Called Board Meeting
February 5, 2015
A special meeting called outside the regular schedule, usually for one time-sensitive or specific item.
Agenda items
12
With votes
4
Contested
1
Attendance
No recorded vote.
Voting Members
From the minutes- Dr. Thelma D. Dillard , President - Mr. Lester M. Miller , Vice President - Mrs. Ella S. Carter, Board Member - Mr. Jason E. Downey, Board Member - Mr. Thomas Hudson, Board Member - Mr. Daryl Morton , Board Member - Mrs. Susan K. Sipe , Board Member - Dr. Wanda West, Board Member
No recorded vote.
Non-Voting Members
From the minutes- Dr. Kelley Castlin-Gacutan , Interim Superintendent
No recorded vote.
I. Call to Order
From the minutesDr. Dillard called the meeting to order at 6:00 p.m.
No recorded vote.
Revises sales-tax project budgets to fund a $19,225,000 budget for the new Veterans Elementary School.
Official wordingSPLOST Budget Revision Request
From the minutesIn April 2013, a SPLOST budget revision was approved that resulted in a $16.1 million budget for Heard Elementary, Dr. Martin Luther King, Jr. Elementary and Veterans Elementary. At the time of the revision, the site for Veterans Elementary had not been identified as the Morgan Elementary site and the budget did not take into consideration the existing site conditions that would have have an impact on the budget. Th…
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In April 2013, a SPLOST budget revision was approved that resulted in a $16.1 million budget for Heard Elementary, Dr. Martin Luther King, Jr. Elementary and Veterans Elementary. At the time of the revision, the site for Veterans Elementary had not been identified as the Morgan Elementary site and the budget did not take into consideration the existing site conditions that would have have an impact on the budget. The budget revision consists of reallocating funds within existing project budgets by eliminating the King-Danforth Elementary renovation project budget, reducing the MLK, Jr. budget by $600,000, and reducing the Riley renovation budget by $275,000. Adding these reallocated funds will result in a budget of $19,225,000 for Veterans Elementary. These adjustments will allow for a complete all inclusive design for Veterans Elementary School and address the existing site conditions while having minimal impact on other district SPLOST projects. Mr. Miller made a motion to approve the budget revision for Veterans Elementary; seconded by Mr. Downey and approved 8-0. - Motion made by: Mr. Lester M. Miller - Motion seconded by: Mr. Jason E. Downey Voting results: Unanimously approved8 Yes
Full roll call
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Buys furniture for the new Dr. Martin Luther King, Jr. Elementary School from Georgia Specialty for $265,592.03.
Official wordingAward - RFP #15-18 Furniture for ES #2 - Dr. Martin Luther King, Jr. Elementary
From the minutesMr. Miller made a motion to approve the contract with Georgia Specialty to provide furniture as specified in RFP #15-18 - Furniture for Elementary School #2/Dr. Martin Luther King, Jr. Elementary School in the amount of $265,592.03; seconded by Mr. Downey and approved 8-0. RFP #15-18 Furniture for Elementary School #2 (Dr. Martin Luther King, Jr. Elementary School) was released on December 17, 2014. After a mandator…
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Mr. Miller made a motion to approve the contract with Georgia Specialty to provide furniture as specified in RFP #15-18 - Furniture for Elementary School #2/Dr. Martin Luther King, Jr. Elementary School in the amount of $265,592.03; seconded by Mr. Downey and approved 8-0. RFP #15-18 Furniture for Elementary School #2 (Dr. Martin Luther King, Jr. Elementary School) was released on December 17, 2014. After a mandatory pre-bid conference, bids were received from five firms on January 27, 2015. The proposals were scored on quality, comfort, durability, flexibility, mobility, technology integration, fit with school aesthetics and price. - Motion made by: Mr. Lester M. Miller - Motion seconded by: Mr. Jason E. Downey Voting results: Unanimously approved8 Yes
Full roll call
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Extends to August 31, 2015 the closing date on the property sale to A.L. Miller Village, LP.
Official wordingAL Miller Village, LP, Amendment to Purchase
From the minutesMr. Miller made a motion to amend the purchase and sale agreement with A. L. Miller, LP to extend the closing date to August 31, 2015; seconded by Dr. West and approved 8-0. The original purchase and sale agreement was approved by the Board on May 15, 2014 with an original closing date of December 31, 2014 with an extension to June 30, 2015 if the December 31st date could not be met. - Motion made by: Mr. Lester M. Miller - Motion seconded by: Dr. Wanda West Voting results: Unanimously approved
8 Yes
Full roll call
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Votes to meet privately on matters state law lets boards close — like personnel, lawsuits, property, or safety. No final decisions are made behind closed doors.
Official wordingExecutive Session – Personnel Matters/Future Acquisition of Property/Pending Litigation
From the minutesMr. Downey made a motion to go into Executive Session for the purpose of Personnel Matters/Future Acquisition of Property/Pending Litigation at 6:10 p.m.; seconded by Mr. Miller and approved 8-0. Mr. Downey made a motion to come out of Executive Session; seconded by Mr. Miller and approved 8-0. No action was taken during Executive Session.
No recorded vote.
Authorizes a contract with Dr. Kelley Castlin-Gacutan to serve as interim superintendent.
Official wordingInterim Superintendent’s Contract
From the minutesMr. Downey made a motion to authorize the President of the Bibb County Board of Education to enter into a contract with Dr. Kelley Castlin-Gacutan as Interim Superintendent for the terms and amounts as stated via her atttorney; seconded by Mr. Miller and approved 7-1. Mr. Hudson voted no. - Motion made by: Mr. Jason E. Downey - Motion seconded by: Mr. Lester M. Miller
Old Business
Votes to meet privately on matters state law lets boards close — like personnel, lawsuits, property, or safety. No final decisions are made behind closed doors.
Official wordingExecutive Session - Personnel Matters/Future Acquisition of Property/Pending Litigation
From the minutesMr. Downey made a motion to go into Executive Session for the purpose of Personnel Matters/Future Acquisition of Property/Pending Litigation at 7:02 p.m; seconded by Mr. Morton and approved 8-0. Mrs. Sipe made a motion to come out of Executive Session; seconded by Mr. Morton and approved 7-0. Mrs. Carter was not present for the vote. No action was taken during Executive Session.
No recorded vote.
Adjourn