Board Meeting
July 17, 2014
The board’s regular public meeting — where most policies, budgets, and personnel decisions get a formal vote.
Agenda items
38
With votes
15
Contested
1
Attendance
No recorded vote.
Voting Members
From the minutes- Mrs. Susan K. Sipe , Chair - Dr. Thelma D. Dillard , Vice President - Mrs. Ella S. Carter , Board Member - Mr. Jason E. Downey , Board Member - Mrs. Lynn Farmer , Board Member - Mr. Thomas Hudson , Board Member - Dr. Wanda West , Board Member - Mr. Lester M. Miller , Treasurer
No recorded vote.
Non-Voting Members
From the minutes- Dr. Steve Smith , Interim Superintendent
No recorded vote.
Call to Order
The Pledge of Allegiance will be led by Bailey Smith, a rising 9th grade student at Howard High School
From the minutesThe Pledge of Allegiance was led by Bailey Smith, 9th grade student at Howard High School.
No recorded vote.
Invocation
Approves the official record (minutes) of an earlier meeting.
Official wordingConfirmation of Minutes
From the minutesA motion for confirmation of the Minutes was made by Dr. Dillard; seconded by Ms. Farmer. Dr. West would like for future Minutes to reflect when a Board member is absent so it does not appear a NO vote. - Motion made by: Dr. Thelma D. Dillard - Motion seconded by: Mrs. Lynn Farmer Voting results: Unanimously approved
8 Yes
Full roll call
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June 19, 2014 – Public Hearing
No recorded vote.
June 19, 2014 - Board Meeting Minutes
No recorded vote.
Report of the Interim Superintendent
From the minutesDr. Cassandra Washington, Director of Career Technical Education was named CTAE Administrator of the Year. David Gowan was the recipient of the American Red Cross HERO Award. Hometown Heroes are those who have had an extraordinary impact on the community or have demonstrated the values of courage, character, humanity or person initiative. .
No recorded vote.
OTHER REMARKS
INVITATION TO VISITORS TO ADDRESS THE BOARD - Please limit your comments to three (3) minutes.
From the minutesMs. Jane Duncan addressed the Board regarding an issue with her child. Dr. Corkery will follow-up with Ms. Duncan.
No recorded vote.
Report of Standing Committees
No recorded vote.
INSTRUCTIONAL SERVICES
Approves an agreement with Georgia Appleseed for about $22,000 to support positive-behavior programs.
Official wordingIS-3 Georgia Appleseed Memorandum of Agreement
From the minutesGeorgia Appleseed, Inc., a Georgia nonprofit corporation d/b/a/ Georgia Appleseed Center for Law & Justice ("Georgia Appleseed") desires to work collaboratively with BCSD in the implementation of the PBIS Pilot Project. Through the Georgia Appleseed, Inc. the District will receive approximately $22,000 to assist with the Positive Behavior Intervention Support (PBIS) implementation. A motion to approved was made by M…
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Georgia Appleseed, Inc., a Georgia nonprofit corporation d/b/a/ Georgia Appleseed Center for Law & Justice ("Georgia Appleseed") desires to work collaboratively with BCSD in the implementation of the PBIS Pilot Project. Through the Georgia Appleseed, Inc. the District will receive approximately $22,000 to assist with the Positive Behavior Intervention Support (PBIS) implementation. A motion to approved was made by Ms. Farmer; seconded by Ms. Carter and approved 8-0. - Motion made by: Mrs. Lynn Farmer - Motion seconded by: Mrs. Ella S. Carter Voting results: Unanimously approved8 Yes
Full roll call
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Amends Macon Charter Academy's contract to start in 2015 and end in 2020.
Official wordingIS-4 Macon Charter Academy Amendment
From the minutesThe Macon Charter Academy's local Board has requested a Contract Amendment to provide the basis and record for MCA’s request for changes to the original Charter Contract. Macon Charter Academy has requested a change to the start date as stated in the Charter Contract from July 1, 2014 to July 1, 2015 and the end date from June 30, 2019 to June 30, 2020. A motion was made by Ms. Farmer; seconded by Mr. Hudson and app…
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The Macon Charter Academy's local Board has requested a Contract Amendment to provide the basis and record for MCA’s request for changes to the original Charter Contract. Macon Charter Academy has requested a change to the start date as stated in the Charter Contract from July 1, 2014 to July 1, 2015 and the end date from June 30, 2019 to June 30, 2020. A motion was made by Ms. Farmer; seconded by Mr. Hudson and approved 8-0. - Motion made by: Mrs. Lynn Farmer - Motion seconded by: Mr. Thomas Hudson Voting results: Unanimously approved8 Yes
Full roll call
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FISCAL SERVICES
Applies for $6,137,856 in state construction funds for the new Elementary School #2.
Official wordingFS-3 Capital Outlay Application New Elementary #2
From the minutesThe State Capital Outlay Application for the New Elementary #2 is eligible for $6,137,856 in state funds provided the governor approves the 2015 budget that funds the state capital outlay program. A motion for approval was made by Mr. Miller; seconded by Ms. Carter and approved 8-0. - Motion made by: Mr. Lester M. Miller - Motion seconded by: Mrs. Ella S. Carter Voting results: Unanimously approved
8 Yes
Full roll call
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Hires Chris R. Sheridan & Co. to build the new Elementary School #2.
Official wordingFS-4 Construction Company Recommendation For New Elementary #2
From the minutesNew Elementary #2 is scheduled to be built during the 2014-2015 school year and to open August 2015. In order to meet the schedule, the contract for construction must be awarded as soon as possible. Based on the review of the committee, Chris R. Sheridan & Co offered the most advantageous proposal clearly showing their company was capable of meeting the very aggressive schedule and providing a high quality elementar…
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New Elementary #2 is scheduled to be built during the 2014-2015 school year and to open August 2015. In order to meet the schedule, the contract for construction must be awarded as soon as possible. Based on the review of the committee, Chris R. Sheridan & Co offered the most advantageous proposal clearly showing their company was capable of meeting the very aggressive schedule and providing a high quality elementary school. A motion to enter into contract with Chris R. Sheridan & Co. was made by Mr. Miller; seconded by Mr. Downey and approved 8-0. - Motion made by: Mr. Lester M. Miller - Motion seconded by: Mr. Jason E. Downey Voting results: Unanimously approved8 Yes
Full roll call
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Advertises for architect bids for the new Elementary School #3, replacing Morgan and Barden.
Official wordingFS-5 Architectural Services for New Elementary School #3
From the minutesNew Elementary School #3 will combine the current populations of Morgan and Barden Elementary Schools. The Morgan facility will be demolished and replaced with a state-of-the-art facility with the capacity of 750 FTE. The new facility is projected to open August 2016. A motion to post the Request for Proposal #15-1 for Architectural Services was made by Mr. Miller; seconded by Dr. Dillard and approved 8-0. - Motion…
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New Elementary School #3 will combine the current populations of Morgan and Barden Elementary Schools. The Morgan facility will be demolished and replaced with a state-of-the-art facility with the capacity of 750 FTE. The new facility is projected to open August 2016. A motion to post the Request for Proposal #15-1 for Architectural Services was made by Mr. Miller; seconded by Dr. Dillard and approved 8-0. - Motion made by: Mr. Lester M. Miller - Motion seconded by: Dr. Thelma D. Dillard Voting results: Unanimously approved8 Yes
Full roll call
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Renews the school nursing agreement with the Medical Center of Central Georgia for up to $464,476.84.
Official wordingFS-6 Schoolhouse Health Agreement with the Medical Center of Central Georgia
From the minutesIn 1994, the School District, in partnership with the Medical Center of Central Georgia, began providing nursing services in our schools. Since 2000, funding for the program has been primarily provided by the state through H.B.1187. Due to the alignment of the contract days for the nursing staff to the 190 day contracts of the teaching staff, the contract amount proposed for the upcoming school year has been increas…
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In 1994, the School District, in partnership with the Medical Center of Central Georgia, began providing nursing services in our schools. Since 2000, funding for the program has been primarily provided by the state through H.B.1187. Due to the alignment of the contract days for the nursing staff to the 190 day contracts of the teaching staff, the contract amount proposed for the upcoming school year has been increased from $445,820.94 to $464,476.84. This increase in contract days will allow for additional disease management, enhanced parent education, updated first responder guidelines, disaster preparedness drills, and additional training and workshops for the nursing, teaching and support staffs in each of the schools. Our agreement with the Medical Center needs to be renewed to reflect the new "do not exceed" amount and an extension of the term of the contract through the end of the upcoming fiscal year. Approval is also being requested to transfer $17,492 from contingency to cover this contract as the final adopted budget for FY2015 only included $446,985 for nursing services. If approved, this transaction will be in included in the initial FY2015 Superintendent’s Recommended Budget Amendment. A motion to approve the Schoolhouse Health Agreement with the Medical Center of Central Georgia was made by Mr. Miller; seconded by Dr. West and approved 8-0. - Motion made by: Mr. Lester M. Miller - Motion seconded by: Dr. Wanda West Voting results: Unanimously approved8 Yes
Full roll call
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Medical Flexible Spending Account (FSA) Rollover
Official wordingFS-7 Medical Flexible Spending Account (FSA) Rollover
From the minutesMr. Collier presented that in November 2013, the US Department of Health & Human Services, in conjunction with the IRS, passed a bill to allow employers to choose to amend their 125 Plan Document to modify the "Use it or Lose it" rule. Any funds left in an employee’s flexible spending account at the end of the Plan Year’s run-out period would be "lost." The forfeitures remained in the FSA account to forward fund the…
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Mr. Collier presented that in November 2013, the US Department of Health & Human Services, in conjunction with the IRS, passed a bill to allow employers to choose to amend their 125 Plan Document to modify the "Use it or Lose it" rule. Any funds left in an employee’s flexible spending account at the end of the Plan Year’s run-out period would be "lost." The forfeitures remained in the FSA account to forward fund the account annually. Information is provided by the district’s benefits broker, Houze & Associates, regarding this change. Under the new rule, employers have the ability to allow employees to "rollover" up to $500 of unused Medical FSA elections to the following plan year. The district has elected to incorporate this Rollover Feature to the Medical Flexible Spending Account in an amount up to $500 annually effective for the 2014 Plan Year. This was an information item.No recorded vote.
Adds $300,000 to the Welcome Center project budget to replace its heating and cooling units.
Official wordingFS-8 Budget Adjustment – Welcome Center/Annex Project
From the minutesIn preparation for the replacement of the roof some issues were discovered with the roof mounted HVAC units for the building. As part of the roof project these units would have to be removed and reinstalled to accommodate the new roof. This is due to the current units not properly fitting the roof adapters and not mounted high enough to allow for adequate roof insulation. Given the age and condition of these units i…
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In preparation for the replacement of the roof some issues were discovered with the roof mounted HVAC units for the building. As part of the roof project these units would have to be removed and reinstalled to accommodate the new roof. This is due to the current units not properly fitting the roof adapters and not mounted high enough to allow for adequate roof insulation. Given the age and condition of these units it is not recommended that these units be reinstalled once removed. Replacement of these units is recommended as part of this project. The estimated budget to replace these units is $300,000. These funds are available in the SPLOST general contingency. The general contingency balance is currently $3,048,786. A motion to increase the budget $300,000 to allow for HVAC replacement was made by Mr. Miller; seconded by Ms. Farmer and approved 8-0. - Motion made by: Mr. Lester M. Miller - Motion seconded by: Mrs. Lynn Farmer Voting results: Unanimously approved8 Yes
Full roll call
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SUPPORT SERVICES
Awards the 2014-15 food bid to ACC Distributors, US Foods, Sysco, Coca-Cola, and Williams Foods.
Official wordingSS-2 Award of Food Bid for SY14-15
From the minutesThe School Nutrition Department extended an “Invitation for Bid” (IFB) for food items for the 2014-15 school year.The invitations were sent to 15 companies.Bids were received from 5 companies. A motion to approve the ACC Distributors for $186,254.70; to US Foods for $2,744,172.42; to Sysco for $504,115.51; to Atlanta Coca-Cola Bottling for $22,852.74; and to Williams Foods for $348,730.11 was made by Mr. Downey; sec…
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The School Nutrition Department extended an “Invitation for Bid” (IFB) for food items for the 2014-15 school year.The invitations were sent to 15 companies.Bids were received from 5 companies. A motion to approve the ACC Distributors for $186,254.70; to US Foods for $2,744,172.42; to Sysco for $504,115.51; to Atlanta Coca-Cola Bottling for $22,852.74; and to Williams Foods for $348,730.11 was made by Mr. Downey; seconded by Mr. Hudson and approved 8-0. - Motion made by: Mr. Jason E. Downey - Motion seconded by: Mr. Thomas Hudson Voting results: Unanimously approved8 Yes
Full roll call
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Approves the district's auto, property, liability, and boiler insurance coverage for 2014-2015.
Official wordingSS-3 Auto/Property/Boiler & Machinery/General Liability Insurance
From the minutesBB&T Insurance Services is the local insurance agency of record for the four insurance coverages. The auto liability, property and general liability insurance coverages in this insurance package are provided by Catlin Indemnity Company (WRM America). These three insurance coverages are bundled together as one insurance package to reduce the insurance premiums. The boiler and machinery insurance coverage is provided…
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BB&T Insurance Services is the local insurance agency of record for the four insurance coverages. The auto liability, property and general liability insurance coverages in this insurance package are provided by Catlin Indemnity Company (WRM America). These three insurance coverages are bundled together as one insurance package to reduce the insurance premiums. The boiler and machinery insurance coverage is provided Travelers Property Casualty Insurance Company. A motion was made by Mr. Downey to approve the invoices to provide the insurance coverages for the District for the period of July 1, 2014 through July 1, 2015; seconded by Ms. Carter and approved 8-0, - Motion made by: Mr. Jason E. Downey - Motion seconded by: Mrs. Ella S. Carter Voting results: Unanimously approved8 Yes
Full roll call
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POLICIES AND RULES
Adopts the student code of conduct outlining behavior expectations on school property, buses, and at district events.
Official wordingPR-1 Code of Conduct
From the minutesThe BCSD’s Student Code of Conduct has been developed toprovide students and others with an outline of how the BCSD anticipates each student will conduct him or herself while on any BCSD property, while school is in session or not, at school bus stops and on school buses, and at BCSD sponsored events (on or off BCSD property). It is intended to inform students of expectations for behavior that will result in a schoo…
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The BCSD’s Student Code of Conduct has been developed toprovide students and others with an outline of how the BCSD anticipates each student will conduct him or herself while on any BCSD property, while school is in session or not, at school bus stops and on school buses, and at BCSD sponsored events (on or off BCSD property). It is intended to inform students of expectations for behavior that will result in a school atmosphere that promotes excellence in teaching and learning. A motion to approve the Code of Conduct was made by Mr. Hudson; seconded by Ms. Carter and approved 7-1. Mr. Miller voted no. - Motion made by: Mr. Thomas Hudson - Motion seconded by: Mrs. Ella S. CarterAdministrative Rule IHA-R Grading
Official wordingPR-2 Administrative Rule IHA-R Grading
From the minutesThis item did not require action on behalf of the Board.
No recorded vote.
PERSONNEL SERVICES
Votes to meet privately on matters state law lets boards close — like personnel, lawsuits, property, or safety. No final decisions are made behind closed doors.
Official wordingExecutive Session – Personnel Matters/Future Acquisition of Property/Pending Litigation
From the minutesA motion for Executive Session at 7:23 p.m. was made by Mr. Downey; seconded by Dr. West and approved 8-0. A motion to come out of Executive Session at 7:53 p.m. was made by Dr. West; seconded by Dr. Dillard and approved 6-0. Mr. Hudson and Ms. Carter were not in the room. No action was taken in Executive Session.
No recorded vote.
Approves new hires and job transfers for both teaching and support staff.
Official wordingPS-1 Appointments and Transfers–Certified/Classified Personnel
From the minutesA motion to approve the Appointments and Transfers was made by Dr. Dillard; seconded by Ms. Carter and approved 7-0. Mr. Hudson was not in the room for the vote. - Motion made by: Dr. Thelma D. Dillard - Motion seconded by: Mrs. Ella S. Carter - Vote Not Recorded: Mr. Thomas Hudson - Yes: Dr. Wanda West - Yes: Mr. Lester M. Miller
7 Yes
Full roll call
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Approves a list of employees leaving the district — resignations, retirements, and terminations.
Official wordingPS-2 Separations from Employment
From the minutesA motion to approve Separations from Employment was made by Ms. Carter; seconded by Dr. Dillard and approved 7-0. Mr. Hudson was not in the room for the vote. - Motion made by: Mrs. Ella S. Carter - Motion seconded by: Dr. Thelma D. Dillard - Vote Not Recorded: Mr. Thomas Hudson - Yes: Dr. Wanda West - Yes: Mr. Lester M. Miller
7 Yes
Full roll call
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Approves appointments of district or school administrators.
Official wordingPS-3 Administrative Appointments
From the minutesA motion to approve the appointments of Tawanya Wilson as Assistant Principal of Bernd Elementary School, and Ericka Wright as Assistant Principal of Miller Magnet Middle School was made by Mr. Miller; seconded by Dr. West and approved 7-0. Mr. Hudson was not in room for the vote. - Motion made by: Mr. Lester M. Miller - Motion seconded by: Dr. Wanda West - Vote Not Recorded: Mr. Thomas Hudson - Yes: Dr. Wanda West - Yes: Mr. Lester M. Miller
7 Yes
Full roll call
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New Business
Waives policy so the school-naming committees can report at the September meeting.
Official wordingOld Business
From the minutesAt the last Board meeting, three (3) committees were set up regarding naming the schools. According to policy, the committee should meet prior to the August Board meeting, however not all of our School Councils are set up and two (2) of the committee members should be named from the School Councils. Ms. Sipe requested a vote to override the policy to allow us to come back at the September Board Meeting with a recomm…
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At the last Board meeting, three (3) committees were set up regarding naming the schools. According to policy, the committee should meet prior to the August Board meeting, however not all of our School Councils are set up and two (2) of the committee members should be named from the School Councils. Ms. Sipe requested a vote to override the policy to allow us to come back at the September Board Meeting with a recommendation from the three (3) committees. A motion was made by Dr. West; seconded by Mr. Miller and approved 8-0. - Motion made by: Dr. Wanda West - Motion seconded by: Mr. Lester M. Miller Voting results: Unanimously approved8 Yes
Full roll call
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Superintendent Search Update
From the minutesMs. Farmer reported that GSBA has received 14 applications with the closing date of July 31, 2014. GSBA reported that they do expect additional applicants to apply. Dr. West would like to move forward with AdvancED report.
No recorded vote.
ADJOURN