Called Board Meeting - Policy Review
July 29, 2014
A special meeting called outside the regular schedule, usually for one time-sensitive or specific item.
Agenda items
9
With votes
3
Contested
0
Attendance
No recorded vote.
Voting Members
From the minutes- Mrs. Susan K. Sipe , Chair - Dr. Thelma D. Dillard , Vice President - Mr. Jason E. Downey , Board Member - Mrs. Lynn Farmer , Board Member - Mr. Thomas Hudson , Board Member - Dr. Wanda West , Board Member - Mr. Lester M. Miller , Treasurer
No recorded vote.
Non-Voting Members
From the minutes- Dr. Steve Smith , Interim Superintendent
No recorded vote.
Call to Order
Votes to meet privately on matters state law lets boards close — like personnel, lawsuits, property, or safety. No final decisions are made behind closed doors.
Official wordingExecutive Session – Personnel Matters/Future Acquisition of Property/Pending Litigation
From the minutesJason Downey made a motion to go into Executive Session at 6:02 p.m.; seconded by Dr. Thelma Dillard for the purpose of personnel matters, future acquisition of property or pending litigation. Approved 7-0. Ms. Carter was not present. A motion to come out of Executive Session was made by Ms. Farmer; seconded by Mr. Downey. Approved 7-0. Ms. Carter was not present. For the record, no action was taken in Executive Ses…
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Jason Downey made a motion to go into Executive Session at 6:02 p.m.; seconded by Dr. Thelma Dillard for the purpose of personnel matters, future acquisition of property or pending litigation. Approved 7-0. Ms. Carter was not present. A motion to come out of Executive Session was made by Ms. Farmer; seconded by Mr. Downey. Approved 7-0. Ms. Carter was not present. For the record, no action was taken in Executive Session. - Motion made by: Mr. Jason E. Downey - Motion seconded by: Dr. Thelma D. Dillard Voting results: Unanimously approved7 Yes
Full roll call
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Administrative Rule IHA-R Grading
From the minutesAdministrative Rule IHA-R Grading was presented to the Board by Dr. Erin Weaver. Teachers will be trained regarding this policy. After discussion with the Board, a suggestion was made to make the following change: This procedure does not prevent a school or central office administrator, or the superintendent from changing a student’s grade.Any grade change made by a person other than the classroom teacher must follo…
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Administrative Rule IHA-R Grading was presented to the Board by Dr. Erin Weaver. Teachers will be trained regarding this policy. After discussion with the Board, a suggestion was made to make the following change: This procedure does not prevent a school or central office administrator, or the superintendent from changing a student’s grade.Any grade change made by a person other than the classroom teacher must follow the established procedure, and must be approved in writing by the governing Superintendent, Deputy Superintendent, and the School Principal.This must be clearly indicated in the student’s school records, and must indicate the person responsible for making such grade change (see grade change form). This is an Administrative Rule and does not require a vote of the Board.No recorded vote.
Reviews district policies for possible updates.
Official wordingPolicy Review
From the minutesDr. Smith presented to the Board that the Law Firm of Harbin, Hartley and Hawkins had been contracted to revised the policies. Dr. Smith made the suggestion to have Randy Howard, Chief Legal Counsel create a new policy manual based upon the recommendations of Harbin, Hartley and Hawkins. Mr. Howard stated that the policies have been reviewed by various Deputy Superintendents and department heads, and appropriate cha…
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Dr. Smith presented to the Board that the Law Firm of Harbin, Hartley and Hawkins had been contracted to revised the policies. Dr. Smith made the suggestion to have Randy Howard, Chief Legal Counsel create a new policy manual based upon the recommendations of Harbin, Hartley and Hawkins. Mr. Howard stated that the policies have been reviewed by various Deputy Superintendents and department heads, and appropriate changes have been made in updating the policies to comply with the laws and governance going forward. Mr. Hudson made a motion to accept the recommendation of Harbin, Hartley and Hawkins; seconded by Dr. Dillard. Ms. Sipe stated, for the record, that it is the understanding of the Board that Mr. Howard will work with Harbin, Hartley and Hawkins to prepare a new policy manual. Approved 7-0. Ms. Carter was not present. - Motion made by: Mr. Thomas Hudson - Motion seconded by: Dr. Thelma D. Dillard Voting results: Unanimously approved7 Yes
Full roll call
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Cancels the August 21, 2014 meetings and reschedules them to August 14, 2014.
Official wordingCancel the August 21, 2014 Regular Scheduled Committee and Board Meetings and reschedule a Special Called Committee and Board Meetings – on August 14, 2014
From the minutesA motion was made by Dr. Dillard; seconded by Dr. West to Cancel the August 21, 2014 Regular Scheduled Committee and Board Meetings and reschedule a Special Called Committee and Board Meetings – on August 14, 2014. Ms. Farmer asked for clarification regarding the number of meetings that can be changed in a year. According to Dr. Smith a Regular Scheduled meeting can be changed once in a calendar year. Approved 7-0.…
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A motion was made by Dr. Dillard; seconded by Dr. West to Cancel the August 21, 2014 Regular Scheduled Committee and Board Meetings and reschedule a Special Called Committee and Board Meetings – on August 14, 2014. Ms. Farmer asked for clarification regarding the number of meetings that can be changed in a year. According to Dr. Smith a Regular Scheduled meeting can be changed once in a calendar year. Approved 7-0. Ms. Carter was not present. Dr. West would like to request that the Legislative Delegation be invited to meet with the Board of Education in order to have wholesome discussions regarding their thoughts, opinions and what is going on and what they can do to help. This should take place about twice a year. Mr. Downey has requested to go to the schools to hold Board meetings. Dr. West spoke about holding Advocacy Meetings in the assigned zones. Community Listening Sessions. Ms. Farmer reported that there 20 applicants so far for the Superintendent's position. The application process closes the end of the week. An update will be presented at the next meeting. - Motion made by: Dr. Thelma D. Dillard - Motion seconded by: Dr. Wanda West Voting results: Unanimously approved7 Yes
Full roll call
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Adjourn