Special Called Committee Meeting
August 14, 2014
A smaller group of board members that reviews items — like finance or policy — before the full board votes.
Agenda items
24
With votes
8
Contested
1
Attendance
No recorded vote.
Voting Members
From the minutes- Mrs. Susan K. Sipe , Chair - Dr. Thelma D. Dillard , Vice President - Mrs. Ella S. Carter, Board Member - Mr. Jason E. Downey , Board Member - Mrs. Lynn Farmer , Board Member - Mr. Thomas Hudson , Board Member - Dr. Wanda West , Board Member - Mr. Lester M. Miller , Treasurer
No recorded vote.
Non-Voting Members
From the minutes- Dr. Steve Smith , Interim Superintendent
No recorded vote.
Call to Order
Strategic Plan Update– Dr. Steve Smith
From the minutesDr. Smith updated Board members on plans for staff to develop Professional Enhancement Plans (PEP). The PEP will ensure staff goals are in alignment with School Improvement Plans, and that School Improvement Plans are in alignment with the District's long-range Strategic Plan. Board members also received an update about plans for training and professional development throughout the school year, especially for new te…
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Dr. Smith updated Board members on plans for staff to develop Professional Enhancement Plans (PEP). The PEP will ensure staff goals are in alignment with School Improvement Plans, and that School Improvement Plans are in alignment with the District's long-range Strategic Plan. Board members also received an update about plans for training and professional development throughout the school year, especially for new teachers and leaders. Additionally, Dr. Smith discussed plans for continuing with the GAPSS (Georgia Assessment of Performance on School Standards) Analysis this school year.No recorded vote.
INSTRUCTIONAL SERVICES COMMITTEE
For information
SIG Funding Awards (Cohort 3, Year 2) Westside High School, Hartley Elementary School
Official wordingIS-1 SIG Funding Awards (Cohort 3, Year 2) Westside High School, Hartley Elementary School (INFORMATION)
From the minutesSylvia Hooker presented that the State Board approved the School Improvement Grant 1003(g) Cohort 3, Year 2 for the following schools: Matilda Hartley Elementary School in the amount of $1,026,119; and Westside High School in the amount of 1,661,770. The purpose of these funds are to provide supplemental services and support for the identified Priority Schools beyond the Title I and District General Funding resources.
Shared with the board for information. No vote is taken.
For information
Race to the Top, No Cost Extension Submission
Official wordingIS-2 Race to the Top, No Cost Extension Submission (INFORMATION)
From the minutesJone Bourassa, Race to the Top Coordinator presented to the Board that the District submitted the RT3 No Cost Extension Budget Summer in the amount of 3,577,654. Dr. Smith stated that there will be some changes to the submission due to requirements established by the DOE. He also stated there will be no carry-over funds for next year.
Shared with the board for information. No vote is taken.
For information
Report from GADOE Regarding Progress on Bibb County SLOs
Official wordingIS-3 Report from GADOE Regarding Progress on Bibb County SLOs (INFORMATION)
From the minutesDr. Jo-ne Bourassa, RT3 Coordinator met with Michele Purvis, Program Manager, in Teacher and Leader Effectiveness at the Georgia Department of Education (GaDOE) regarding the results of the Bibb County Schools SLO administration for the 2013-2014 school year. The Department is pleased with our SLO Assessment administration and our growth results. The following are the commendations: - All teachers will have two grow…
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Dr. Jo-ne Bourassa, RT3 Coordinator met with Michele Purvis, Program Manager, in Teacher and Leader Effectiveness at the Georgia Department of Education (GaDOE) regarding the results of the Bibb County Schools SLO administration for the 2013-2014 school year. The Department is pleased with our SLO Assessment administration and our growth results. The following are the commendations: - All teachers will have two growth measures in place for 2014-2015.This is directly in line with your submitted SLO implementation plan. - 57.8% of participating students demonstrated expected or high growth for 2013-2014.This is 12.6% increase over previous year’s student attainment of targets. - The decision to move away from a universal screener as an SLO assessment will enable a more accurate measure of teacher impact on student growth. - The implementation of an SLO handbook which includes signed assurances and protocols for building level administration. The following are some recommendations: - Continue to refine growth targets for accurate measurement of student growth using SLO post assessment results and SY 2014-2015 pre assessment results. - Conduct item analysis for assessments to inform possible needed revisions moving forward. - Continue to refine the data collection process to ensure consistency throughout the district. (Course names, assigned numbers, etc.)Shared with the board for information. No vote is taken.
Approves a partnership with Communities in Schools for the Hutchings Performance Learning Center, a program supporting struggling students.
Official wordingIS-4 Communities in Schools/Performance Learning Center Submitted Proposal and Contractual Agreement (ACTION)
From the minutesA Performance Learning Center (PLC) is a non-traditional high school institution that assists students who have had difficulty succeeding within a traditional school setting. They create an environment that emphasizes personal support and an intense academic program anchored by an online instructional system and project-based learning. PLCs serve as one of many successful dropout prevention interventions createdby C…
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A Performance Learning Center (PLC) is a non-traditional high school institution that assists students who have had difficulty succeeding within a traditional school setting. They create an environment that emphasizes personal support and an intense academic program anchored by an online instructional system and project-based learning. PLCs serve as one of many successful dropout prevention interventions createdby Communities in Schools (CIS),the oldest and largest non‐profit organizationdedicated to keepingstudents in school. The Students are defined as: - Overage eighth grade Middle School Students (15-16 years of age entering high school) - Overage and Under-credited 9th and 10th grade students - Pregnant teens and Teen Parents - Extenuating circumstances (i.e.prolonged illness, working to assist in maintaining family) taken on a case by case basis with the CIS- Staff, case workers and base school On 8/14/2014 CISGA/CISCGA and representatives from Bibb County School District will attend the Governor’s Office of Student Achievement (GOSA) Innovation Grant Technical Assistance meeting to learn how funds can be obtained to expand this intervention program. A motion to approve the partnership proposal for the implementation of the Hutching Performance Learning Center was made by Mr. Miller; seconded by Dr. Dillard and approved 7-1. Ms. Carter voted no and states that it still requires some serious work. - Motion made by: Mr. Lester M. Miller - Motion seconded by: Dr. Thelma D. DillardFISCAL SERVICES COMMITTEE
Regular Monthly Reports – No Report
Official wordingFS-1 Regular Monthly Reports – No Report
From the minutesNo information presented.
No recorded vote.
Enrolls the school nutrition program in the Community Eligibility Program for free student meals beginning in 2014-15.
Official wordingFS-2 Community Eligibility Provisions (ACTION)
From the minutesThe intent of the Community Eligibility Provision (CEP) is to improve access to school meals for all children at “no cost” and to eliminate the administrative burden of collecting household applications. CEP is a tool for schools with high percentages of low-income students to provide meals at no charge to all students. Schools that adopt it, do not collect school meal applications. Instead, the school’s meal reimbu…
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The intent of the Community Eligibility Provision (CEP) is to improve access to school meals for all children at “no cost” and to eliminate the administrative burden of collecting household applications. CEP is a tool for schools with high percentages of low-income students to provide meals at no charge to all students. Schools that adopt it, do not collect school meal applications. Instead, the school’s meal reimbursement is calculated by the number of students certified for free meals without a paper application (called “Identified Students”) based on their status as in foster care, Head Start, homeless, migrant, or living in households that receive SNAP/Food Stamps, TANF cash assistance or FDPIR benefits. The district can implement CEP in any school that meets the criteria – at all, one or multiple schools.CEP should result in an increase in federal funding through the school nutrition programs and creates the opportunity for a healthier student body and a healthier school meal budget. A motion that the School Nutrition Program participate in the Community Eligibility Program during the 2014-15 school year with the option of continuing through the 2018-2019 school year was made by Mr. Downey; seconded by Dr. Dillard and approved 8-0. - Motion made by: Mr. Jason E. Downey - Motion seconded by: Dr. Thelma D. Dillard Voting results: Unanimously approved8 Yes
Full roll call
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Buys furniture for the new Heard Elementary School from Commercial Furnishings.
Official wordingFS-3 Heard Elementary Furniture Recommendation (ACTION)
From the minutesBids for Heard Elementary Furniture was posted on the Bibb County website and the GA Procurement Registry. The furniture budget for the New Heard Elementary School is $400,000. Bids were reviewed by the Heard Leadership team and Commercial Furnishing offered the most complete and responsive bid. A motion to enter into a contract with Commercial Furnishings to provide the furniture for the new Heard School was Ms. Ca…
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Bids for Heard Elementary Furniture was posted on the Bibb County website and the GA Procurement Registry. The furniture budget for the New Heard Elementary School is $400,000. Bids were reviewed by the Heard Leadership team and Commercial Furnishing offered the most complete and responsive bid. A motion to enter into a contract with Commercial Furnishings to provide the furniture for the new Heard School was Ms. Carter; seconded by Dr. West and approved 8-0. - Motion made by: Mrs. Ella S. Carter - Motion seconded by: Dr. Wanda West Voting results: Unanimously approved8 Yes
Full roll call
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Postpones a decision on kitchen equipment for the new Heard Elementary School for more information.
Official wordingFS-4 Heard Elementary Kitchen Equipment Recommendation (ACTION)
From the minutesAn invitation to bid was sent out on June 24, 2014 for Kitchen Equipment for the new Herd Elementary School.Two bids were received and Tri-Mark Strategic is the recommended supplier in the amount of $167,480.54.Several Board members have concerns choosing a supplier that is not local.Dr. Long explained that this being federal money they chose the lowest bidder.If they choose not to go with the lowest bidder, then ju…
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An invitation to bid was sent out on June 24, 2014 for Kitchen Equipment for the new Herd Elementary School.Two bids were received and Tri-Mark Strategic is the recommended supplier in the amount of $167,480.54.Several Board members have concerns choosing a supplier that is not local.Dr. Long explained that this being federal money they chose the lowest bidder.If they choose not to go with the lowest bidder, then justification for the selection should be noted. Tri-Mark Strategic has been a supplier for several of our new schools. Mr. Miller asked for a motion to table this item until further information can be presented.Ms. Carter made the motion to table until further information is presented to the Board; seconded by Mr. Hudson.Ms. Carter amended the motion to table until future meetingsof August 25 or 27. The motion to table was approved 8-0. - Motion made by: Mrs. Ella S. Carter - Motion seconded by: Mr. Thomas Hudson Voting results: Unanimously approved8 Yes
Full roll call
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Submits a state site-approval application for the new Elementary School #3 at the Morgan Elementary site.
Official wordingFS-5 New Elementary #3 Site Approval (ACTION)
From the minutesThe Georgia Department of Education is required to review and approve all new and existing sites on which a new educational facility is to be constructed.Once the site approval is granted, a site code will be issued by the GADOE.These items must be in place to be eligible to apply for State Capital Outlay Funding.The site approval form has been prepared for the review and approval of the Board for the existing site…
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The Georgia Department of Education is required to review and approve all new and existing sites on which a new educational facility is to be constructed.Once the site approval is granted, a site code will be issued by the GADOE.These items must be in place to be eligible to apply for State Capital Outlay Funding.The site approval form has been prepared for the review and approval of the Board for the existing site location at 4901 Faubus Avenue, Macon, GA, for New Elementary School #3.This location is the current Morgan Elementary School. A motion to submit the application to the GADOE requesting site approval for the New Elementary School #3 was made by Ms. Farmer; seconded by Dr. West and approved 8-0. - Motion made by: Mrs. Lynn Farmer - Motion seconded by: Dr. Wanda West Voting results: Unanimously approved8 Yes
Full roll call
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SUPPORT SERVICES COMMITTEE
Buys one new school bus from Yancey Bus Sales for up to $61,634.00 using a state air-quality grant.
Official wordingSS-1 Memorandum of Agreement for Congestion Mitigation and Air Quality (CMAQ) Georgia Diesel Retrofit Project (ACTION)
From the minutesBibb School District has been selected to receive a grant through the GA Department of Natural Resources, Environmental Protection Division, for the Congestion Mitigation and Air Quality (CMAQ)Georgia Diesel Retrofit Project.The school district plans to use the grant funds to purchase one new school bus. A motion to grant Interim Superintendent the authorization to sign the MOA between the GA Department of Natural R…
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Bibb School District has been selected to receive a grant through the GA Department of Natural Resources, Environmental Protection Division, for the Congestion Mitigation and Air Quality (CMAQ)Georgia Diesel Retrofit Project.The school district plans to use the grant funds to purchase one new school bus. A motion to grant Interim Superintendent the authorization to sign the MOA between the GA Department of Natural Resources, Environmental Protection Division and the Bibb County School District to purchase one new school bus from Yancey Bus Sales and Service at a cost not to exceed $61,634.00 was made by Dr. West; seconded by Ms. Farmer and approved 8-0. - Motion made by: Dr. Wanda West - Motion seconded by: Mrs. Lynn Farmer Voting results: Unanimously approved8 Yes
Full roll call
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POLICIES AND RULES COMMITTEE
PERSONNEL SERVICES COMMITTEE
Votes to meet privately on matters state law lets boards close — like personnel, lawsuits, property, or safety. No final decisions are made behind closed doors.
Official wordingExecutive Session – Personnel Matters/Future Acquisition of Property/Pending Litigation
No recorded vote.
Approves new hires and job transfers for both teaching and support staff.
Official wordingPS-1 Appointments and Transfers–Certified/Classified Personnel (ACTION)
From the minutesA motion to approved Appointment and Transfers was made by Mr. Hudson; seconded by Mr. Downey and approved 8-0. - Motion made by: Mr. Thomas Hudson - Motion seconded by: Mr. Jason E. Downey Voting results: Unanimously approved
8 Yes
Full roll call
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Approves a list of employees leaving the district — resignations, retirements, and terminations.
Official wordingPS-2 Separations from Employment (ACTION)
From the minutesA motion to approve Separations from Employment was made by Mr. Hudson; seconded by Mr. Downey and approved 8-0. - Motion made by: Mr. Thomas Hudson - Motion seconded by: Mr. Jason E. Downey Voting results: Unanimously approved
8 Yes
Full roll call
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ADJOURN