Board Meeting
September 19, 2019
The board’s regular public meeting — where most policies, budgets, and personnel decisions get a formal vote.
Attendance
No recorded vote.
Voting Members
From the minutes- Mr. Lester Miller, President - Dr. Sundra Woodford, Vice President - Dr. Thelma Dillard, Treasurer - Mrs. Ella Carter, Board Member - Mr. Robert Easter, Board Member - Dr. Lisa Garrett, Board Member - Mr. Daryl Morton, Board Member - Mrs. Susan Sipe, Board Member
No recorded vote.
Non-Voting Members
From the minutes- Dr. Curtis Jones, Superintendent
No recorded vote.
Call to Order
Pledge of Allegiance
Invocation
Report of the Superintendent
From the minutesNational ESEA Distingusihed School Last school year, Carter Elementary School was recognized as one of the state’s Title I Distinguished schools for scoring in the top 5 percent in Georgia in the 2018 College and Career Ready Performance Index. The school’s achievements continued in May, as Carter was one of two schools in Georgia selected to be recognized as a 2020 National ESEA Distinguished School.
No recorded vote.
Invitations to Visitors to Address the Board
Votes to meet privately on matters state law lets boards close — like personnel, lawsuits, property, or safety. No final decisions are made behind closed doors.
Official wordingExecutive Session – Personnel Matters/Future Acquisition of Property/Pending Litigation/School Safety
From the minutesThere was no Executive Session.
No recorded vote.
Approves the consent agenda — a bundle of routine items the board passes together in one vote.
Official wordingConsent Agenda
From the minutesDr. Dillard made a motion to approve the items on the consent agenda; seconded by Mrs. Sipe and approved 8-0. - Motion made by: Dr. Thelma Dillard - Motion seconded by: Mrs. Susan Sipe Voting results: Unanimously approved
Approves the official record (minutes) of an earlier meeting.
Official wordingConfirmation of Minutes
From the minutesThe Board of Education confirmed the minutes of the following meetings: - Millage Rate Public Hearing - August 15, 2019 - Called Board Meeting - August 15, 2019 - Board Meeting - August 15, 2019
No recorded vote.
Knowledge Resources Group Contract
Official wordingIS-1 Knowledge Resources Group Contract
From the minutesThe Board of Education approved the use of additional funds to hire special education teachers through Knowledge Resources Group.
No recorded vote.
DRIVE Educational System Professional Learning Services
Official wordingIS-2 DRIVE Educational System Professional Learning Services
From the minutesThe Board of Education authorized the Superintendent to issue a purchase order to DRIVE Educational System in the amount not to exceed $80,108.71.
No recorded vote.
In-talage Contract Renewal
Official wordingIS-3 In-talage Contract Renewal
From the minutesThe Board of Education approved the contract renewal with Intalage.
No recorded vote.
Fuel Purchase – Propane
Official wordingFSS-1 Fuel Purchase – Propane
From the minutesThe Board of Education approved the renewal of RFQ 17-19 and total expenditures in excess of $100,000.00 for propane fuel with Ferrellgas LP for FY 2020.
No recorded vote.
Fuel Purchase – Gas and Diesel
Official wordingFSS-2 Fuel Purchase – Gas and Diesel
From the minutesThe Board of Education approved purchases in excess of $100,00 for fuel with one or more of the listed suppliers - Walthall Oil Company, Davis Oil Company, Mansfield Oil Company and Osan Oil for FY20.
No recorded vote.
RFQ 20-05 Filewave USA Device Management Software
Official wordingFSS-3 RFQ 20-05 Filewave USA Device Management Software
From the minutesThe Board of Education awarded RFQ 20-05 to Howard Technologies and authorized the Superintendent to issue a purchase order for the Filewave USA Device Management software and implementation training in the amount not to exceed $168,750.00.
No recorded vote.
Dell Computer Purchases for FY2020
Official wordingFSS-4 Dell Computer Purchases for FY2020
From the minutesThe Board of Education authorized the Superintendent to approve purchase orders to Dell Computers for various projects and grant programs in an amount not to exceed $3,000,000.00 for FY 2020.
No recorded vote.
Second reading
Revision of Policy GAAA – Equal Opportunity Employment (Second Reading)
Official wordingPR-1 Revision of Policy GAAA – Equal Opportunity Employment (Second Reading)
From the minutesThe Board of Education approved the revision of Policy GAAA - Equal Opportunity Employment.
No recorded vote.
Second reading
Revision of Policy GAEB - Harassment (Second Reading)
Official wordingPR-2 Revision of Policy GAEB - Harassment (Second Reading)
From the minutesThe Board of Education approved the revision of Policy GAEB - Harassment.
No recorded vote.
Second reading
Revision of Policy JR – Student Records (Second Reading)
Official wordingPR-3 Revision of Policy JR – Student Records (Second Reading)
From the minutesThe Board of Education approved the revision of Policy JR - Student Records.
No recorded vote.
Second reading
Revision of Policy KL – Public Use of School Records (Second Reading)
Official wordingPR-4 Revision of Policy KL – Public Use of School Records (Second Reading)
From the minutesThe Board of Education approved the revision of Policy KL - Public Use of School Records.
No recorded vote.
Second reading
Rescission of Policy IG – Guidance Programs (Second Reading)
Official wordingPR-5 Rescission of Policy IG – Guidance Programs (Second Reading)
From the minutesThe Board of Education approved the rescission of Policy IG - Guidance Programs.
No recorded vote.
Approves the latest personnel moves for certified staff — teachers and other licensed employees (hires, transfers, and departures).
Official wordingPS-1 Certified Personnel Report
From the minutesThe Board of Education approved the Certified Personnel Report that includes the new hires, transfers and retirements/resignations of certified employees.
No recorded vote.
Approves the latest personnel moves for classified staff — non-teaching employees like aides, bus drivers, and custodians (hires, transfers, and departures).
Official wordingPS-2 Classified Personnel Report
From the minutesThe Board of Education approved the Classified Personnel Report that includes the new hires, transfers and retirements/resignations of classified employees.
No recorded vote.
Personnel Recommendations
Official wordingPS-3 Personnel Recommendations
From the minutesThe Board of Education approved the Superintendent's recommendations for the following classified terminations: - Patricia Anderson - Custodian, Southfield Elementary School - Cress Bonner - Custodian, Dr. Martin Luther King, Jr. Elementary School
No recorded vote.
Settlement Recommendations
Official wordingPS-4 Settlement Recommendations
From the minutesThe Board of Education approved the following workers' compensation settlement recommendations: - Claimant K.C. - $52,500.00 - Claimant C.C. - $40,00.00; $10,228.00 (Medicare Set Aside Fund)
No recorded vote.
New Business
Old Business
Naming Committee for New Elementary #4
Official wordingOB-1 Naming Committee for New Elementary #4
From the minutesDr. Woodford shared an update on the New Elementary #4 Naming Committee . The committee has been appointed and the individuals serving on the committee include Dr. Thelma Dillard, Mary Wimberly and Vicki Williams. The committee plans to convene in the coming weeks and will bring a recommendation to the Board at a later date.
No recorded vote.
Naming of Appling Middle School
Official wordingOB-2 Naming of Appling Middle School
From the minutesThe District presented information concerning the naming of the new middle school being constructed on the same site as Northeast High School. A recommendation would be brought to the Board for action at the October meeting.
No recorded vote.
Adjourn