Called Board Meeting
August 21, 2014
A special meeting called outside the regular schedule, usually for one time-sensitive or specific item.
Agenda items
8
With votes
4
Contested
2
Attendance
No recorded vote.
Voting Members
From the minutes- Dr. Thelma D. Dillard , Vice President - Mrs. Ella S. Carter , Board Member - Mr. Jason E. Downey , Board Member - Mrs. Lynn Farmer , Board Member - Mr. Thomas Hudson , Board Member - Dr. Wanda West , Board Member - Mr. Lester M. Miller , Treasurer
No recorded vote.
Non-Voting Members
From the minutes- Dr. Steve Smith , Interim Superintendent
No recorded vote.
Call to Order
Keeps the school property-tax (millage) rate at 17.945 mills, unchanged for a sixth straight year.
Official wordingFinal Adoption of the FY2015/CY-2014 Tax Levy
From the minutesMr. Collier presented the Fiscal Year (FY) 2015/Calendar Year (CY) 2014 Tax Levy, which proposed that the millage rate for the Bibb County School District remain at 17.9450 where it has been set the past five years. During the adoption of the FY 2015 budget, the Bibb County Board of Education announced its intention to retain the property tax levy for FY 2015 (CY 2014) at the same mill levy as Fiscal Years 2010, 201…
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Mr. Collier presented the Fiscal Year (FY) 2015/Calendar Year (CY) 2014 Tax Levy, which proposed that the millage rate for the Bibb County School District remain at 17.9450 where it has been set the past five years. During the adoption of the FY 2015 budget, the Bibb County Board of Education announced its intention to retain the property tax levy for FY 2015 (CY 2014) at the same mill levy as Fiscal Years 2010, 2011, 2012, 2013 and 2014. Therefore, 17.9450 is the millage rate included in the Current 2014 Tax Digest and 5 Year History of Levy, which was advertised in The Telegraph on Thursday, August 7, 2014. Ms. Farmer made a motion that the CY2014 Millage Rate for the Bibb County School District remain at 17.945, the same as the prior five years; seconded by Lester Miller and approved 6-1. Mr. Hudson voted no and Ms. Sipe was absent. - Motion made by: Mrs. Lynn Farmer - Motion seconded by: Mr. Lester M. MillerProposal to award a $167,480.54 kitchen-equipment contract for Heard Elementary School to Tri-Mark Strategic.
Official wordingHeard Elementary Kitchen Equipment Recommendation
From the minutesDr. Smith stated that this item had been tabled at the Board meeting on August 14, 2014 and that it would need a motion to be removed from the table. Mr. Downey made the motion to remove the Heard Elementary Kitchen Equipment Recommendation from the table and present it for discussion; seconded by Ms. Farmer and approved 7-0. Ms. Sipe was absent. On June 24, 2014 the School Nutrition Department extended an Invitatio…
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Dr. Smith stated that this item had been tabled at the Board meeting on August 14, 2014 and that it would need a motion to be removed from the table. Mr. Downey made the motion to remove the Heard Elementary Kitchen Equipment Recommendation from the table and present it for discussion; seconded by Ms. Farmer and approved 7-0. Ms. Sipe was absent. On June 24, 2014 the School Nutrition Department extended an Invitation for Bid for Kitchen Equipment for the ne Heard Elementary School. Bids were received fro 2 firms. The selection of the successful bidder was based on the lowest cost, and the ability of the vendor to meet specifications. The bid of Tri-Mark Strategic out of Albany, GA with a cost of $167,480.54 was recommended. Dr. Smith stated that it is in the best interest to approve the original recommendation that was made, because we are recommending the lowest bidder. Jason Daniel explained that if we were to go back out for bid, it would push us a month back in getting the equipment set up for school. Ms. Farmer made a motion to award the bid to Tri-Mark Strategic, Albany, GA.; seconded by Dr. West. Mr. Miller reiterated the desire to do business locally. Motion fails 2-5. Dr. West, Mr. Miller, Mr. Hudson, Ms. Carter and Mr. Downey voted no. Ms. Sipe was absent. Dr. Smith stated that this item would need to be placed back out for bid. Time is of the essence in securing the equipment if Heard is to continue on schedule. Mr. Miller made a motion to waive the 30 day bidding policy to 15 days; seconded by Mr. Hudson and approved 6-1. Dr. Dillard voted no. Ms. Sipe was absent. There was a great deal of discussion regarding accepting the lowest bid from vendors and doing business locally. The Board would like to know the procedures regarding Federal Regulations on spending obligations. - Motion made by: Mrs. Lynn Farmer - Motion seconded by: Dr. Wanda West2 Yes5 No
Full roll call
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No
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No
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No
Hires Andrews, Hammock & Powell Engineering for the central kitchen freezer design for $135,200.
Official wordingCentral Kitchen Freezer Design Services
From the minutesThe Central Kitchen Freezer on Riverside Drive has the capacity of approximately 250 pallets. Limited freezer space results in the necessity to decline deliveries due to lack of space. In addition, freezer carts must be stored in the freezer each afternoon and limits storage and efficiency. RFP 14-33 was advertised and proposals were received and reviewed resulting in a score for each firm. The results of the propos…
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The Central Kitchen Freezer on Riverside Drive has the capacity of approximately 250 pallets. Limited freezer space results in the necessity to decline deliveries due to lack of space. In addition, freezer carts must be stored in the freezer each afternoon and limits storage and efficiency. RFP 14-33 was advertised and proposals were received and reviewed resulting in a score for each firm. The results of the proposal review are in favor of Andrews, Hammock & Powell Engineering for the design services for this project. This is based on the review of the Capital Program Department, Maintenance Department and Nutrition Department. Total cost of these services will be $135,200. The total budget for the Central Kitchen Freezer Addition is $2,000,000 to be funded by SPLOST and Nutrition funds. SPLOST funds will be used for the capital improvement and nutrition funds will purchase the equipment for this project estimated to be about half for each funding source. A motion to approve Andrew, Hammock & Powel Engineering for the Central Kitchen Freezer Design Services was made by Mr. Downey; seconded by Mr. Miller and approved 7-0. - Motion made by: Mr. Jason E. Downey - Motion seconded by: Mr. Lester M. Miller Voting results: Unanimously approved7 Yes
Full roll call
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Ends the meeting.
Official wordingAdjourn
From the minutesDr. West and Dr. Dillard thanked Cleta Long and Jason Daniel for their patience and work in this process. A motion to adjourn was made by Ms. Farmer; seconded by Dr. West and approved 7-0. Adjourned 6:58 p.m. - Motion made by: Mrs. Lynn Farmer - Motion seconded by: Dr. Wanda West Voting results: Unanimously approved
7 Yes
Full roll call
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Yes
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Yes