Committee Meeting

August 17, 2023

A smaller group of board members that reviews items — like finance or policy — before the full board votes.

Agenda items

With votes

Contested

Attendance

No recorded vote.

Voting Members

From the minutes- Dr. Thelma Dillard, Board Member - Dr. Lisa Garrett-Boyd, Board Member - Mrs. Kristin Hanlon, Treasurer - Mr. James Freeman, Board Member - Mr. Juawn Jackson, President - Ms. Myrtice Johnson, Vice President - Mr. Daryl Morton, Board Member - Dr. Sundra Woodford, Board Member

No recorded vote.

Call to Order

INSTRUCTIONAL SERVICES COMMITTEE

Accepts $515,701 in federal Perkins funds for career and technical education.

Official wordingIS-1 CTAE Perkins Allocations for 2023-2024 (ACTION)

From the minutesThe Board approved Career Technical and Agriculture Education Carl D. Perkins federal funds in the amount of $515,701 for 2023-2024. - Motion made by: Ms. Myrtice Johnson - Motion seconded by: Dr. Lisa Garrett-Boyd Voting results: Unanimously approved

8 Yes

Full roll call

Thelma DillardYes

Lisa Garrett-BoydYes

Kristin HanlonYes

James FreemanYes

Juawn JacksonYes

Myrtice JohnsonYes

Daryl MortonYes

Sundra WoodfordYes

District documentsCTAE Perkins Allocations for 2023-2024 ↗ · 2022-2024 CTAE Comparison Budget Sheet ↗

Presentation

GMAS Results

Official wordingIS-2 GMAS Results (PRESENTATION)

A presentation to the board. No vote is taken.

District documents2023 GMAS Results Summary Slides ↗

FISCAL/SUPPORT SERVICES COMMITTEE

Presentation

Monthly Financial Report

Official wordingFSS-1 Monthly Financial Report (PRESENTATION)

A presentation to the board. No vote is taken.

District documentsAugust 2023 Board Meeting_June 2023 Financial Presentation ↗

Presentation

Final Adoption - CY 2023 (FY 2024) Millage Rate

Official wordingFSS-2 Final Adoption - CY 2023 (FY 2024) Millage Rate (PRESENTATION)

A presentation to the board. No vote is taken.

District documentsFinal CY23 FY24 Millage Rate Presentation ↗

Sets the 2023 school property-tax (millage) rate at 14.674 mills (the rollback rate).

Official wordingFSS-3 Final Adoption - CY 2023 (FY 2024) Millage Rate (ACTION)

From the minutesThe Board approved the CY 2023 rollback millage rate of 14.674 mills, authorized the Board President and Superintendent to sign the Resolution of the Board of Public Education for Bibb County, to Adopt a Millage Rate for Tax Year 2023, authorized the Superintendent to sign form PT32.1 (Computation of Millage Rate Rollback and Percentage Increase in Property Taxes - 2023), and authorized Finance to enter Budget Amend…

Read the full entry

The Board approved the CY 2023 rollback millage rate of 14.674 mills, authorized the Board President and Superintendent to sign the Resolution of the Board of Public Education for Bibb County, to Adopt a Millage Rate for Tax Year 2023, authorized the Superintendent to sign form PT32.1 (Computation of Millage Rate Rollback and Percentage Increase in Property Taxes - 2023), and authorized Finance to enter Budget Amendment #1 for FY 2024 General Fund reducing property tax revenue by $717,686. - Motion made by: Dr. Thelma Dillard - Motion seconded by: Mr. Daryl Morton Voting results: Unanimously approved

8 Yes

Full roll call

Thelma DillardYes

Lisa Garrett-BoydYes

Kristin HanlonYes

James FreemanYes

Juawn JacksonYes

Myrtice JohnsonYes

Daryl MortonYes

Sundra WoodfordYes

District documentsFinal Adoption - CY 2023 (FY 2024) Millage Rate_Action Memo Aug 17 2023 ↗ · Final CY 2023 Tax Digest Resolution Inflationary Growth Computation ↗

Approves up to $564,394 for custodial supplies from Copaco.

Official wordingFSS-4 FY 2024 Custodial Contracts (ACTION)

From the minutesThe Board authorized the Superintendent to issue purchase orders to Copaco for all custodial supplies as needed throughout the FY 2024 fiscal year for an amount not to exceed $564,394. - Motion made by: Ms. Myrtice Johnson - Motion seconded by: Dr. Thelma Dillard Voting results: Unanimously approved

8 Yes

Full roll call

Thelma DillardYes

Lisa Garrett-BoydYes

Kristin HanlonYes

James FreemanYes

Juawn JacksonYes

Myrtice JohnsonYes

Daryl MortonYes

Sundra WoodfordYes

District documentsFY 2024 Custodial Contract_Action Memo ↗ · RFP 23-053 Custodial Bid RFP ↗ · Custodial Contract Copaco_FY2023 ↗

FSS-5 PACE (PRESENTATION)

POLICIES AND RULES COMMITTEE

Updates the district’s policy on student disciplinary hearings.

Official wordingPR-1 -JCEB - Student Hearing Procedure (ACTION)

From the minutesThe Board approved the revision of Policy JCEB, Student Hearing Procedures. - Motion made by: Mr. James Freeman - Motion seconded by: Mrs. Kristin Hanlon Voting results: Unanimously approved

8 Yes

Full roll call

Thelma DillardYes

Lisa Garrett-BoydYes

Kristin HanlonYes

James FreemanYes

Juawn JacksonYes

Myrtice JohnsonYes

Daryl MortonYes

Sundra WoodfordYes

District documentsPolicy JCEB, Student Hearing Procedure (Second Reading) ↗ · 07-05-23 - Policy JCEB - JC RL Accepted ↗

Updates the student code of conduct.

Official wordingPR-2 JCDA - Student Code of Conduct (ACTION)

From the minutesThe Board approved the revision of Policy JCDA, Student Code of Conduct. - Motion made by: Dr. Sundra Woodford - Motion seconded by: Dr. Thelma Dillard Voting results: Unanimously approved

8 Yes

Full roll call

Thelma DillardYes

Lisa Garrett-BoydYes

Kristin HanlonYes

James FreemanYes

Juawn JacksonYes

Myrtice JohnsonYes

Daryl MortonYes

Sundra WoodfordYes

District documentsPolicy JCDA, Student Code of Conduct (Second Reading) ↗ · 07.05.23 - Policy JCDA - Student Code of Conduct - JC RL Accepted ↗

Updates the district’s policy on remedial programs.

Official wordingPR-3 - IDDB - Remedial Programs (ACTION)

From the minutesThe Board approved the revision of Policy IDDB, Remedial Program. - Motion made by: Ms. Myrtice Johnson - Motion seconded by: Dr. Lisa Garrett-Boyd Voting results: Unanimously approved

8 Yes

Full roll call

Thelma DillardYes

Lisa Garrett-BoydYes

Kristin HanlonYes

James FreemanYes

Juawn JacksonYes

Myrtice JohnsonYes

Daryl MortonYes

Sundra WoodfordYes

District documentsPolicy IDDB, Remedial Programs (Second Reading) ↗ · 07-05-23 - Policy IDDB - Remedial Programs - JC RL Accepted ↗

For information

Proposes minor revisions to the graduation-requirements policy for consistency.

Official wordingPR-4 IHF(6)- Graduation Requirements (INFORMATION)

Shared with the board for information. No vote is taken.

District documentsInformation Memo - IHF ↗ · 8.03.23 Policy IHF(6) Redline Accepted ↗ · 08.03.23 Policy IHF(6) - RL ↗

For information

Proposes minor revisions to the environmental-programs policy to match current energy-management practices.

Official wordingPR-5 EBL - Environmental Programs (INFORMATION)

Shared with the board for information. No vote is taken.

District documents8.03.23 Information Memo - EBL ↗ · 08.03.23 Policy EBL - RL Accepted ↗ · 08.03.23 Policy EBL - RL ↗

For information

Proposes revising the staff-student relations policy to bar sexualized communication and grooming of students.

Official wordingPR-6 GAF - Staff-Student Relations (INFORMATION)

Shared with the board for information. No vote is taken.

District documents8.3.23 Information Memo - GAF ↗ · 08.03.23 Policy GAF - RL (3) Redline Accepted ↗ · 08.03.23 Policy GAF - RL ↗

For information

Presents revisions to the employee personal-leave rules to comply with state law.

Official wordingPR-7 Regulation GARH - Employee Leaves & Absences - Employee Personal Leave on Designated Critical Days (INFORMATION)

Shared with the board for information. No vote is taken.

District documents8.3.23 Information Memo - Regulation GARH-R ↗ · 8.3.23 - Regulation GARH(1) - JC RL_ ↗

PERSONNEL SERVICES COMMITTEE

Votes to meet privately on matters state law lets boards close — like personnel, lawsuits, property, or safety. No final decisions are made behind closed doors.

Official wordingExecutive Session – Personnel Matters/Future Acquisition of Property/Pending Litigation/School Safety

From the minutesThe Board voted to enter into Executive Session at 5:22 P.M. - Motion made by: Mr. Daryl Morton - Motion seconded by: Mrs. Kristin Hanlon Voting results: Unanimously approved

8 Yes

Full roll call

Thelma DillardYes

Lisa Garrett-BoydYes

Kristin HanlonYes

James FreemanYes

Juawn JacksonYes

Myrtice JohnsonYes

Daryl MortonYes

Sundra WoodfordYes

Approves the latest personnel moves for certified staff — teachers and other licensed employees (hires, transfers, and departures).

Official wordingPS-1 Certified Personnel Report (ACTION)

No recorded vote.

District documentsPS1 BR 8.17.23 ↗

Approves the latest personnel moves for classified staff — non-teaching employees like aides, bus drivers, and custodians (hires, transfers, and departures).

Official wordingPS-2 Classified Personnel Report (ACTION)

No recorded vote.

District documentsPS2 BR 8.17.23 (1) REVISED 2 ↗

For information

Classified Personnel Information

Official wordingPS-3 Classified Personnel Information (INFORMATION)

Shared with the board for information. No vote is taken.

District documentsPS3 BR 8.17.2023 REVISED 2 ↗

Approves personnel actions recommended by the district’s central office.

Official wordingPS-6 Central Office Recommendations (ACTION)

From the minutesThe Board returned from Executive Session at 6:30 P.M. - Motion made by: Mrs. Kristin Hanlon - Motion seconded by: Mr. James Freeman Voting results: Unanimously approved

8 Yes

Full roll call

Thelma DillardYes

Lisa Garrett-BoydYes

Kristin HanlonYes

James FreemanYes

Juawn JacksonYes

Myrtice JohnsonYes

Daryl MortonYes

Sundra WoodfordYes

FOR INFORMATION

2016 and 2021 Capital Improvement Programs

Official wordingFI-1 2016 and 2021 Capital Improvement Programs

No recorded vote.

ESPLOST 2016 Reports

No recorded vote.

District documentsFI-1(a) 2016 ESPLOST - June 2023_August Board Meeting ↗

ESPLOST 2021 Reports

No recorded vote.

District documentsFI-1(b) 2021 ESPLOST - June 2023_August Board Meeting ↗

Bonds of 2020 Report

No recorded vote.

District documentsFI-1(c) Bonds of 2020 - June 2023_August Board Meeting ↗

Debt Services Reports

No recorded vote.

District documentsFI-1(d) Debt Service - June 2023_August Board Meeting ↗

Investments and Investment Income Report

Official wordingFI-2 Investments and Investment Income Report

No recorded vote.

District documentsFI-2 Investment - June 2023_August Board Meeting ↗

Field Trip - Middle & High School Exchange Students - Macon Sister Cities Exchange Program - Kurobe & Tokyo, Japan - October 14-21. 2023

Official wordingFI-3 Field Trip - Middle & High School Exchange Students - Macon Sister Cities Exchange Program - Kurobe & Tokyo, Japan - October 14-21. 2023

No recorded vote.

District documentsRequest For Field Trip Approval Form - Kurobe Student Exchange Program ↗

Ends the meeting.

Official wordingAdjourn

From the minutesThe Committee meeting was adjourned at 6:40 P.M. - Motion made by: Mr. James Freeman - Motion seconded by: Ms. Myrtice Johnson Voting results: Unanimously approved

8 Yes

Full roll call

Thelma DillardYes

Lisa Garrett-BoydYes

Kristin HanlonYes

James FreemanYes

Juawn JacksonYes

Myrtice JohnsonYes

Daryl MortonYes

Sundra WoodfordYes