Board Meeting
November 20, 2014
The board’s regular public meeting — where most policies, budgets, and personnel decisions get a formal vote.
Attendance
No recorded vote.
Voting Members
- Mrs. Susan K. Sipe , Chair - Dr. Thelma D. Dillard , Vice President - Mrs. Ella S. Carter , Board Member - Mr. Jason E. Downey , Board Member - Mrs. Lynn Farmer , Board Member - Mr. Thomas Hudson , Board Member - Dr. Wanda West , Board Member - Mr. Lester M. Miller , Treasurer
No recorded vote.
Non-Voting Members
- Dr. Steve Smith , Interim Superintendent
No recorded vote.
The Pledge of Allegiance
The PledgeofAllegiancewas led by Caleb Garrett and Sophia Williams – 4th grade students at Williams Elementary School
No recorded vote.
Confirmation of Minutes
Approves the official record (minutes) of an earlier meeting.
Full roll call
Report of the Interim Superintendent
Carter Elementary School presentation by retired Maj. David Carter, former teacher and Mayor of Macon Parent Engagement Month Resolution, presented by Title I Family Engagement Team American Cancer Society presentation to Bibb County School District for 100% Participation in 201…
No recorded vote.
Other Remarks
No recorded vote.
INVITATION TO VISITORS TO ADDRESS THE BOARD - Please limit your comments to three (3) minutes.
Ms. Monica Jerry addressed the Board regarding her son being bullied at school. Mr. Judie spoke with her and will follow-up with the school.
No recorded vote.
Report of Standing Committees
No recorded vote.
GAPSS Report by Dr. Sam Taylor, Georgia Department of Education
Georgia Department of Education (GaDOE) regarding the Georgia Assessment of Performance of School Standards (GAPSS) Analysis for Bibb County Schools, Cohort 2. Schools included in this GAPSS Analysis report included Carter Elementary, Heritage Elementary, Ingram-Pye Elementary,…
No recorded vote.
IS-2 Gaining Early Awareness and Readiness for Undergraduate Programs (GEARUP) Partnership Grant Contracts
A motion to authorize the Interim Superintendent to sign the service contracts with the following community organizations was made by Ms. Farmer; seconded by Dr. Dillard and approved 8-0. Boys & Girls Club of Central Georgia Communities in Schools of Central Georgia Legacy Build…
Full roll call
FS-4 Welcome Center HVAC Contract Award
On October 16, 2014, the Board approved the proposed Invitation for Bids for the Welcome Center HVAC Replacement.RFP #15-11 was posted on October 16, 2014. The total budget for the Welcome Center HVAC Replacement is $300,000. The offer from Hamlin Air Conditioning at $228,571 is…
Full roll call
FS-5 New Elementary #3 – Construction Services Award
New Elementary School #3 will combine the current populations of Morgan and Barden Elementary Schools.Morgan Elementary School will be demolished and replaced with a state-of-the-art facility with a capacity of 750 FTE. According to Board Policy DJEAA, RFP Number 15-10 for the C…
Full roll call
FS-6 Central Kitchen Freezer Addition – Request to Advertise for Construction
The Board agreed to combine the Committee and Board meetings at this time. The engineering firm of Andrews Hammock and Powell has completed the freezer additions design for the Central Kitchen and the work is ready for bidding. The total budget for the Central Kitchen Freezer Ad…
Full roll call
FS-7 Digital Literacy Program at the Hutchings College and Career Academy
Mr. Downey made a motion to authorize the Interim Superintendent to enter into an agreement with Ricoh America for the lease purchase of a RICOH C901S PLUS Printer/Copier/Scanner and a Duplo Slitter/Cutter/Creaser, along with the Digital Literacy Program Certification for a comb…
Full roll call
FS-8 Addition of PlanMember Services as approved TSA (Tax Sheltered Annuity) Vendor
Beginning in January 2015, the Bibb County School District will authorize PlanMember as its fifth approved Tax Sheltered Annuity (TSA) vendor. A review of the District employee Tax Sheltered Annuity participation rate showed only 22 percent of employees are currently investing i…
No recorded vote.
FS-9 Award of Enterprise Resource Planning (ERP) Integrated Business System
The Districts Three-Year Technology Plan was presented to the board on June 13, 2014 and included the critical need to replace the current AS400 system with a more conventional and up-to-date Finance, Human Resources, and Asset Management system. An ERP/IBS Committee was formed…
Full roll call
SS-2 Surplus Property
In order to properly dispose of outdated technology within the district the board must declare outdated computers consisting of laptops, desktops and netbooks with Windows XP or lower and over 5-years old as surplus items. Ms. Farmer made a motion that the Board declare these de…
Full roll call
PR-1 Bibb County School District Policies Revised by GSBA
Mr. Miller has requested more time to review the policies and will meet with Mr. Howard to discuss some of his concerns. Mr. Downey made a motion to table Policies Revised by GSBA until they have been reviewed further; seconded by Dr. Dillard and approved 8-0. - Motion made by:…
Full roll call
Executive Session – Personnel Matters/Future Acquisition of Property/Pending Litigation
Votes to meet privately on matters state law lets boards close — like personnel, lawsuits, property, or safety. No final decisions are made behind closed doors.
No recorded vote.
PS-1 Appointments and Transfers–Certified/Classified Personnel
Approves new hires and job transfers for both teaching and support staff.
Full roll call
PS-2 Separations from Employment
Approves a list of employees leaving the district — resignations, retirements, and terminations.
Full roll call
PS-3 Coaching Recommendations for 2014-2015
Ms. Farmer made a motion to approved the Coaching Recommendations for 2014-15; seconded by Dr. Dillard and approved 8-0. - Motion made by: Mrs. Lynn Farmer - Motion seconded by: Dr. Thelma D. Dillard _Voting results:_ Unanimously approved - Yes: Mrs. Susan K. Sipe - Yes: Dr. The…
Full roll call
PS-4 Recommendation for Assistant Principal – Union
Dr. Dillard made a motion to approve Chasha Colbert for the position of Assistant Principal at Union Elementary School; seconded by Dr. West and approved 8-0. - Motion made by: Dr. Thelma D. Dillard - Motion seconded by: Dr. Wanda West _Voting results:_ Unanimously approved - Ye…
Full roll call
PS-5 Classification Appeal Process
The _BCSD Compensation, Classification and Job_ _Leveling Study Report_ was presented and approved during the board of education meeting on October 16, 2014.At the request of the Board, an appeal process was developed in an effort to support employees who would like to express c…
Full roll call
OB-1 School Naming Committees
Ms. Carter presented a report from the King-Danforth/Jones Elementary naming committee. They have some names together, however the Board has requested they come back with their selected name for the school. Mr. Miller presented a report from the Morgan Elementary School naming c…
No recorded vote.
OB-2 Recommendation to name the Media Center at Ballard-Hudson - Dr. R.J. Martin Media Center
Mr. Hudson made a motion to recommend that the Media Center at Ballard-Hudson be named the Dr. R.J. Martin Media Center; seconded by Dr. West and approved 8-0. - Motion made by: Mr. Thomas Hudson - Motion seconded by: Dr. Wanda West _Voting results:_ Unanimously approved - Yes:…
Full roll call
OB-3 Approval of Attorney List
Mr. Howard, Chief Legal Counsel, presented a recommended Attorney's List to the Board for approval. A motion was made by Dr. Dillard to table this action until next month; seconded by Dr. West and approved 8-0. - Motion made by: Dr. Thelma D. Dillard - Motion seconded by: Dr. Wa…
Full roll call
NB-1 Appointment of Nominating Committee for Election of Officers
Ms. Sipe appointed the following to be on the Nominating Committee: Ms. Carter as Chair Mr. Hudson, declined Ms. Farmer Mr. Downey Ms. Sipe recommended the committee assemble in December.
No recorded vote.