Board Agenda
April 17, 2014
The board’s regular public meeting — where most policies, budgets, and personnel decisions get a formal vote.
Agenda items
35
With votes
17
Contested
0
Attendance
No recorded vote.
Voting Members
From the minutes- Mrs. Susan K. Sipe , Chair - Dr. Thelma D. Dillard , Vice President - Mrs. Ella S. Carter , Board Member - Mr. Jason E. Downey , Board Member - Mrs. Lynn Farmer , Board Member - Mr. Thomas Hudson , Board Member - Dr. Wanda West , Board Member - Mr. Lester M. Miller , Treasurer
No recorded vote.
Non-Voting Members
From the minutes- Dr. Steve Smith , Interim Superintendent
No recorded vote.
Call to Order
The Pledge of Allegiance
From the minutesThe pledge was led by Nicole Hill and Elizabeth Eanes-Fennelly from Miller Magnet Middle School.
No recorded vote.
Invocation
Approves the official record (minutes) of an earlier meeting.
Official wordingConfirmation of Minutes
From the minutesThe Board Meeting Minutes of March 20th(Regular Board Meeting), March 25th (Board Governance Training) and April 8th(Called Board Meeting) were confirmed. Mr. Miller was not present to vote. - Motion made by: Dr. Thelma D. Dillard - Motion seconded by: Mr. Thomas Hudson - Vote Not Recorded: Mr. Lester M. Miller
7 Yes
Full roll call
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Report of the Interim Superintendent
From the minutesDeputy Supt. of Teaching and Learning Dr. Erin Weaver presented the report of the Interim Superintendent. Highlights and Recognitions: Faculty Members Complete GLISI Leadership Program: Select leaders and aspiring leaders from Bibb County participated in a leadership development program sponsored by the Georgia Leadership Institute for School Improvement, also known as GLISI. GLISI helps districts to find, grow and…
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Deputy Supt. of Teaching and Learning Dr. Erin Weaver presented the report of the Interim Superintendent. Highlights and Recognitions: Faculty Members Complete GLISI Leadership Program: Select leaders and aspiring leaders from Bibb County participated in a leadership development program sponsored by the Georgia Leadership Institute for School Improvement, also known as GLISI. GLISI helps districts to find, grow and keep great leaders, who in turn grow and keep great teachers, in schools and in the district. GLISI's leadership development programs are designed to support a leader’s growth at all points along the leadership career continuum. The programs are performance-based. GLISI believes that the ability to think, write and talk about leadership is important; however, being able to put leadership skills into practice to achieve measurable results is more important. The following faculty and staff are members of Cohort 42 for GLISI. The team attended training January 13-15 and February 24-26, 2014. Dr. Sharon Campbell, Cynthia Jones, Lara Shirley, Dr. Julia Daniely, Kellise Jones, Darryl Silas, Jarvis Denmark, Tara Jones-Lawrence, Teshieka Stewart, Sydney Elkin, Edward Judie, Arrika Tunstell, Sharon Ferrel, Dr. Tanzy Kilcrease, Reather Waller, Janice Flowers, Angelicia Latimore, Dr. Cassandra Miller-Washington, Dr. Shelia Garcia, Stephen Neil, Dr. Erin Weaver, Antonio Goodrum, Allison Nesbitt, Deborah White, Dr. Quintin Green, Dominique Nichols, Twanna White, Cheryl Hitchcock, Lynn Ridley, Joan Whitehead, Sheryl Hogges, Latricia Riggins, Robert Winborne , Angeles Jeffreys, Lori Rodgers and Paula Woolfork. Central, Howard Seniors Receive National Merit, National Achievement Awards: The National Merit Scholarship Program and the National Achievement Scholarship Program are programs of academic competition for both recognition and scholarships. High school students enter the program by taking the Preliminary SAT/National Merit Scholarship Qualifying Test (PSAT/NMSQT). The National Merit Scholarship Program notifies schools in September if their students have qualified as either a Commended Scholar or a Semifinalist. In order for Semifinalists to move forward they must meet high academic requirements. Each year about 15,000 students out of 1.5 million go on to become Finalists for the National Merit Scholarship Program. Students were notified in February if they had been selected as a Finalist. Winners of the National Merit Scholarship are chosen from the group of Finalists based on abilities, skills and accomplishments without regard to gender, race, ethnic origin, or religious preference. Bibb County’s National Merit Finalists - Central High School seniors Sam Duke, Caroline Martin and Darby Mowell; and Howard High School senior Teva Ilan \- have been named 2014 recipients of the National Merit Scholarship Award. The National Achievement Scholarship Program is an academic competition established in 1964 to provide recognition for outstanding black American high school students. Black students may enter both the National Achievement Program and the National Merit Program by taking the PSAT/NMSQT. About 1,600 high-scoring participants in each year’s National Achievement Scholarship Program are designated Semifinalists, and of those, 1,300 are selected as Finalists and 800 receive scholarships through the National Achievement Program. Both of Bibb County’s National Achievement Scholarship Finalists - Central High School senior Kelton Ellis and Howard High School senior Jeremiah Smith \- have been named 2014 recipients of the National Achievement Scholarship Award. Students Represent District in Science Competitions: In the past few months, District students have represented Bibb County in science fair competitions at the regional and state levels. The science fair is an important science competition that helps students see and experience the processes used to explore questions and find answers to problems. Preparing for these competitions reinforces educational standards that teach scientific literacy and the habits that come from the scientific method. The following students took top honors at the 2014 Georgia College Regional Science and Engineering Fair, which was held January 31 and February 1 at Georgia College & State University. Many of these students advanced to compete in the Georgia Science and Engineering Fair in Athens on March 27-29. • From Alexander II Math and Science Magnet School: Alex Suk, first place; and Cooper Massey, first place. • From Heritage Elementary School: Kenneth Barlow, first place; Nathan Dummitt, first place; and Raul Burne, first place. • From Springdale Elementary School: Christian Lee, first place; and Nicholas Sartin, first place. • From Miller Magnet Middle School: Zoe Economides, first place and U.S. Metric Association Award; Nicole Hill, first place, Broadcom Masters National Middle School Science & Engineering Fair Competition Award and U.S. Navy Award; and Helen O’Dell and Jessica Pelligrini, first place; Reco Brantley, U.S. Navy Award. • From Rutland Middle School: Cameron Collins, first place. • From Howard High School: Amanda Rowan, first place, American Psychological Association Award and Mu Alpha Theta Certificate; Chelsea Carr and Kristen Collier, second place; and Anna Horton, ASM Materials Education Foundation Award. • From Northeast High School: Auriel Wright, first place. Auriel also placed second in the state science fair’s senior division for her project, "A comparison of the effects of thermotherapy and electrotherapy." Talented Young Authors Recognized: Talented young authors were recognized for earning first place at the District level of the Young Georgia Authors Writing Competition. This competition is an annual contest sponsored by the Georgia Department of Education that encourages students to develop their writing skills while celebrating the successful work of all students. Any type of writing may be submitted, and one winning entry per grade level is submitted to the Georgia Department of Education. Winning entries were: • McKenzie Foshee, third grade, Skyview Elementary, "What Animal Would I Be?" • Aliayah Simmons, fourth grade, Ingram-Pye Elementary, "Detective Preacher and the Case of the Missing Rings" • Christian Lee, fifth grade, Springdale Elementary, "The Day I Met Lincoln" • Elizabeth Rodenroth, sixth grade, Howard Middle, "The Legend of Sonjay" • Caleb Smith, seventh grade, Howard Middle, "Joutatsu (Advance)" • Taylor Leary, eighth grade, Appling Middle, "Depression Kills" • Jenny Lee, ninth grade, Howard High, "The Skill Shop" • Kaya Ross, 10th grade, Central High, "The Dream" • Roland "Jay" Brunner, 11th grade, Howard High, "Men Die in Battle: A Reflection on Eternity" • Kourtney Crumpton, 12th grade, Rutland High, "An Ode to Things Once Broken" National History Day State Competition Winners Honored: National History Day is an academic competition in which students conduct extensive research on a historical topic of their choice based on the year’s theme. Through their research, students must compile analysis and conclusions about the historical significance of the event they have chosen into one of five categories: papers, websites, exhibits, performances, and documentaries. Students compete in National History Day on local, state, and national levels. The following students placed at the regional National History Day competition at Fort Valley State University on February 22. They will advance to the state competition at Mercer University on April 26. Historical Papers, Junior Level: • Virginia McArthur, Miller Magnet Middle School, first place • Jordan Lee, Howard Middle School, second place • Charles Jackson, Miller Magnet Middle School, third place Historical Papers, Senior Level: • Summer Leverett, Howard High School, second place • Sebastian Lauterbach, Howard High School, third place Individual Web Sites, Junior Level: • Aliyah Creen, Miller Magnet Middle School, first place • Ashley Pemberton, Howard Middle School, second place • Karly Mondaizie, Howard Middle School, third place Individual Web Sites, Senior Level: • Garrett King, Howard High School, first place • Jazmine Carswell, Howard High School, second place Group Web Sites, Junior Level: • Mary Niegas and Ansley Hunt, Howard Middle School, first place Group Web Sites, Senior Level: • Sophie Leicht, Madelyn Harvin and Cecelia Venditto, Howard High School, first place • Tate Partain, Jake Thornton, Hayden Spohn and Baylee Marsh, Howard High School, third place Individual Performances, Junior Level: • Zachary York, Howard Middle School, first place Group Performances, Junior Level: • Katherine Butler and Jordan Farr, Howard Middle School, first place Individual Exhibits, Junior Level: • Evie Stancil, Rutland Middle School, first place • Amitai Ilan, Howard Middle School, second place • Dagny Ingle, Howard Middle School, third place Group Exhibits, Junior Level: • Landon Johnson, Alex Kosowoski and Will Saxton, Howard Middle School, first place • Elizabeth Eanes-Fennelly and Nicole Hill, Miller Magnet Middle School, second place • Eliza Thigpen and Jasmine Linn, Howard Middle School, third place Group Exhibits, Senior Level: • Maya Beverly, Kaylor Mondaizie and Aaron Yates, Howard High School, first place • Brynn Codone, Sophie Rosen and Sadie Ginger, Howard High School, second place • Makayla Franks, Clara Diggers, John Taylor and Carter Allison, Howard High School, third place Individual Documentaries, Junior Level: • Morgan Crumbly, Howard Middle School, first place • Lucas Davis, Miller Magnet Middle School, second place • Christalyn Tobler, Rutland Middle School, third place Group Documentaries, Junior Level: • Aaryana Mercer and Leah Duval, Howard Middle School, first place • De’Quaija Gray, Jaiyla Campbell, Theresia Jahja and Chidinma Ogbuka, Howard Middle School, second place • Matthew Booze-Hall and Sameria White, Miller Middle Magnet School, third place Group Documentaries, Senior Level: • Nora Grace David, Gina Yu and Julianne Register, Howard High School, first place • Ndidi Echebelem, Cedric Barnes and J’Pierre Billing, Howard High School, second placeNo recorded vote.
OTHER REMARKS
INVITATION TO VISITORS TO ADDRESS THE BOARD - Please limit your comments to three (3) minutes.
From the minutesThe following community vistor made comments: Valerie Hicks: Addressed the board regarding the high rate of teen pregnancy in the school district; dropout and graduation rates of Bibb County students; Call to action, what will you do?; and ask the Board to stand with the North Central Health District next program event.
No recorded vote.
INSTRUCTIONAL SERVICES
Advertises for an evaluator for the district's 2014 GEAR UP grant.
Official wordingIS-1 Gear-Up RFP
From the minutesBoard members authorized the District to solicit an evaluator for the 2014 Gaining Early Awareness And Readiness For Undergraduate Programs (GEAR UP) Partnership Grant. Board members authorized the District to apply for the 2014 GEAR UP Partnership Grant during meetings on February 27. This is a competitive seven-year grant, which provides early intervention and programs to cohorts of students, in a specific feeder…
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Board members authorized the District to solicit an evaluator for the 2014 Gaining Early Awareness And Readiness For Undergraduate Programs (GEAR UP) Partnership Grant. Board members authorized the District to apply for the 2014 GEAR UP Partnership Grant during meetings on February 27. This is a competitive seven-year grant, which provides early intervention and programs to cohorts of students, in a specific feeder pattern beginning in middle school. Mr. Miller was not present to vote. - Motion made by: Mrs. Lynn Farmer - Motion seconded by: Mr. Jason E. Downey - Vote Not Recorded: Mr. Lester M. Miller7 Yes
Full roll call
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Distributes the remaining Race to the Top merit bonuses among the top 15% of teachers and leaders.
Official wordingIS-2 Merit Pay (RT3)
From the minutesBoard members authorized the District to disperse any remaining funding for Race to the Top merit pay bonuses evenly among the top 15 percent of teachers and leaders. Mr. Miller was not present to vote. - Motion made by: Mrs. Lynn Farmer - Motion seconded by: Dr. Wanda West - Vote Not Recorded: Mr. Lester M. Miller
7 Yes
Full roll call
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Applies for federal school-improvement grants for three high schools and to convert Hutchings into a charter academy.
Official wordingIS-3 Approval of Submission of the 2014 School Improvement Grants (SIG) 1003(g) and Charter School Petition for Transformation Models- Southwest HS; Re-Start Models- Hutchings College and Career Charter Academy; Charter Petition- Hutchings College and Career Charter Academy
From the minutesBoard members approved the 2014 School Improvement Grant (SIG) 1003 (g) proposal for three schools and the charter school petition for one of those schools. Under the proposal, the District will apply for 2014 SIG funding for Hutchings Career Center under the Re-Start Model, and for Northeast and Southwest High Schools under the Transformation Models. As part of the process, a charter school petition will be filed t…
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Board members approved the 2014 School Improvement Grant (SIG) 1003 (g) proposal for three schools and the charter school petition for one of those schools. Under the proposal, the District will apply for 2014 SIG funding for Hutchings Career Center under the Re-Start Model, and for Northeast and Southwest High Schools under the Transformation Models. As part of the process, a charter school petition will be filed to change Hutchings Career Center to the Hutchings College and Career Charter Academy. Mr. Miller was not present to vote. - Motion made by: Mrs. Lynn Farmer - Motion seconded by: Dr. Wanda West - Vote Not Recorded: Mr. Lester M. Miller7 Yes
Full roll call
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FISCAL SERVICES
Advertises the proposed education sales-tax project changes for a 14-day public comment period.
Official wordingFS-3 Recommended SPLOST Revisions and Request to Advertise for 14 Days
From the minutesBoard members authorized the District to advertise recommended revisions to the current Educational Special Purpose Local Option Sales Tax (ESPLOST) projects. A public hearing will be held after a 14-day period to receive public feedback before the revisions are presented to the Board for final approval. - Motion made by: Mr. Thomas Hudson - Motion seconded by: Mrs. Ella S. Carter Voting results: Unanimously approved
8 Yes
Full roll call
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Adopts a resolution to keep Riley Elementary School open instead of closing it.
Official wordingFS-4 Resolution to Reopen Riley Elementary
From the minutesAs part of the 2008 – 2013 five year plan a decision was made to Phase Out Riley Elementary School. Since this time the board has made a decision to continue the use of this facility and reinstate the classroom inventory with the Georgia Department of Education. - Motion made by: Mr. Thomas Hudson - Motion seconded by: Mr. Jason E. Downey Voting results: Unanimously approved
8 Yes
Full roll call
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Adopts a resolution to keep Porter Elementary School open instead of closing it.
Official wordingFS-5 Resolution to Reopen Porter Elementary
From the minutesAs part of the 2008 – 2013 five year plan a decision was made to Phase Out Porter Elementary School. Since this time the board has made a decision to continue the use of this facility and reinstate the classroom inventory with the Georgia Department of Education. - Motion made by: Mr. Thomas Hudson - Motion seconded by: Dr. Thelma D. Dillard Voting results: Unanimously approved
8 Yes
Full roll call
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Adopts a resolution to phase out Burghard Elementary School and relocate it.
Official wordingFS-6 Resolution to Phase-Out Burghard Elementary
From the minutesAs part of the 2013 – 2018 five year plan a recommendation to phase out Burghard Elementary School is being made to increase state funding for New Elementary School construction. This school will be relocated to a new location as part of the long range facilities plan. Public hearings to allow local feedback to the board will be held prior to the official closing of this school. - Motion made by: Mr. Thomas Hudson - Motion seconded by: Dr. Wanda West Voting results: Unanimously approved
8 Yes
Full roll call
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Adopts a resolution to phase out King-Danforth Elementary School for a new school on that site.
Official wordingFS-7 Resolution to Phase-Out King-Danforth Elementary
From the minutesAs part of the 2013 – 2018 five year plan a decision was made to Phase Out King Danforth Elementary School. The King Danforth site has been selected for the location of future New Elementary #2. Public hearings to allow local feedback to the board will be held prior to the official closing of this school. - Motion made by: Mr. Thomas Hudson - Motion seconded by: Mr. Jason E. Downey Voting results: Unanimously approved
8 Yes
Full roll call
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Approves the district's 2014-2019 five-year facilities plan.
Official wordingFS-8 Five-Year Facility Plan Approval
From the minutesBoard members approved the proposed 2014-2019 Five-Year Local Facilities Plan for the Bibb County School District. The plan was submitted to the Georgia Department of Education (GaDOE) for preliminary review in February, and a Comprehensive Facilities Survey Team of external parties has also reviewed the plan. With the Board's approval, the plan will now be resubmitted to the GaDOE for final approval. - Motion made…
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Board members approved the proposed 2014-2019 Five-Year Local Facilities Plan for the Bibb County School District. The plan was submitted to the Georgia Department of Education (GaDOE) for preliminary review in February, and a Comprehensive Facilities Survey Team of external parties has also reviewed the plan. With the Board's approval, the plan will now be resubmitted to the GaDOE for final approval. - Motion made by: Mr. Thomas Hudson - Motion seconded by: Mr. Jason E. Downey Voting results: Unanimously approved8 Yes
Full roll call
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Submits a state site-approval application for the new Elementary School #2.
Official wordingFS-9 Site Approval for New Elementary #2
From the minutesBoard members authorized the District to submit an application to the Georgia Department of Education (GaDOE) for review and approval of the site for New Elementary School No. 2. - Motion made by: Mr. Thomas Hudson - Motion seconded by: Dr. Wanda West Voting results: Unanimously approved
8 Yes
Full roll call
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Hires SP Design as architect for the new Elementary School #2 on the King-Danforth site.
Official wordingFS-10 Architect Selection for New Elementary #2
From the minutesBoard members waived the bidding requirements set forth in Policy DJED and authorized Interim Superintendent Dr. E. Steven Smith to enter into a contract with SP Design as the architect for New Elementary School No. 2. This new school will replace Jones and King-Danforth Elementary Schools, and will be located on the King-Danforth site. It is projected to open in August 2015. - Motion made by: Mr. Thomas Hudson - Motion seconded by: Dr. Thelma D. Dillard Voting results: Unanimously approved
8 Yes
Full roll call
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SUPPORT SERVICES
Approves an agreement with the Westat Company to evaluate the district's Healthy Schools Program.
Official wordingSS-5 Internal Evaluation of the Healthy Schools Program – District Memorandum of Understanding
From the minutesBoard members approved a Memorandum of Understanding to allow the Westat Co., an independent research firm, to evaluate the District's implementation of the Healthy Schools Program and its effectiveness. - Motion made by: Mr. Thomas Hudson - Motion seconded by: Dr. Thelma D. Dillard Voting results: Unanimously approved
8 Yes
Full roll call
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POLICIES AND RULES
Updates the district’s personnel transfer policy.
Official wordingPR-1 Transfer Policy GBM
From the minutesThe Board approved District Policy GBM on Personnel Transfers after a second reading. Any changes to policies must be read twice by Board members before they may be approved. - Motion made by: Mr. Jason E. Downey - Motion seconded by: Dr. Wanda West Voting results: Unanimously approved
8 Yes
Full roll call
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PERSONNEL SERVICES
Votes to meet privately on matters state law lets boards close — like personnel, lawsuits, property, or safety. No final decisions are made behind closed doors.
Official wordingExecutive Session – Personnel Matters/Future Acquisition of Property/Pending Litigation
From the minutesMrs. Carter made a motion to enter Executive Session at 8:57 p.m. for discussion of personnel matter, future acquisition of property and pending litigation; seconded by Dr. Dillard and approved 8-0. Mr. Hudson made a motion to exit Executive Session at 9:05 p.m.; seconded by Dr. West and approved 8-0. No Action was taken.
No recorded vote.
Approves new hires and job transfers for both teaching and support staff.
Official wordingPS-1 Appointments and Transfers–Certified/Classified Personnel
From the minutes- Motion made by: Mr. Thomas Hudson - Motion seconded by: Mr. Jason E. Downey Voting results: Unanimously approved
8 Yes
Full roll call
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Approves a list of employees leaving the district — resignations, retirements, and terminations.
Official wordingPS-2 Separations from Employment
From the minutes- Motion made by: Mr. Thomas Hudson - Motion seconded by: Mr. Jason E. Downey Voting results: Unanimously approved
8 Yes
Full roll call
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New Business
Old Business
Superintendent Search Update
Official wordingOB-1 Superintendent Search Update
From the minutesMrs. Farmer stated that she is working on dates to meet regarding the Superintendent Search to review the applications.
No recorded vote.
Ends the meeting.
Official wordingAdjourn
From the minutesBoard Meeting adjourned at 9:06 p.m. - Motion made by: Mrs. Ella S. Carter - Motion seconded by: Mr. Thomas Hudson Voting results: Unanimously approved
8 Yes
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