Board Meeting
May 21, 2015
The board’s regular public meeting — where most policies, budgets, and personnel decisions get a formal vote.
Agenda items
34
With votes
13
Contested
4
Attendance
No recorded vote.
Voting Members
From the minutes- Dr. Thelma D. Dillard, President - Mrs. Ella S. Carter, Board Member - Mr. Jason E. Downey, Board Member - Mr. Thomas Hudson, Board Member - Mr. Daryl Morton, Board Member - Mrs. Susan K. Sipe, Board Member
No recorded vote.
Non-Voting Members
From the minutes- Dr. Curtis Jones, Superintendent
No recorded vote.
Call to Order
Pledge of Allegiance
Invocation
Approves the official record (minutes) of an earlier meeting.
Official wordingConfirmation of Minutes
From the minutesMr. Downey made a motion to approve the three sets of meeting minutes; seconded by Mr. Hudson and approved 6-0. The meeting minutes approved were: - Called Board Meeting - April 14, 2015 - Board Meeting - April 16, 2015 - Called Board Meeting - May 7, 2015 - Motion made by: Mr. Jason E. Downey - Motion seconded by: Mr. Thomas Hudson Voting results: Unanimously approved
6 Yes
Full roll call
Yes
Yes
Yes
Yes
Yes
Yes
Report of the Superintendent
From the minutes2015 District Retirees Name Position/LocationBibb Years Ronald AaronTeacher/Central High30 Brenda AdkisonBus Driver/Transportation31 Teena BaxterTeacher/Riley 31 Martha CarterNutrition Asst/Ballard-Hudson31 Patricia DyeTeacher/Heritage 30 Faye FinneyAide-SPED/Southwest28 Gailtricia FoggTeacher-Rutland HS30 Tina GrahamMedia Spec./Burghard29 Judy HartParapro./Porter25 Sherrie JamisonTeacher/Central25 Emma MackeyNurtri…
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2015 District Retirees Name Position/LocationBibb Years Ronald AaronTeacher/Central High30 Brenda AdkisonBus Driver/Transportation31 Teena BaxterTeacher/Riley 31 Martha CarterNutrition Asst/Ballard-Hudson31 Patricia DyeTeacher/Heritage 30 Faye FinneyAide-SPED/Southwest28 Gailtricia FoggTeacher-Rutland HS30 Tina GrahamMedia Spec./Burghard29 Judy HartParapro./Porter25 Sherrie JamisonTeacher/Central25 Emma MackeyNurtrition Manager/Riley26 Patricia McCallTeacher/Central30 Carey McPhailTeacher/Skyview30 Catherine MorganTeacher/Skyview40 Rita NableTeacher/Rice29 Teresa PottsTeacher/Taylor27 Marsha SandersClerk/Howard HS31 John SheffieldHVAC Mechanic/Maintenance35 Melissa ShepardTeacher/Vineville Academy29 Katrina SimmonsSecretary/Rutland MS27 Dennis StatenDirector-Custodial Services30 Kimberly TysonTeacher/Vineville Academy31 Annie UsseryCustodian/Northeast 28 Pamela WebsterTeacher/Springdale27 Gates Millenium Scholar Nicole Wiggins, Central High School National Merit Scholar Grace Martin, Central High School GA DOE Award of Excellence Winner Jonathon Adams – Rutland High School 2015 Patricia Behring Award for Outstanding Educators – Georgia Humanities Council Kathryn (Katie) Barton, Howard High School Westside High School - Rising Star Award for Promising Practicesfrom SSTAGE (Student Support Team Association for Georgia Educators) Miller Magnet Middle School – Green YOUR School Competition winner, Middle School Division GA Department of Education, Migrant Education Program Sandra Sainz, Regional Parent Advisory Council (PAC) President 2015 Young Georgia Author – 1st Place Winners Katelyn ClineK-Heritage Elementary “The Princess” Lawrence Brown1st-Taylor Elementary“A Plane Turning Into A Submarine” Kaitlyn Buker3rd-Heritage Elementary“A Special Person Watching Over Me” Victoria King4th-Skyview Elementary“The Shadow” Emma Crammer5th-Heard Elementary“The Mermaid Adventure” Gabrielle Floyd7th-Howard Middle“A Date With Destiny” Janaveyah Head8th-Miller Magnet Middle“No Escape But Death” Hannah Strudwick9th-Howard High“The Dust Man” Talareah Howard10th-Southwest High“My Last” Jazmin Carswell11th-Howard High“Mommy” Holly Carter12th-Hutchings “Her Reflection” Reader’s Cup Lane Elementary1st Place Janelle Alexander, Janiya Chappell, Avaree Crockett, Charsolyn Digby, Serenity Harrell, Ty’Tianna Harris, Anthony Hughes, Lily Morgan, Merlin Ramirez Perez, Twain Saffold, Courtney Wallace, Kourtney Warren, Jane Hardy, Media Specialist Burdell-Hunt Magnet School2nd Place Calvin Fields, Nevaeh Odoms, Rayanna Odoms, Deja Preston, Albert Simmons, Kiya Williams, Alternates: Dellas Frasier, Adaysha Thorpe Charlene Mcaleer, Media Specialist Elementary School Math Team Competition Springdale Elementary School, 1st Place Team – Aidan Ayerbe, Amelia Farris, Varnika Guduri, Landon Juang, Shreya Ranabhotu, Sophia Tang, Dr. Deborah Russ, Coach Alexander II Magnet School, 2nd Place Team – Marley Boyd, Wilson Bridges, Haden Churchwell, Saad Munshi, A’nne Wilcox, Ryan Williams, Cheryl Sjoquist, Coach Individual Awards 4th Grade, 1st Place – E’Myia Thomas, Heard Elementary School 4th Grade, 2nd Place – Sophia Tang, Springdale Elementary School 5th Grade, 1st Place – Landon Juang, Springdale Elementary School 5th Grade, 2nd Place – Varnika Guduri, Springdale Elementary School Speed Round 1st Place – Varnika Guduri, Sophia Tang – Springdale Elementary School 2nd Place – Christian Faulks, Leo Zhang – Carter Elementary School Miller Magnet Middle School, 1st Place Team, 8th Grade – Nicole Hill, Virginia McArthur, Naved Momin, Keefer Nelson, Stephanie Rawls, David Ren, Ashley Tarver, Coach Individual Winners 6th Grade, 2nd Place – Sami Momin, Miller Magnet Middle School 8th Grade, 1st Place – David Ren, Miller Magnet Middle School 8th Grade, 2nd Place – William Hoang, Weaver Middle School Speed Round 3rd Place – Miller Magnet Middle School - David Ren, Naved Momin David Ren, Miller Magnet Middle School - 7th Place, MathCounts Regional Competition, State Qualifier 2015 Team RoboBibb Charles Baima, CTAE Supervisor Edward Bujak, District Lead Advisor/Howard High School Central High School – Alexis Jackson, Caleb Lindsey, Ogechi Nwokeocha, Jordan Pitts, Elijah Rutland, JaShawn Vinson, Johnathan White. Wylene Dickey, Advisor Howard High School – Chloe Garland, Mitchell Holcombe, Landon Johnson, Sebastian Lauterbach, Chase McCard, Thomas Perez, Erin Rodenroth, Bailey Smith, Tate Testa, Taishawn Toney, Jason Wise, Cameron Wright Hutchings College & Career Academy – Khabiyr Dawkins, Elise Harris, Lailah Judd, Derwin Binion, Advisor Northeast High School – Auriel Wright, Chique Taylor, Advisor Rutland High School – Ryota Tsutsumi, Zachary Turner, April Wade, Advisor Westside High School – Kaitlyn Benz, Mary Beth Barnes, Advisor, Sidorva Johnson, Advisor Mentors – Aaron Bonilla, Brandon Borah, Brigette Moten, Aakash Patel, Spencer Penley, Monya Rutland, Charles Rutland, Monica SmithNo recorded vote.
OTHER REMARKS
INVITATION TO VISITORS TO ADDRESS THE BOARD - Please limit your comments to three (3) minutes
From the minutesMr. Johnny James, director and founder of the Georgia Sports Alliance, addressed the Board about the success of the East/West Senior All-Star Game and the Roaring Thunder Marching Band and the second-chance opportunities it brings for seniors to be considered for athletic and music scholarships.
No recorded vote.
Report of Standing Committees
No recorded vote.
INSTRUCTIONAL SERVICES
Submits the district's Perkins grant plan and funding application for career and technical education.
Official wordingIS-3 Career Technical Agriculture Education (CTAE) Perkins Grant for FY-16
From the minutesMrs. Carter made a motion to authorize the Superintendent to submit the Five-Year Perkins IV Local Plan for Career and Technical Education and One-year Funding Application for FY 2016; seconded by Mr. Downey and approved 6-0. - Motion made by: Mrs. Ella S. Carter - Motion seconded by: Mr. Jason E. Downey Voting results: Unanimously approved
6 Yes
Full roll call
Yes
Yes
Yes
Yes
Yes
Yes
Approves the “Leader in Me” student-leadership program for schools.
Official wordingIS-4 Memorandum of Understanding for Leader in Me
From the minutesMrs. Carter made a motion to approve for the District to secure $31,000 towards the implementation of the Leader in Me philosophy at Sonny Carter and Burdell-Hunt Elementary Schools for the 2015-16 school year; seconded by Mrs. Sipe and approved 6-0. The Leader in Me program is a partnership between the District, the Greater Macon Chamber of Commerce, and the Macon-Bibb Industrial Authority. - Motion made by: Mrs. E…
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Mrs. Carter made a motion to approve for the District to secure $31,000 towards the implementation of the Leader in Me philosophy at Sonny Carter and Burdell-Hunt Elementary Schools for the 2015-16 school year; seconded by Mrs. Sipe and approved 6-0. The Leader in Me program is a partnership between the District, the Greater Macon Chamber of Commerce, and the Macon-Bibb Industrial Authority. - Motion made by: Mrs. Ella S. Carter - Motion seconded by: Mrs. Susan K. Sipe Voting results: Unanimously approved6 Yes
Full roll call
Yes
Yes
Yes
Yes
Yes
Yes
FISCAL/SUPPORT SERVICES
Hires International City Builders to convert Bloomfield Middle School into Southfield Elementary School.
Official wordingFSS-4 Contract Award – Construction Services for Conversion of Bloomfield MS to Southfield ES Construction Services Award
From the minutesMr. Downey made a motion to authorize the Superintendent to enter into a contract with International City Builders to provide the construction services for the conversion of Bloomfield Middle School to Southfield Elementary School; seconded by Mrs. Sipe and approved 5-1. Mr. Hudson voted no. - Motion made by: Mr. Jason E. Downey - Motion seconded by: Mrs. Susan K. Sipe
Hires Roof Management, Inc. to replace the roof at the Annex/Welcome Center.
Official wordingFSS-5 Contract Award – Annex/Welcome Center Roof Replacement
From the minutesMr. Downey made a motion to authorize the Superintendent to enter into a contract with Roof Management, Inc. to provide the Annex/Welcome Center roof; seconded by Mrs. Sipe and approved 5-1. Mr. Hudson voted no. - Motion made by: Mr. Jason E. Downey - Motion seconded by: Mrs. Susan K. Sipe
Hires Chris R. Sheridan & Company to design and build the renovation of Bernd Elementary School.
Official wordingFSS-6 Bernd Elementary School Renovation Design-Build Award
From the minutesMr. Downey made a motion to authorize the Superintendent to enter into a contract with Chris R. Sheridan & Company to provide the design build services for the renovation of Bernd Elementary School; seconded by Mrs. Carter and approved 5-1. Mr. Hudson voted no. - Motion made by: Mr. Jason E. Downey - Motion seconded by: Mrs. Ella S. Carter
Buys e-reader carts of Nook GlowLight devices for elementary and middle schools for $145,197.08.
Official wordingFSS-7 Purchase of e-Reader Carts for Elementary and Middle Schools
From the minutesMr. Downey made a motion to approve the purchase of of e-Reader carts containing 28 Nook Glow Light e-readers for each of the Elementary and Middle Schools as well as the PLC and Alternative Education Department at a total cost of $145,197.08; seconded by Mr. Hudson and approved 6-0. - Motion made by: Mr. Jason E. Downey - Motion seconded by: Mr. Thomas Hudson Voting results: Unanimously approved
6 Yes
Full roll call
Yes
Yes
Yes
Yes
Yes
Yes
Amends the employee 403(b) retirement plan, adds a 457(b) plan, and approves PlanMember as a vendor.
Official wordingFSS-8 403(b) Plan Amendment and 457(b) Plan Approval
From the minutesMr. Downey made a motion to approve the amended 403(b) plan, the 457(b) adoption agreement and accompanying plan document, and the addition of PlanMember as an approved vendor; seconded by Mr. Morton and approved 6-0. - Motion made by: Mr. Jason E. Downey - Motion seconded by: Mr. Daryl Morton Voting results: Unanimously approved
6 Yes
Full roll call
Yes
Yes
Yes
Yes
Yes
Yes
Hires Progressive Communications to upgrade the district's Cisco phone system.
Official wordingFSS-9 CISCO Unified Communications Manager Upgrade
From the minutesMr. Downey made a motion to authorize the Superintendent to enter into a contract with Progressive Communications to provide the Cisco Unified Communications Manager upgrade to include equipment, installation, licensing, and engineering services for the BCSD; seconded by Mrs. Sipe and approved 6-0. - Motion made by: Mr. Jason E. Downey - Motion seconded by: Mrs. Susan K. Sipe Voting results: Unanimously approved
6 Yes
Full roll call
Yes
Yes
Yes
Yes
Yes
Yes
Tentative Approval of the FY2016 Superintendent’s Recommended Budget
Official wordingFSS-10 Tentative Approval of the FY2016 Superintendent’s Recommended Budget
From the minutesMr. Downey made a motion to approve the resolution to waive Policy DCL - Fund Balance; seconded by Mrs. Sipe and approved 4-2. Mr. Downey and Mr. Hudson voted no. Mr. Downey made a motion for the tentative approval of the Superintendent's Recommended Budget for FY 2016; seconded by Mrs. Carter and approved 4-2. Mr. Downey and Mr. Hudson voted no.
No recorded vote.
Continues the district's participation in the Heartbeat Incentive Program with the Urban Development Authority.
Official wordingFSS-11 Macon Bibb Urban Development Authority (Heartbeat Incentive)
From the minutesMr. Downey made a motion to approve the resolution agreeing to continue its participation in the Heartbeat Incentive Program with the understanding that all projects will be reported to the Board for information and that the process will be reviewed for further approval at the end of three years; seconded by Mr. Hudson and approved 6-0. - Motion made by: Mr. Jason E. Downey - Motion seconded by: Mr. Thomas Hudson Voting results: Unanimously approved
6 Yes
Full roll call
Yes
Yes
Yes
Yes
Yes
Yes
Approves a second printing-services contract with RICOH America at $71,364.00 a year for 49 months.
Official wordingFSS-12 Contractual Agreement with RICOH America for Managed Print Services
From the minutesMr. Downey made a motion to authorize the Superintendent to enter into a second contractual agreement with RICOH America for an annual cost of $71,364 ($5,947 per month) for 49 months; seconded by Mrs. Sipe and approved 6-0. - Motion made by: Mr. Jason E. Downey - Motion seconded by: Mrs. Susan K. Sipe Voting results: Unanimously approved
6 Yes
Full roll call
Yes
Yes
Yes
Yes
Yes
Yes
POLICIES AND RULES
PERSONNEL SERVICES
Votes to meet privately on matters state law lets boards close — like personnel, lawsuits, property, or safety. No final decisions are made behind closed doors.
Official wordingExecutive Session – Personnel Matters/Future Acquisition of Property/Pending Litigation
From the minutesMr. Hudson made a motion to go into Executive Session for the purpose of personnel matters/future acquisition of property/pending litigation at 7:25 p.m; seconded by Mr. Morton and approved 6-0. Mr. Hudson made a motion to end Executive Session; seconded by Mr. Morton and approved 6-0. No action was taken during Executive Session.
No recorded vote.
Approves new hires and job transfers for both teaching and support staff.
Official wordingPS-1 Appointments and Transfers–Certified/Classified Personnel
From the minutesMr. Hudson made a motion to approved the appointments and transfers of certified and classified personnel; seconded by Mrs. Sipe and approved 6-0. - Motion made by: Mr. Thomas Hudson - Motion seconded by: Mrs. Susan K. Sipe Voting results: Unanimously approved
6 Yes
Full roll call
Yes
Yes
Yes
Yes
Yes
Yes
Proposal to approve a list of teachers and non-teaching staff leaving the district.
Official wordingPS-2 Separations from Employment
From the minutesMr. Hudson made a motion to approve the separations from employment of certified and classified personnel; seconded by Mrs. Sipe. The motion was lost due to the lack of a majority vote. Mrs. Carter, Dr. Dillard and Mrs. Sipe voted yes; Mr. Downey, Mr. Hudson, and Mr. Morton voted no. - Motion made by: Mr. Thomas Hudson - Motion seconded by: Mrs. Susan K. Sipe
3 Yes3 No
Voted No
Full roll call
Yes
Yes
No
No
No
Yes
Old Business
Report from the Naming Committee for the Anthony Road Site (Promise Center)
Official wordingOB-1 Report from the Naming Committee for the Anthony Road Site (Promise Center)
From the minutesMr. Miller, chair, reported that the naming committee would meet on Tuesday, May 26, 2015 and have a recommendation for the name of the Anthony Road site at the June 18th Board Meeting.
No recorded vote.
Report from the Naming Committee for Riverside Drive Site (Hutchings Career/Annex)
Official wordingOB-2 Report from the Naming Committee for Riverside Drive Site (Hutchings Career/Annex)
From the minutesMrs. Carter, chair, reported that the naming committee for the Riverside Drive site met on Thursday, May 21, 2015. The committee plans to meet again and will bring a recommendation to the June 18th Board meeting.
No recorded vote.
New Business
Adjourn