Board Retreat
February 23, 2018
An informal session to dig into issues and plan ahead. Usually no formal votes are taken.
Agenda items
23
With votes
0
Contested
0
Attendance
No recorded vote.
Voting Members
From the minutes- Mr. Lester Miller, President - Dr. Thelma Dillard, Vice President - Mr. Daryl Morton, Board Member - Mrs. Ella Carter, Board Member - Mr. Robert Easter, Board Member - Mrs. Susan Sipe, Board Member - Dr. Wanda West, Board Member - Dr. Sundra Woodford, Board Member
No recorded vote.
Non-Voting Members
From the minutes- Dr. Curtis Jones, Superintendent
No recorded vote.
Friday, February 23, 2018 - 2:00 PM
No recorded vote.
Call to Order and Welcome
From the minutesMr. Miller called the retreat to order at 2:02 p.m.
No recorded vote.
AdvancED Report - 2:05 PM
From the minutesDr. Lori Rodgers, Assistant Superintendent of District Effectiveness and Federal Programs, presented the final report from the AdvancED Engagement Review Team visit in October 2017. The District earned Accreditation from AdvancED with an overall Index of Education Quality Score of 342.79 on a scale of 100 to 400.
No recorded vote.
Whole Board Governance Training - 2:15 PM
From the minutesMs. Penny Smith, Leadership Coordinator at Middle Georgia RESA, conducted the Whole Board Governance Training session. The topic of the training was "Improving Communications."
No recorded vote.
BREAK - 5:15 PM (10 Minutes)
No recorded vote.
Code of Ethics & Policy Review - 5:25 PM
From the minutesMr. Randy Howard, Chief Legal Counsel, conducted the annual review of the Code of Ethics and Conflict of Interest policies as required by the Georgia State Board of education for local governance teams. Mr. Howard facilitated discussion with Board members concerning proposed revisions to Policy BCBI - Public Participation in Board Meetings, and the content of New Policy BCBK - Executive Session with ts accompanying…
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Mr. Randy Howard, Chief Legal Counsel, conducted the annual review of the Code of Ethics and Conflict of Interest policies as required by the Georgia State Board of education for local governance teams. Mr. Howard facilitated discussion with Board members concerning proposed revisions to Policy BCBI - Public Participation in Board Meetings, and the content of New Policy BCBK - Executive Session with ts accompanying regulation for absentee participation. Additional revisions to both policies will be made using the feedback given by Board members. Both policies with will be presented at the March Committee/Board meeting for action.No recorded vote.
Dinner Break - 6:15 PM
No recorded vote.
GSBA Board Recognition Program Updates - 6:45 PM
From the minutesMs. Terese McGee, Board Clerk, gave a presentation on the revised GSBA Board Recognition Program and the current Board progress in fulfilling the criteria for the achieving Distinguished Board status for 2017-18.&
No recorded vote.
Quarterly School Visits - 6:55 PM
From the minutesBoard members and Dr. Jones discussed potential visits to allow Board members to gain additional knowledge on current District programs, initiatives, and projects. Board members decided that they would like to tour the three turnaround schools before the end of the school year and the Middle Georgia Community Food Bank over the summer.
No recorded vote.
Board Goals - 7:10 PM
From the minutesDr. Jones reviewed the District Report Card and individual school report cards developed by the Governor's Office of Student Achievement. Additionally, Dr. Jones shared sample board goals from the National School Boards Association that would be used in an activity the next day to develop Board goals and show how policy drives the work of the District.
No recorded vote.
Recess
Saturday, February 24, 2018
From the minutesMr. Miller reconvened the retreat at 8:32 a.m. on Saturday, February 24, 2018.
No recorded vote.
Senior Tax Exemption - 8:30 AM
From the minutesMr. Wade McCord, Macon-Bibb County Tax Commissioner, presented information to Board on the potential impact changes in school homestead exemptions could have on its property tax revenue and gave examples of the exemption options available for consideration by the Board. Mr. Ron Collier, Chief Financial Officer, gave a District financial outlook for Fiscal Year 2019 in anticipation of the upcoming budget process.
No recorded vote.
Construction/Procurement Update - 9:30 AM
From the minutesMr. Jason Daniel, Executive Director of Capital Programs, gave on update on the various construction projects under the current ESPLOST program. Mr. Daniel and Dr. Jones also presented a proposal for the use ESPLOST funds for the purchase of the Ed DeFore Sports Complex. Ms. Elaine Wilson, Director of Procurement, presented information on its current project. The District is working with Mr. Gregory Morgan of Cohen…
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Mr. Jason Daniel, Executive Director of Capital Programs, gave on update on the various construction projects under the current ESPLOST program. Mr. Daniel and Dr. Jones also presented a proposal for the use ESPLOST funds for the purchase of the Ed DeFore Sports Complex. Ms. Elaine Wilson, Director of Procurement, presented information on its current project. The District is working with Mr. Gregory Morgan of Cohen Pollock Merlin & Small, P.C. for an external review of its current procurement processes. A presentation will be made at a later date once the review is complete and the District has received Mr. Morgan's recommendations.No recorded vote.
Facilitron - 10:00 AM
From the minutesMr. Keith Simmons, Chief of Staff, demonstrated the District's new online platform, Facilitron. This program allows internal and external stakeholders to reserve facilities and meeting spaces across the District.
No recorded vote.
Discipline Update - 10:30 AM
From the minutesMr. Jamie Cassady, Assistant Superintendent for Student Affairs, shared current discipline data for the District and comparisons from previous school years.
No recorded vote.
BREAK - 10:45 AM (10 Minutes)
No recorded vote.
Fair Dismissal Hearings - 10:55 AM
From the minutesMr. Randy Howard, Chief Legal Counsel, and Ms. Paige Busbee, Assistant Superintendent for Human Resources, solicited feedback from Board members concerning its participation in fair dismissal hearings. Board members expressed that they would participate in the fair dismissal hearings moving forward.
No recorded vote.
Exercise: Board Policies at Work - 11:15 AM
From the minutesBoard members and Senior Cabinet members participated in an exercise to develop Board goals and demonstrate how Board policies are implemented through the work in the District's Strategic Plan.
No recorded vote.
Adjourn