Board Meeting
June 15, 2023
The board’s regular public meeting — where most policies, budgets, and personnel decisions get a formal vote.
Attendance
No recorded vote.
Voting Members
From the minutes- Dr. Thelma Dillard, Board Member - Dr. Lisa Garrett-Boyd, Board Member - Mrs. Kristin Hanlon, Treasurer - Mr. James Freeman, Board Member - Mr. Juawn Jackson, President - Ms. Myrtice Johnson, Vice President - Mr. Daryl Morton, Board Member - Dr. Sundra Woodford, Board Member
No recorded vote.
Call to Order
Pledge of Allegiance
Invocation
Report of the Superintendent
From the minutesLeader In Me Lighthouse School Dr. Martin Luther King, Jr. Elementary Heritage Elementary Porter Elementary Rosa Taylor Elementary School Union Elementary Leader In Me Lighthouse Recertification Burdell-Hunt Magnet School Sonny Carter Elementary Springdale Elementary School
No recorded vote.
Superintendent Comments
Invitations to Visitors to Address the Board
Votes to meet privately on matters state law lets boards close — like personnel, lawsuits, property, or safety. No final decisions are made behind closed doors.
Official wordingExecutive Session – Personnel Matters/Future Acquisition of Property/Pending Litigation/School Safety/Cybersecurity
No recorded vote.
Approves the consent agenda — a bundle of routine items the board passes together in one vote.
Official wordingConsent Agenda
From the minutes- Motion made by: Dr. Thelma Dillard - Motion seconded by: Mr. Juawn Jackson Voting results: Unanimously approved
Approves the official record (minutes) of an earlier meeting.
Official wordingConfirmation of Minutes -Board Meeting - April
No recorded vote.
Strategic Plan for FY 2024
Official wordingIS-1 Strategic Plan for FY 2024 (ACTION)
From the minutesThe Board of Education approved the recommended 5-Year Strategic Plan Framework, #Built4Bibb: More Victory Planned, for adoption for the 2023-2028 school years.
No recorded vote.
Amira
Official wordingIS-3 Amira (ACTION)
From the minutesThe Bibb County Board of Education authorized the Superintendent to approve the purchase of Amira for use during the 2023-2024 school year in an amount not to exceed $427,068.00 from ESSER funds.
No recorded vote.
LETRS Professional Development
Official wordingIS-4 LETRS Professional Development (ACTION)
From the minutesThe Bibb County Board of Education authorize the Superintendent to approve the purchase of LETRS professional development for use during the 2023-2024 school year in an amount not to exceed $733,310.00 from ESSER funds.
No recorded vote.
Renews the district’s contract for Imagine Learning / Edgenuity online learning software.
Official wordingIS-5 Renewal of Imagine Learning - Edgenuity (ACTION)
From the minutesThe Board authorize and approve the renewal of the Imagine Learning - Edgenuity contract for the 2023-2024 school year in an amount not to exceed $1,568,811.30 from General Funds.
No recorded vote.
Renewal of School City Assessment Platform
Official wordingIS-6 Renewal of School City Assessment Platform (ACTION)
From the minutesThe Bibb County Board of Education approve the renewal of School City (Illuminate Education, Inc.) and authorize a purchase order for the district’s formative assessment platform for the 2023-2024 school year in the amount not to exceed $182,466.24 from ESSER funds.
No recorded vote.
Renewal of Renaissance Star 360
Official wordingIS-7 Renewal of Renaissance Star 360 (ACTION)
From the minutesThe Bibb County Board of Education approved the renewal of Renaissance Star 360 and authorize a purchase order not to exceed $2,000,000 from ESSER and Title funds.
No recorded vote.
Intalage, Inc. – Contract Renewal
Official wordingIS-8 Intalage, Inc. – Contract Renewal (ACTION)
From the minutesThe Board approved the renewal of the contract with Intelage, Inc. for an amount not to exceed $342,000 for the 2023 – 2024 school year. The funding source is FY2024 General Fund Budget. This is the final renewal for the current three-year contract.
No recorded vote.
TPG Cultural Exchange – Contract Renewal
Official wordingIS-9 TPG Cultural Exchange – Contract Renewal (ACTION)
From the minutesThe Board approve the renewal of the contract with Intelage, Inc. for an amount not to exceed $286,800 for the 2023 – 2024 school year. The funding source is FY2024 General Fund Budget. This is the final renewal for the current three year contract.
No recorded vote.
Approves the “Leader in Me” student-leadership program for schools.
Official wordingIS-10 Leader in Me (ACTION)
From the minutesThe Bibb County Board of Education authorized the Superintendent to fund Leader In Me for $342,130.00 for FY 24 through the ARP Funding.
No recorded vote.
FY 2024 Foothills Intergovernmental Agreement
Official wordingIS-11 FY 2024 Foothills Intergovernmental Agreement (ACTION)
From the minutesThe Bibb County Board of Education also approved the Addendum to the Intergovernmental Agreement for the Governance and Operations of Foothills Regional High School between Foothills Regional High School and Bibb County School District. This addendum will become effective on July 1, 2023, and shall extend through June 30, 2024.
No recorded vote.
Final Approval of the FY 24 Superintendent’s Recommended Budget
Official wordingFSS-2 Final Approval of the FY 24 Superintendent’s Recommended Budget (ACTION)
From the minutesThe Board of Education approved the Superintendent’s FY 2024 Recommended Budget as presented.
No recorded vote.
FY 2023 Attorney Fees
Official wordingFSS-3 FY 2023 Attorney Fees (ACTION)
From the minutesThe Board of Education to authorized the Superintendent to issue purchase orders to Jones Cork, LLP for legal services and expenses for fiscal year 2024 for a combined total of $700,000.
No recorded vote.
Districtwide HVAC Replacement
Official wordingFSS-4 Districtwide HVAC Replacement (ACTION)
From the minutesThe Bibb County Board of Education authorized the Superintendent to enter into contract with Hamlin Air Conditioning and Sheet Metal, Inc. to provide Construction Contractor Services for the District wide HVAC Replacement in the amount not to exceed $7,297,241.00. The funds will be paid out of ESSER Funding.
No recorded vote.
Access Points
Official wordingFSS-5 Access Points (ACTION)
From the minutesThe Bibb County Board of Education authorize the purchase order to AiOS Group for the district’s wireless access point project in the amount not to exceed $2,913,628.28. The funding source is 2021 ESPLOST.
No recorded vote.
Renews the district’s property and liability insurance through the Georgia School Boards Association risk pool.
Official wordingFSS-6 FY 24 GSBA Risk Management Fund Insurance Renewal (ACTION)
From the minutesThe Bibb County School Board of Education approved the recommendation to renew the Property, Auto Liability, General Liability, School Leaders Liability, Law Enforcement Liability and Cyber Liability Insurance policies with the GSBA Risk Management Fund for the period 7-1-23 to 7-1-24 in the amount of $1,154,940.00. These funds will be paid out of general funds.
No recorded vote.
Approval of Paper and Chemical Bid Renewal
Official wordingFSS-7 Approval of Paper and Chemical Bid Renewal (ACTION)
From the minutesThe Bibb County Board of Education authorized the Superintendent to issue a Purchase Order to each vendor on an as-needed basis, not exceeding the listed total amount of $,1,407,935, to provide food items for all schools and the central kitchen. The funds will be paid out of the School Nutrition funds.
No recorded vote.
Approval of Food Bid Renewal
Official wordingFSS-8 Approval of Food Bid Renewal
From the minutesThe Bibb County Board of Education authorized the Superintendent to issue a Purchase Order to each vendor on an as-needed basis, not exceeding the listed total amount of $6,259,897, to provide food items for all schools and the central kitchen. The funds will be paid out of the School Nutrition fund.
No recorded vote.
FY 2024 School Nutrition Procurement Plan and Procedures
Official wordingFSS-9 FY 2024 School Nutrition Procurement Plan and Procedures
From the minutesThe Bibb County Board of Education authorized the Superintendent to issue a Purchase Order to each vendor on an as-needed basis, not exceeding the listed total amount of $6,259,897, to provide food items for all schools and the central kitchen. The funds will be paid out of the School Nutrition fund.
No recorded vote.
CGPE – Administrative Personnel Non-School Employment
Official wordingPR-1 CGPE – Administrative Personnel Non-School Employment (ACTION)
From the minutesThe Bibb County Board of Education approved the revision of Policy CGPE- Administrative Personnel Non-School Employment.
No recorded vote.
DJE – Purchasing
Official wordingPR-2 DJE – Purchasing (ACTION)
From the minutesThe Bibb County Board of Education approve the revision of Policy DJE, Purchasing.
No recorded vote.
DJEAC – Purchasing or Credit Card Use
Official wordingPR-3 DJEAC – Purchasing or Credit Card Use (ACTION)
From the minutesThe Bibb County Board of Education approve the revision of Policy DJEAC, Purchasing or Credit Card Use.
No recorded vote.
Approves the latest personnel moves for certified staff — teachers and other licensed employees (hires, transfers, and departures).
Official wordingPS-1 Certified Personnel Report (ACTION)
From the minutesThe Bibb County Board of Education approved the Certified Personnel Report that includes the new hires, transfers, and retirements/resignations of certified employees. - Motion made by: Dr. Lisa Garrett-Boyd - Motion seconded by: Mr. Juawn Jackson
Approves the latest personnel moves for classified staff — non-teaching employees like aides, bus drivers, and custodians (hires, transfers, and departures).
Official wordingPS-2 Classified Personnel Report (ACTION)
From the minutesThe Bibb County Board of Education approved the Classified Personnel Report that includes the new hires, transfers, and retirements/resignations of classified employees. - Motion made by: Mr. Juawn Jackson - Motion seconded by: Dr. Thelma Dillard
Approves personnel actions recommended by the district’s central office.
Official wordingPS-6 Central Office Recommendation (ACTION)
From the minutesThe Bibb County Board of Education approved Central Office Recommendation. - Motion made by: Mr. James Freeman - Motion seconded by: Dr. Sundra Woodford
New Business
Old Business
Ends the meeting.
Official wordingAdjourn
From the minutes7:06 p.m. - Motion made by: Dr. Thelma Dillard - Motion seconded by: Dr. Sundra Woodford Voting results: Unanimously approved