Board Meeting
July 16, 2015
The board’s regular public meeting — where most policies, budgets, and personnel decisions get a formal vote.
Agenda items
30
With votes
12
Contested
1
Attendance
No recorded vote.
Voting Members
From the minutes- Dr. Thelma D. Dillard, President - Mr. Lester M. Miller, Vice President - Mrs. Ella S. Carter, Board Member - Mr. Jason E. Downey, Board Member - Mr. Thomas Hudson, Board Member - Mr. Daryl Morton, Board Member - Mrs. Susan K. Sipe, Board Member - Dr. Wanda West, Board Member
No recorded vote.
Non-Voting Members
From the minutes- Dr. Curtis Jones, Superintendent
No recorded vote.
Call to Order
The Pledge of Allegiance
From the minutesThe Pledge of Allegiance was led by Wilson Bridges, rising 5th grade student at Alexander II Elementary School.
No recorded vote.
Invocation
Approves the official record (minutes) of an earlier meeting.
Official wordingConfirmation of Minutes
From the minutesMr. Downey made a motion to approve the minutes of the Board Meeting on June 18, 2015; seconded by Dr. West and approved 8-0. - Motion made by: Mr. Jason E. Downey - Motion seconded by: Dr. Wanda West Voting results: Unanimously approved
8 Yes
Full roll call
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Report of the Superintendent
From the minutesFor the sixteenth consecutive year, the Bibb County School District has been awarded with the Certificate of Achievement for Excellence in Financial Reporting for its Comprehensive Annual Financial Report (CAFR) for the fiscal year that ended on June 30, 2015 from the Government Finance Officers Association of the United States and Canada. This award is the highest recognition in governmental accounting and financia…
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For the sixteenth consecutive year, the Bibb County School District has been awarded with the Certificate of Achievement for Excellence in Financial Reporting for its Comprehensive Annual Financial Report (CAFR) for the fiscal year that ended on June 30, 2015 from the Government Finance Officers Association of the United States and Canada. This award is the highest recognition in governmental accounting and financial reporting. In order to be recognized with the award, the CAFR must be rated "proficient" in all categories, as well as sixteen mandatory criteria within those cateogories. The District's CAFR was developed in order to build trust with the public, as it is a more detailed financial report than a standard annual report and includes specific data, analysis and an independent auditor's report.No recorded vote.
INVITATION TO VISITORS TO ADDRESS THE BOARD - Please limit your comments to three (3) minutes.
From the minutesMs. Marie Harris, President of the Concerned Citizens for Quality Education, addressed the Board concerning the current bullying policy. She asked that measures be put into place to be more supportive of bullying victims because many fear retaliation for reporting bullying incidences. Ms. Rhoda Batieste addressed the Board concerning the consolidation of schools and the transitioning of students to those consolidate…
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Ms. Marie Harris, President of the Concerned Citizens for Quality Education, addressed the Board concerning the current bullying policy. She asked that measures be put into place to be more supportive of bullying victims because many fear retaliation for reporting bullying incidences. Ms. Rhoda Batieste addressed the Board concerning the consolidation of schools and the transitioning of students to those consolidated schools. She asked the Board to consider putting measures in place to address student safety since many are concerned about combining two student populations. Ms. Batieste also addressed attitudes in the workplace and working towards having a more positive workplace for staff and administrators.No recorded vote.
Report of Standing Committees
No recorded vote.
INSTRUCTIONAL SERVICES
Renews the READ180 reading program with Houghton Mifflin Harcourt for up to $385,200.00.
Official wordingIS-7 READ180 Software Licenses Purchase
From the minutesDr. West made a motion to approve the continuation of professional learning services for the READ180 program with Houghton Mifflin Harcourt at an amount not to exceed $385,200 in Title I and Title II-A Funds; seconded by Mr. Hudson and approved 8-0. - Motion made by: Dr. Wanda West - Motion seconded by: Mr. Thomas Hudson Voting results: Unanimously approved
8 Yes
Full roll call
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Renews the LAUNCH! teacher-training services with the Institute for Performance Improvement for up to $595,000.00.
Official wordingIS-8 Launch! Contracted Services for Professional Learning
From the minutesDr. West made a motion to approve the continuation of the LAUNCH! professional learning services with the Institute for Performance Improvement at an amount no to exceed $595,000 in Title I Funds; seconded by Mr. Morton and approved 8-0. - Motion made by: Dr. Wanda West - Motion seconded by: Mr. Daryl Morton Voting results: Unanimously approved
8 Yes
Full roll call
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Approves an agreement with the Great Promise Partnership to give jobs to at-risk students 16 and older.
Official wordingIS-9 Great Promise Partnership Memorandum of Understanding
From the minutesDr. West made a motion to authorize the Superintendent to enter into a Memorandum of Understanding with the Greater Promise Partnership that will provide meaningful jobs for at-risk students, age 16 and above, during the school day; seconded by Mr. Hudson and approved 8-0. - Motion made by: Dr. Wanda West - Motion seconded by: Mr. Thomas Hudson Voting results: Unanimously approved
8 Yes
Full roll call
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Approves School City, Inc. as the district's student assessment platform for up to $183,518.00.
Official wordingIS-10 Purchase of Assessment Platform
From the minutesDr. West made a motion to approve the selection of School City, Inc. as the vendor for the Assessment Platform and authorize the District to enter into contract negotiations with School City for the formative plan assessment for the 2015-16 school year at an amount not to exceed $183,518.00; seconded by Mr. Downey and approved 8-0. - Motion made by: Dr. Wanda West - Motion seconded by: Mr. Jason E. Downey Voting results: Unanimously approved
8 Yes
Full roll call
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Approves Educational Learning Systems for the Flexible Learning Program math curriculum at up to $352 per student.
Official wordingIS-11 Math On-line Curriculum
From the minutesDr. West made a motion to approve the selection of Educational Learning Systems for the Flexible Learning Program math curriculum for the 2015-16 school year and to authorize the District to enter into contract negotiations for an amount not to exceed $352 per student with the final amount determined by the number of students selected to participate in the program; seconded by Mr. Downey and approved 8-0. - Motion m…
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Dr. West made a motion to approve the selection of Educational Learning Systems for the Flexible Learning Program math curriculum for the 2015-16 school year and to authorize the District to enter into contract negotiations for an amount not to exceed $352 per student with the final amount determined by the number of students selected to participate in the program; seconded by Mr. Downey and approved 8-0. - Motion made by: Dr. Wanda West - Motion seconded by: Mr. Jason E. Downey Voting results: Unanimously approved8 Yes
Full roll call
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
FISCAL/SUPPORT SERVICES
Leases the Jones Elementary School building to the Macon-Bibb Economic Opportunity Council for its Head Start program.
Official wordingFSS-2 Jones Elementary Facility Lease – Macon-Bibb Economic Opportunity Council, Inc. Head Start Program
From the minutesMr. Downey made a motion to authorize the Superintendent to enter into a lease agreement between the Bibb County School District and the Macon-Bibb Economic Opportunity Council, Inc. for the use of use the Jones Elementary School facility; seconded by Mr. Miller and approved 8-0. - Motion made by: Mr. Jason E. Downey - Motion seconded by: Mr. Lester M. Miller Voting results: Unanimously approved
8 Yes
Full roll call
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Awards the 2015-16 food bid to US Foods, ACC Distributors, Williams Institutional Foods, Coca-Cola, and Mayfield Dairies.
Official wordingFSS-3 Food Bid for SY16
From the minutesMr. Downey made a motion to approve the food bid for the following vendors and amounts as follows: US Foods - $4,950,000; ACC Distributors - $455,000; Williams Institutional Foods - $699,000; Coca-Cola - $18,750; and Mayfield Dairies - $1,150 to provide food products for the 2015-16 school year funded by School Nutrition funds; seconded by Mrs. Carter and approved 8-0. - Motion made by: Mr. Jason E. Downey - Motion seconded by: Mrs. Ella S. Carter Voting results: Unanimously approved
8 Yes
Full roll call
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
POLICIES AND RULES
Adopts board policies on money management, purchasing cards, staff training, weapons, bullying, child abuse, and suicide prevention.
Official wordingPR-1 Board Policies for Approval
From the minutesMr. Morton made a motion to approve the following policies: - Policy DFLA: Fiscal Management: Fund Management and Investment - Policy DJEAC: Purchasing or Credit Card Use - Policy GAD: Professional Development Opportunities - Policy JCDAE: Weapons - Policy JCDAG: Bullying - Policy JGI: Child Abuse or Neglect - Policy JGJA: Suicide Prevention Mr. Hudson seconded the motion and it was approved 8-0. - Motion made by: M…
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Mr. Morton made a motion to approve the following policies: - Policy DFLA: Fiscal Management: Fund Management and Investment - Policy DJEAC: Purchasing or Credit Card Use - Policy GAD: Professional Development Opportunities - Policy JCDAE: Weapons - Policy JCDAG: Bullying - Policy JGI: Child Abuse or Neglect - Policy JGJA: Suicide Prevention Mr. Hudson seconded the motion and it was approved 8-0. - Motion made by: Mr. Daryl Morton - Motion seconded by: Mr. Thomas Hudson Voting results: Unanimously approved8 Yes
Full roll call
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
PERSONNEL SERVICES
Votes to meet privately on matters state law lets boards close — like personnel, lawsuits, property, or safety. No final decisions are made behind closed doors.
Official wordingExecutive Session – Personnel Matters/Future Acquisition of Property/Pending Litigation
From the minutesThere was no Executive Session.
No recorded vote.
Approves new hires and job transfers for both teaching and support staff.
Official wordingPS-2 Appointments and Transfers–Certified/Classified Personnel
From the minutesMr. Hudson made a motion to approve the appointments and transfers of certified and classified personnel; seconded by Dr. West and approved 8-0. - Motion made by: Mr. Thomas Hudson - Motion seconded by: Dr. Wanda West Voting results: Unanimously approved
8 Yes
Full roll call
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Approves a list of employees leaving the district — resignations, retirements, and terminations.
Official wordingPS-3 Separations from Employment
From the minutesMr. Hudson made a motion to approve the separations from employment for certified and classified personnel; seconded by Dr. West and approved 8-0. - Motion made by: Mr. Thomas Hudson - Motion seconded by: Dr. Wanda West Voting results: Unanimously approved
8 Yes
Full roll call
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Approves appointments of district or school administrators.
Official wordingPS-4 Administrative Appointments
More than one motion was made on this item. The minutes record 3 votes, shown in order below. The roll call at the bottom is the last one.
From the minutes
- ###### 1\. District Intervention Coach Mr. Hudson made a motion to approve the Superintendent's recommendation of Betty Anderson as the District Intervention Coach; seconded by Mr. Miller and approved 8-0. - Motion made by: Mr. Thomas Hudson - Motion seconded by: Mr. Lester M. Miller Voting results: Unanimously approved8 Yes · 0 No
- ###### 2\. Social Studies Coordinator Mr. Hudson made a motion to approve the Superintendent's recommendation of Floyd Jolly as the Social Studies Coordinator; seconded by Dr. West and approved 8-0. - Motion made by: Mr. Thomas Hudson - Motion seconded by: Dr. Wanda West Voting results: Unanimously approved8 Yes · 0 No
- ###### 3\. Assistant Principal - Hartley ES Mr. Hudson made a motion to approve the recommendation of Terri Walker as the Assistant Principal of Hartley Elementary School; seconded by Mr. Morton and approved 7-1. Dr. Dillard voted no. - Motion made by: Mr. Thomas Hudson - Motion seconded by: Mr. Daryl Morton7 Yes · 1 No — No: Thelma D. Dillard
Old Business
Recommendation from Naming Committee for Riverside Drive Site (Hutchings Career/Annex)
Official wordingOB-1 Recommendation from Naming Committee for Riverside Drive Site (Hutchings Career/Annex)
From the minutesMrs. Carter, committee chair, reported that the committee was waiting to receive some information concerning the name of the college and career program from state and federal education officials before a recommendation could be made. She stated the committee would have a recommendation at the next Board meeting.
No recorded vote.
New Business
Adjourn