Committee Meeting
October 17, 2013
A smaller group of board members that reviews items — like finance or policy — before the full board votes.
Attendance
No recorded vote.
Voting Members
- Dr. Wanda West, President - Mrs. Susan K Sipe, Vice President - Mrs. Ella S. Carter, Board Member - Mrs. Lynn Farmer, Board Member - Mr. Thomas Hudson, Board Member - Mr. Lester M. Miller, Board Member - Dr. Thelma D. Dillard, Treasurer
No recorded vote.
IS-1 Organizational Chart (INFORMATION)
**Board viewed as informational:** **Organizational Chart Updated for 2013-2014 School Year** Interim Superintendent Dr. E. Steven Smith presented Board members with an updated Organizational Chart for the 2013-2014 school year.
No recorded vote.
IS-2 GA Virtual School (INFORMATION)
**Board viewed at informational:** **Georgia Virtual School Provides Students with Alternate Educational Experience** The District’s Executive Director of Technology Services, Dr. Mike Hall, addressed a previous request by Board members to learn more about the Georgia Virtual Sc…
No recorded vote.
IS-3 Graduation Schedule 2014 (INFORMATION)
**Board viewed as informational:** **Board Reviews Proposed Graduation Schedule for 2014** Interim Superintendent Dr. E. Steven Smith presented Board members with the proposed graduation schedule for spring commencement exercises. As proposed, the District's seven graduation cer…
No recorded vote.
IS-4 Mission and Vision Statements (INFORMATION)
**Board viewed as informational:** **Changes to District's Mission and Vision Proposed** Interim Superintendent Dr. E. Steven Smith presented Board members with a proposed change in the District's current mission and vision. The key change would include a reversal of phrases so…
No recorded vote.
IS-5 K-12 District Benchmark Implementation (INFORMATION)
**Board viewed as informational:** **Assessment Team to Implement District Unit Benchmarks for EOCT, CRCT** Under the direction of Interim Superintendent Dr. E. Steven Smith, a District Assessment Team will work to implement a system of District Unit Benchmarks (DUBS) for End of…
No recorded vote.
IS-6 Strategies for Improving High School Graduation Rate (INFORMATION)
**Board viewed as informational:** **District Identifies Strategies for Improving Graduation Rate** Board members learned on Thursday, October 17, that the District has identified action steps at the middle school and high school levels to help increase the District's graduation…
No recorded vote.
IS-7 AdvancED Update (INFORMATION)
**Board viewed as informational:** **District Addressing Actions Required by AdvancED as Part of Accreditation Status** Interim Superintendent Dr. E. Steven Smith gave an update on the District’s plan to address required actions as part of the accreditation process. Following th…
No recorded vote.
FS-1 Regular Monthly Reports
**Board viewed as informational:** **Monthly Financial Reports, 2010 Capital Improvement Program Reports** Board members were updated on the status of the General Fund as well as the 2010 Capital Improvement Program through a monthly presentation.
No recorded vote.
FS-2 2010 Capital Improvement Program
No recorded vote.
Capital Projects Status Report (No Report)
No recorded vote.
Financial Status Report (INFORMATION)
No recorded vote.
2010 ESPLOST Report (INFORMATION)
No recorded vote.
FS-3 Draft Design for Heard Elementary (INFORMATION)
**Board viewed as informational:** **Board Reviews Preliminary Site Plan for New Heard Elementary School** Board members received an update on the design of the new Heard Elementary School and reviewed a preliminary site plan and floor plan. Construction on the new Heard Element…
No recorded vote.
FS-4 Architect Selection for Miller Middle School Gym and Renovation (ACTION)
- Motion made by: Mrs. Lynn Farmer - Motion seconded by: Dr. Thelma D. Dillard _Voting results:_ Unanimously approved
Full roll call
FS-5 RFP for Construction Services for Miller Gym Project (ACTION)
- Motion made by: Mrs. Lynn Farmer - Motion seconded by: Dr. Wanda West _Voting results:_ Unanimously approved
Full roll call
FS-6-Item Pulled
No recorded vote.
FS-7 FY-2014 Head Start Operating Agreement (ACTION)
- Motion made by: Mrs. Lynn Farmer - Motion seconded by: Dr. Thelma D. Dillard _Voting results:_ - Yes: Dr. Wanda West - No: Mrs. Susan K Sipe - Yes: Mrs. Ella S. Carter - Yes: Mrs. Lynn Farmer - Yes: Mr. Thomas Hudson - Yes: Mr. Lester M. Miller - Yes: Dr. Thelma D. Dillard
Full roll call
FS-8 Item Pulled
No recorded vote.
FS-9 Item Pulled
No recorded vote.
FS-10 Procurement Process and Minority Vendor Report (INFORMATION)
**Board viewed as informational:** **Board Members Review Local and Minority Participation Report** Board members received information regarding the District's use of local and minority vendors. According to Policy DJEIB, the District is directed to, "maximize utilization of min…
No recorded vote.
SS-1 Natural Gas Bid(ACTION)
- Motion made by: Mrs. Lynn Farmer - Motion seconded by: Mrs. Susan K Sipe _Voting results:_ Unanimously approved
Full roll call
SS-2 Item Pulled
Table agenda item until November 21, 2013 Board Meeting - Motion made by: Mrs. Lynn Farmer - Motion seconded by: Mrs. Susan K Sipe _Voting results:_ Unanimously approved
Full roll call
SS-3 Solicitation for Request for Proposals for Insurance Brokerage Services (ACTION)
- Motion made by: Mrs. Lynn Farmer - Motion seconded by: Mrs. Susan K Sipe _Voting results:_ Unanimously approved
Full roll call
SS-4 Solicitation for Request for Proposals for Excess Workers Compensation Insurance (ACTION)
- Motion made by: Mrs. Lynn Farmer - Motion seconded by: Dr. Wanda West _Voting results:_ Unanimously approved
Full roll call
SS-5 Technology Update (INFORMATION)
**Board viewed as informational:** **Board Receives Update on Technology Services** Dr. Mike Hall, the District's Executive Director of Technology Services, updated Board members on the Technology Department's progress regarding District services. The Technology Department has m…
No recorded vote.
PR-1 Update on GSBA Policy Revisions (INFORMATION)
**Board viewed as informational:** **Dr. Smith Updates Board on Policy Revisions** Interim Superintendent Dr. E. Steven Smith updated Board members on the process of updating the District's policies. In June 2013, Board members voted to enter into an agreement with the Georgia S…
No recorded vote.
PS-1 Appointments and Transfers–Certified/Classified Personnel (ACTION)
Approves new hires and job transfers for both teaching and support staff.
Full roll call
PS-2 Separations from Employment (ACTION)
Approves a list of employees leaving the district — resignations, retirements, and terminations.
No recorded vote.
PS-3 Recommendation of Sylvia Hooker, Deputy Superintendent School Improvement from Part-time to Full-time Effective 11-1, 2013 (ACTION)
No recorded vote.
PS-4 Recommendation of Bruce Giroux, 49% Deputy Superintendent Teaching and Learning (ACTION)
No recorded vote.
Adjourn
Ends the meeting.