Committee Meeting
July 18, 2024
A smaller group of board members that reviews items — like finance or policy — before the full board votes.
Agenda items
43
With votes
22
Contested
1
Attendance
No recorded vote.
Voting Members
From the minutes- Mr. James Freeman, President - Dr. Sundra Woodford, Vice President - Mr. Daryl Morton, Treasurer - Dr. Juawn Jackson, Board Member - Ms. Myrtice Johnson, Board Member - Mrs. Kristin Hanlon, Board Member - Dr. Lisa Garrett-Boyd, Board Member - Dr. Thelma Dillard, Board Member
No recorded vote.
Call to Order
Approves the meeting’s agenda — the list of items the board will take up.
Official wordingApprove Agenda
From the minutesThe agenda was approved. - Motion made by: Dr. Sundra Woodford - Motion seconded by: Ms. Myrtice Johnson Voting results: Unanimously approved
8 Yes
Full roll call
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
INSTRUCTIONAL SERVICES COMMITTEE
Presentation
School Consolidation
Official wordingIS-1 School Consolidation (PRESENTATION)
A presentation to the board. No vote is taken.
District documentsSchool Consolidation Presentation ↗
Approves buying Wonders reading practice books for K-5 students.
Official wordingIS-2 Purchase of Wonders Practice Books for Students in Grades K-5 (ACTION)
From the minutesThe Bibb County Board of Education authorized the Superintendent to approve the purchase of Wonders practice books for use during the 2024-2025 school year. - Motion made by: Mrs. Kristin Hanlon - Motion seconded by: Dr. Juawn Jackson Voting results: Unanimously approved
8 Yes
Full roll call
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Approves up to $150,776 for LETRS reading-instruction training for teachers.
Official wordingIS-3 Language Essentials for Teachers of Reading and Spelling (LETRS) Professional Development Volume 2 Professional Learning Course (ACTION)
From the minutesThe Bibb County Board of Education authorized the Superintendent to approve the purchase of LETRS professional development for use during the 2024-2025 school year in an amount not to exceed $150,776.00 from general funds. - Motion made by: Dr. Juawn Jackson - Motion seconded by: Ms. Myrtice Johnson Voting results: Unanimously approved
8 Yes
Full roll call
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Renews the district’s contract for Imagine Learning / Edgenuity online learning software.
Official wordingIS-4 Renewal of Imagine Learning - Edgenuity (ACTION)
From the minutesThe Bibb County Board of Education authorized and approved the renewal of the Imagine Learning - Edgenuity contract for the 2024-2025 school year in an amount not to exceed $746,632.50 from General Funds. - Motion made by: Ms. Myrtice Johnson - Motion seconded by: Mrs. Kristin Hanlon Voting results: Unanimously approved
8 Yes
Full roll call
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Renews the School City (Illuminate) student-assessment platform for 2024-25.
Official wordingIS-5 Renewal of School City Assessment Platform (ACTION)
From the minutesThe Bibb County Board of Education approved the renewal of School City (Illuminate Education, Inc.) and authorized a purchase order for the district’s formative assessment platform for the 2024-2025 school year in the amount not to exceed $186,164.88 from general funds. - Motion made by: Ms. Myrtice Johnson - Motion seconded by: Dr. Juawn Jackson Voting results: Unanimously approved
8 Yes
Full roll call
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Renews the contract with Kelly Education for substitute staffing, up to $5 million.
Official wordingIS-6 Kelly Services - Contract Extension (ACTION)
From the minutesThe Bibb County Board of Education approved the renewal of the contract with Kelly Education Services for the 2024 - 2025 school year at a cost not to exceed $5,000,000. - Motion made by: Mrs. Kristin Hanlon - Motion seconded by: Ms. Myrtice Johnson Voting results: Unanimously approved
8 Yes
Full roll call
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Approves a contract for an agency to supply certified (licensed) teachers.
Official wordingIS-7 Certified Teacher Staffing Services (ACTION)
From the minutesThe Bibb County Board of Education authorized the Superintendent to issue a Purchase Order to each vendor on an as-needed basis, not to exceed $1,000,000. - Motion made by: Ms. Myrtice Johnson - Motion seconded by: Mrs. Kristin Hanlon Voting results: Unanimously approved
8 Yes
Full roll call
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
District documentsAction Memo - Certified Staffing Services Signed ↗
Renews the Renaissance Suite reading and math software for about $1.42 million, plus $200,000 in Title funds.
Official wordingIS-8 Renewal of Renaissance Suite (ACTION)
From the minutesThe Bibb County Board of Education approved the renewal of the Renaissance Suite and authorized a purchase order for $1,423,748.37 of General Funds and $200,000 of Title funds. - Motion made by: Mr. Daryl Morton - Motion seconded by: Mrs. Kristin Hanlon Voting results: Unanimously approved
8 Yes
Full roll call
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
A $600,000 renewal of Communities In Schools student-support services — this committee vote failed 3-4.
Official wordingIS-9 Renewal of Communities in Schools of Central Georgia Services (ACTION)
From the minutesThe Bibb County Board of Education voted 3 to 4 to authorize the renewal of the contract with Communities In Schools of Central Georgia for $600,000, funded by $300,000 from General funds and $300,000 from Title funds. Although this item passed, it was sent to New Business on the Board meeting agenda so that a Powerpoint presentation could be made to provide additional information on this program. - Motion made by: Mr. Daryl Morton - Motion seconded by: Ms. Myrtice Johnson
5 Yes3 No
Voted No
Full roll call
Yes
No
Yes
No
Yes
No
Yes
Yes
District documentsFY25 Communities In Schools of Central Georgia Services Renewal Signed ↗ · FY25CI~1 ↗
Proposal to approve the Infinity Academy as a new charter school in the district.
Official wordingIS-10 Charter School Petition for the Infinity Academy (ACTION)
From the minutesDr. Sims withdrew his recommendation. He stated that after the state deadline was confirmed, the Board might need to attend a called meeting to discuss and vote on this item.
No recorded vote.
FISCAL/SUPPORT SERVICES COMMITTEE
Presentation
Monthly Financial Update
Official wordingFSS-1 Monthly Financial Update (PRESENTATION)
A presentation to the board. No vote is taken.
District documentsFSS-1 Monthly Financial Update - May 24 for July 2024 ↗
Approves up to $220,000 for routine legal services from Jones Cork, LLP.
Official wordingFSS-2 FY 2025 Attorney Fees (ACTION)
From the minutesThe Board of Education authorized the Superintendent to sign the attached Letter of Engagement dated July 18, 2024 with Jones Cork, LLP for non-extraordinary legal services and expenses of $220,000 and issue a FY 2025 purchase order for this amount. The Board of Education also authorized the Superintendent to issue a second blanket purchase order to Jones Cork, LLP in the amount of $500,000 to cover any extraordinar…
Read the full entry
The Board of Education authorized the Superintendent to sign the attached Letter of Engagement dated July 18, 2024 with Jones Cork, LLP for non-extraordinary legal services and expenses of $220,000 and issue a FY 2025 purchase order for this amount. The Board of Education also authorized the Superintendent to issue a second blanket purchase order to Jones Cork, LLP in the amount of $500,000 to cover any extraordinary legal services and expenses that may occur in FY 2025. In its entirety, the Board of Education authorized the Superintendent to issue purchase orders to Jones Cork, LLP for legal services and expenses for fiscal year 2025 for a combined total of $720,000 and to sign the Letter of Engagement. - Motion made by: Dr. Juawn Jackson - Motion seconded by: Dr. Sundra Woodford Voting results: Unanimously approved8 Yes
Full roll call
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Approves a produce contract with Bi-City Produce for school meals.
Official wordingFSS-3 Mason Produce Contract, DBA: Bi-City (ACTION)
From the minutesThe Bibb County Board of Education approved the agreement with Bi-City Produce based off IFB 24-041 and authorized the Superintendent to issue a purchase order for produce to Bi-City Produce in the amount of $495,817.00 for fiscal year 2024-2025. - Motion made by: Ms. Myrtice Johnson - Motion seconded by: Dr. Juawn Jackson Voting results: Unanimously approved
8 Yes
Full roll call
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
District documentsBiCity Produce_2024-2025 Signed ↗ · SY24-2~1 ↗ · 1-BIBB BID Packet SY 24-2506062024123456558 0001 ↗
Approves about $2.08 million for Sheridan Construction to build Phase 4 of the Harry Thompson athletic complex.
Official wordingFSS-4 Harry Thompson Complex Phase 4 - GMP (ACTION)
From the minutesThe Bibb County Board of Education authorized the Superintendent to issue a purchase order to Sheridan Construction in the amount of Two Million Seventy Five Thousand Seven Hundred and Sixty Seven Dollars ($2,075,676.00) for renovations to Thompson Complex Phase 4. - Motion made by: Dr. Sundra Woodford - Motion seconded by: Ms. Myrtice Johnson Voting results: Unanimously approved
8 Yes
Full roll call
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Raises the 2021 ESPLOST athletics budget from $15 million to $19.5 million for the Harry Thompson Complex and district projects.
Official wordingFSS-5 ESPLOST 2021 Budget Amendment #4 (ACTION)
From the minutesThe Board of Education approved the proposed ESPLOST 2021 Budget amendment for Athletics from $15,000,000 to $19,500,000 to provide for construction costs for the Harry Thompson Complex Phase 4 and district-wide field improvements to baseball and softball fields and reduction of the Fine Arts Center amount from $20,000,000 to $15,500,000. - Motion made by: Ms. Myrtice Johnson - Motion seconded by: Dr. Lisa Garrett-Boyd Voting results: Unanimously approved
8 Yes
Full roll call
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
District documentsAction Memo - ESPLOST Amendment #4 Signed ↗
Approves up to $342,741 for Axon safety and security equipment for campus police.
Official wordingFSS-6 Safety & Security Improvements – Campus Police (ACTION)
From the minutesThe Bibb County Board of Education authorized the issuance of a purchase order to Axon Enterprises, Inc., in an amount not to exceed $342,740.60 for safety & security improvements for Campus Police to include bodycams, tasers, training and licensing software. - Motion made by: Dr. Sundra Woodford - Motion seconded by: Ms. Myrtice Johnson Voting results: Unanimously approved
8 Yes
Full roll call
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Approves an intergovernmental agreement for the economic-development project nicknamed Project BESS.
Official wordingFSS-7 Intergovernmental Agreement – “Project BESS” (ACTION)
From the minutesThe Bibb County Board of Education approved the IGA – PROJECT BESS. - Motion made by: Mrs. Kristin Hanlon - Motion seconded by: Dr. Sundra Woodford Voting results: Unanimously approved
8 Yes
Full roll call
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
POLICIES AND RULES COMMITTEE
Second reading
Updates the district’s policy on sharing services with regional education agencies (RESAs).
Official wordingPR-1 Policy MDA, Shared Services/RESAs (ACTION - Second Reading)
From the minutesThe Bibb County Board of Education approved the revision of Policy MDA, Shared Services/RESAs. - Motion made by: Mr. Daryl Morton - Motion seconded by: Mrs. Kristin Hanlon Voting results: Unanimously approved
8 Yes
Full roll call
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
District documentsAction Memo - MDA- Shared Services-RESAs Signed ↗ · 06.06.24 Policy MDA - Shared Services-RESAs (With Tracked Changes Accepted) ↗ · 06.06.24 Regulation MDA-R(1) - Shared Services-RESAs (With Traked Changes Accepted) ↗
This policy at other meetingsFirst reading · June 20, 2024 → · Second reading · July 18, 2024 →
Second reading
Updates the district’s policy on extra-duty pay for certified staff.
Official wordingPR-2 Policy GBRE, Professional Personnel Extra Duty ACTION - Second Reading)
From the minutesThe Bibb County Board of Education approved the revision of Policy GBRE, Professional Personnel Extra Duty. - Motion made by: Dr. Lisa Garrett-Boyd - Motion seconded by: Mr. Daryl Morton Voting results: Unanimously approved
8 Yes
Full roll call
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
District documentsAction Memo - GBRE - Professional Personnel Extra Duty Signed ↗ · POLICY - GBRE - Professional Personnel Extra Duty (With Tracked Changes Accepted) ↗
This policy at other meetingsFirst reading · June 20, 2024 → · Second reading · July 18, 2024 →
Second reading
Updates the district’s policy on school board records.
Official wordingPR-3 Policy BE, School Board Records (ACTION - Second Reading)
From the minutesThe Bibb County Board of Education approved the revision of Policy BE, School Board Records. - Motion made by: Dr. Sundra Woodford - Motion seconded by: Mrs. Kristin Hanlon Voting results: Unanimously approved
8 Yes
Full roll call
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
District documentsAction Memo - BE - School Board Records Signed ↗ · 06.06.2024 - POLICY - BE - School Board Records (With Tracked Changes Accepted) ↗
This policy at other meetingsFirst reading · June 20, 2024 → · Second reading · July 18, 2024 →
First reading
Proposes revising the board-officers policy to clarify officer appointments, public-comment limits, and the vice-president's role.
Official wordingPR-4 Policy BBA, Board Officers (INFORMATION - First Reading)
First reading: the proposed change is put before the board and the public. The board votes on it at a later meeting, at its second reading.
District documents07.03.2024- INFORMATIONAL MEMO - BBA - Board Officers Signed ↗ · 07.03.2024 - POLICY - BBA - Board Officers (With Tracked Changes Accepted) ↗ · 07.03.2024 - POLICY - BBA - Board Officers (With Tracked Changes) ↗
This policy at other meetingsSecond reading · August 15, 2024 →
First reading
Proposes minor revisions to the board-procedures policy for consistency.
Official wordingPR-5 Policy BCB, Board Procedures (INFORMATION - First Reading)
First reading: the proposed change is put before the board and the public. The board votes on it at a later meeting, at its second reading.
District documents07.03.2024- INFORMATIONAL MEMO - BCB- Board Procedures Signed ↗ · 07.03.2024 - POLICY - BCB - Board Procedures (With Tracked Changes) ↗ · 07.03.2024 - POLICY - BCB - Board Procedures (With Tracked Changes Accepted) ↗
This policy at other meetingsSecond reading · August 15, 2024 →
First reading
Proposes revising the policy on electing board officers to clarify how a vacant office is filled internally.
Official wordingPR-6 Policy BBAA, Board Officer Method of Election (INFORMATION - First Reading)
First reading: the proposed change is put before the board and the public. The board votes on it at a later meeting, at its second reading.
District documents07.03.2024- INFORMATIONAL MEMO - BBAA - Board Officer Method of Election Signed ↗ · 070320~1 ↗ · 07.03.2024 - POLICY - BBAA - Board Officer Method of Election (With Tracked Changes) ↗
This policy at other meetingsSecond reading · August 15, 2024 →
PERSONNEL SERVICES COMMITTEE
Votes to meet privately on matters state law lets boards close — like personnel, lawsuits, property, or safety. No final decisions are made behind closed doors.
Official wordingExecutive Session – Personnel Matters/Future Acquisition of Property/Pending Litigation/School Safety/Cyber Security
From the minutesThe Board voted to enter into Executive Session at 5:45 p.m. Motion made by: Mr. Daryl Morton Motion seconded by: Dr. Sundra Woodford Voting: Unanimously Approved The Board voted to return from Executive Session at 6:36 p.m. Motion made by: Mr. Daryl Morton Motion seconded by: Dr. Sundra Woodford Voting: Unanimously Approved
8 Yes
Full roll call
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Approves the latest personnel moves for certified staff — teachers and other licensed employees (hires, transfers, and departures).
Official wordingPS-1 Certified Personnel Report (ACTION)
From the minutesA motion was entertained to approve PS-1. With a vote of 7 - 0 -1, this item was sent to New Business on the Board meeting agenda. - Motion made by: Mr. Daryl Morton - Motion seconded by: Dr. Sundra Woodford
7 Yes1 Abstained
Full roll call
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Abstain
District documentsPS1 BR 7.19.24 ↗
Approves the latest personnel moves for classified staff — non-teaching employees like aides, bus drivers, and custodians (hires, transfers, and departures).
Official wordingPS-2 Classified Personnel Report (ACTION)
From the minutesA motion was made to approved PS-2. - Motion made by: Mrs. Kristin Hanlon - Motion seconded by: Mr. Daryl Morton Voting results: Unanimously approved
8 Yes
Full roll call
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
District documentsPS2 BR 7.19.24 ↗
For information
Approves the latest personnel moves for classified staff — non-teaching employees like aides, bus drivers, and custodians (hires, transfers, and departures).
Official wordingPS-3 Classified Personnel Report (INFORMATION)
Shared with the board for information. No vote is taken.
District documentsPS3 BR 7.19.24 ↗
FOR INFORMATION
2016 and 2021 Capital Improvement Programs
Official wordingFI-1 2016 and 2021 Capital Improvement Programs
No recorded vote.
ESPLOST 2016 Reports
No recorded vote.
District documentsFI-1(a) 2016 ESPLOST- May 2024_July 2024 Board Meeting ↗
ESPLOST 2021 Reports
No recorded vote.
District documentsFI-1(b) 2021 ESPLOST May 2024_ July 2024 Board Meeting Updated ↗
Bonds of 2020 Report
No recorded vote.
District documentsFI-1(c) Bonds of May 2024 July 2024_ Board Meeting ↗
Debt Services Reports
No recorded vote.
District documentsFI-1(d) Debt Service Report May 2024_July 2024 Board Meeting ↗
Fl-2 Investments and Investment Income Report
No recorded vote.
District documents11 - FY24 - Investment Sheet - May ↗
Ends the meeting.
Official wordingAdjourn
From the minutesThe meeting was adjourned t 6:39 p.m. - Motion made by: Ms. Myrtice Johnson - Motion seconded by: Dr. Sundra Woodford Voting results: Unanimously approved
8 Yes
Full roll call
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes