classified personnel; seconded by Mr. Hudson and approved 8-0. - Motion made by: Mrs. Ella S. Carter - Motion seconded by: Mr. Thomas Hudson Voting results: Unanimously approved
8 Yes
Full roll call
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Hires Dr. Tanzy Kilcrease as chief academic officer.
Official wordingPS-4 Recommendation for Chief Academic Officer
From the minutesMr. Hudson made a motion to merge PS-4 with the regular board agenda; seconded by Mr. Morton and approved 8-0. Mr. Hudson made a motion to approve Dr. Tanzy Kilcrease as the Chief Academic Officer; seconded by Mr. Miller and approved 8-0. Dr. Kilcrease, who is currently the principal of Southwest High School, will replace retiring Chief Academic Officers Dr. Erin Weaver and Bruce Giroux. - Motion made by: Mr. Thomas…
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Mr. Hudson made a motion to merge PS-4 with the regular board agenda; seconded by Mr. Morton and approved 8-0. Mr. Hudson made a motion to approve Dr. Tanzy Kilcrease as the Chief Academic Officer; seconded by Mr. Miller and approved 8-0. Dr. Kilcrease, who is currently the principal of Southwest High School, will replace retiring Chief Academic Officers Dr. Erin Weaver and Bruce Giroux. - Motion made by: Mr. Thomas Hudson - Motion seconded by: Mr. Jason E. Downey Voting results: Unanimously approved8 Yes
Full roll call
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Old Business
Superintendent Search Update
Official wordingOB-1 Superintendent Search Update
From the minutesDr. West, committee chair, gave an update of the Superintendent Search. The previously vote to seek an independent contractor to lead the superintendent search process. Dr. West informed the Board that Sandra Sims-deGraffenried of BWP and Associates would give an presentation about her services at the Board Retreat on January 24th.
No recorded vote.
OB-2 School Naming Committee
Recommendation from Morgan and Barden Elementary Naming Committee
Recommendation from King-Danforth and Jones Elementary Naming Committee
New Business
Election of Officers
Official wordingNB-1 Election of Officers
From the minutesMrs. Sipe accepted the nominations for the office of President. Mrs. Carter nominated Dr. West and Mr. Morton nominated Dr. Dillard for the office of President. Dr. Dillard was elected President with a vote of 5-3. Dillard - 5 (Dillard, Downey, Miller, Morton, Sipe) West - 3 (Carter, Hudson, West) Mrs. Sipe accepted nominations for the office of Vice President. Mr. Downey nominated Mr. Miller and Mrs. Carter nominat…
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Mrs. Sipe accepted the nominations for the office of President. Mrs. Carter nominated Dr. West and Mr. Morton nominated Dr. Dillard for the office of President. Dr. Dillard was elected President with a vote of 5-3. Dillard - 5 (Dillard, Downey, Miller, Morton, Sipe) West - 3 (Carter, Hudson, West) Mrs. Sipe accepted nominations for the office of Vice President. Mr. Downey nominated Mr. Miller and Mrs. Carter nominated Mr. Hudson for the office of Vice President. Mr. Miller was elected Vice President with a vote of 5-3. Miller - 5 (Dillard, Downey, Miller, Morton, Sipe) Hudson - 3 (Carter, Hudson, West) Mrs. Sipe accepted nominations for the office of Treasurer. Mr. Miller nominated Mr. Downey and Mrs. Carter nominated Dr. West. Mr. Downey was elected Treasurer with a vote of 6-0. Mr. Hudson and Mrs. Carter did not vote.No recorded vote.
Adjourn