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Committee Meeting

July 21, 2022

A smaller group of board members that reviews items — like finance or policy — before the full board votes.

Agenda items
43
With votes
16
Contested
2

Attendance

No recorded vote.

Voting Members

From the minutes- Dr. Thelma Dillard, President - Dr. Lisa Garrett, Vice President - Mr. Daryl Morton, Board Member - Dr. Sundra Woodford, Board Member - Mr. James Freeman, Board Member - Mrs. Kristin Hanlon, Treasurer - Mr. Juawn Jackson, Board Member - Ms. Myrtice Johnson, Board Member

No recorded vote.

Call to Order
INSTRUCTIONAL SERVICES COMMITTEE

Approves a contract with Maxim for staffing services.

Official wordingIS-1 Maxim Staffing Services (ACTION)

From the minutes- Motion made by: Dr. Lisa Garrett - Motion seconded by: Mr. James Freeman Voting results: Unanimously approved
8 Yes
Full roll call
Thelma DillardYes
Daryl MortonYes
Sundra WoodfordYes
James FreemanYes
Kristin HanlonYes
Juawn JacksonYes
Myrtice JohnsonYes
Lisa Garrett-BoydYes

Renews the district's contract with Kelly Services.

Official wordingIS-2 Kelly Services Contract Renewal (ACTION)

From the minutes- Motion made by: Dr. Lisa Garrett - Motion seconded by: Dr. Sundra Woodford Voting results: Unanimously approved
8 Yes
Full roll call
Thelma DillardYes
Daryl MortonYes
Sundra WoodfordYes
James FreemanYes
Kristin HanlonYes
Juawn JacksonYes
Myrtice JohnsonYes
Lisa Garrett-BoydYes

Approves a contract with Tutor.com.

Official wordingIS-3 Tutor. com (ACTION)

From the minutes- Motion made by: Mr. Juawn Jackson - Motion seconded by: Dr. Lisa Garrett Voting results: Unanimously approved
8 Yes
Full roll call
Thelma DillardYes
Daryl MortonYes
Sundra WoodfordYes
James FreemanYes
Kristin HanlonYes
Juawn JacksonYes
Myrtice JohnsonYes
Lisa Garrett-BoydYes
Presentation

Summer Camp Data Review

Official wordingIS-4 Summer Camp Data Review (PRESENTATION)

From the minutesDr. Chip Johnson

A presentation to the board. No vote is taken.

Presentation

Project AWARE

Official wordingIS-5 Project AWARE (PRESENTATION)

From the minutesTajalyn Woodruff

A presentation to the board. No vote is taken.

Approves a contract with Gallup for the district.

Official wordingIS-6 Gallup (ACTION)

From the minutes- Motion made by: Dr. Sundra Woodford - Motion seconded by: Mr. Juawn Jackson
7 Yes1 No
Voted No
Daryl Morton (At-Large · Post 7)
Full roll call
Thelma DillardYes
Daryl MortonNo
Sundra WoodfordYes
James FreemanYes
Kristin HanlonYes
Juawn JacksonYes
Myrtice JohnsonYes
Lisa Garrett-BoydYes
FISCAL/SUPPORT SERVICES COMMITTEE

Monthly Financial Report

Official wordingFSS-1 Monthly Financial Report

From the minutesMrs. Sharon Roberts

No recorded vote.

Gives tentative approval to the 2022 school property-tax (millage) rate.

Official wordingFSS-2 Tentative CY 2022 Millage Rate (ACTION)

From the minutes- Motion made by: Mr. James Freeman - Motion seconded by: Mr. Daryl Morton Voting results: Unanimously approved
8 Yes
Full roll call
Thelma DillardYes
Daryl MortonYes
Sundra WoodfordYes
James FreemanYes
Kristin HanlonYes
Juawn JacksonYes
Myrtice JohnsonYes
Lisa Garrett-BoydYes

Approves upgrading the district's network switches.

Official wordingFSS-3 Network Switch Upgrade (ACTION)

From the minutes- Motion made by: Dr. Lisa Garrett - Motion seconded by: Mr. James Freeman Voting results: Unanimously approved
8 Yes
Full roll call
Thelma DillardYes
Daryl MortonYes
Sundra WoodfordYes
James FreemanYes
Kristin HanlonYes
Juawn JacksonYes
Myrtice JohnsonYes
Lisa Garrett-BoydYes

Approves Cisco Webex Calling phone service for the district.

Official wordingFSS-4 Cisco Webex Calling (ACTION)

From the minutes- Motion made by: Ms. Myrtice Johnson - Motion seconded by: Dr. Sundra Woodford Voting results: Unanimously approved
8 Yes
Full roll call
Thelma DillardYes
Daryl MortonYes
Sundra WoodfordYes
James FreemanYes
Kristin HanlonYes
Juawn JacksonYes
Myrtice JohnsonYes
Lisa Garrett-BoydYes

Awards architectural-services work for Thompson Stadium Phase 3.

Official wordingFSS-5 RFP 23 - 003 Architectural Services for Thompson Stadium Phase 3 (ACTION)

From the minutes- Motion made by: Dr. Lisa Garrett - Motion seconded by: Ms. Myrtice Johnson Voting results: Unanimously approved
8 Yes
Full roll call
Thelma DillardYes
Daryl MortonYes
Sundra WoodfordYes
James FreemanYes
Kristin HanlonYes
Juawn JacksonYes
Myrtice JohnsonYes
Lisa Garrett-BoydYes

Awards architectural-services work for the new Springdale Elementary School.

Official wordingFSS-6 RFP 23 - 004 Architectural Services for New Springdale Elementary (ACTION)

From the minutes- Motion made by: Dr. Sundra Woodford - Motion seconded by: Mr. Juawn Jackson Voting results: Unanimously approved
8 Yes
Full roll call
Thelma DillardYes
Daryl MortonYes
Sundra WoodfordYes
James FreemanYes
Kristin HanlonYes
Juawn JacksonYes
Myrtice JohnsonYes
Lisa Garrett-BoydYes

Awards the bid for milk and dairy products.

Official wordingFSS-7 RFP Award – Milk and Dairy Products (ACTION)

From the minutes- Motion made by: Ms. Myrtice Johnson - Motion seconded by: Dr. Sundra Woodford Voting results: Unanimously approved
8 Yes
Full roll call
Thelma DillardYes
Daryl MortonYes
Sundra WoodfordYes
James FreemanYes
Kristin HanlonYes
Juawn JacksonYes
Myrtice JohnsonYes
Lisa Garrett-BoydYes

Renews the district’s property and liability insurance through the Georgia School Boards Association risk pool.

Official wordingFSS-8 GSBA Risk Management Fund Business Insurance Renewal (ACTION)

From the minutes- Motion made by: Dr. Sundra Woodford - Motion seconded by: Ms. Myrtice Johnson Voting results: Unanimously approved
8 Yes
Full roll call
Thelma DillardYes
Daryl MortonYes
Sundra WoodfordYes
James FreemanYes
Kristin HanlonYes
Juawn JacksonYes
Myrtice JohnsonYes
Lisa Garrett-BoydYes
POLICIES AND RULES COMMITTEE

Revises the board policy on distributing free materials in schools.

Official wordingPR-1 KI - Free Materials Distribution in Schools (ACTION)

From the minutes- Motion made by: Dr. Lisa Garrett - Motion seconded by: Ms. Myrtice Johnson Voting results: Unanimously approved
8 Yes
Full roll call
Thelma DillardYes
Daryl MortonYes
Sundra WoodfordYes
James FreemanYes
Kristin HanlonYes
Juawn JacksonYes
Myrtice JohnsonYes
Lisa Garrett-BoydYes

Rescinds the board policy on public health authorities.

Official wordingPR-2 LDAF - Public Health Authorities – Rescinding (ACTION)

From the minutes- Motion made by: Ms. Myrtice Johnson - Motion seconded by: Mr. James Freeman Voting results: Unanimously approved
8 Yes
Full roll call
Thelma DillardYes
Daryl MortonYes
Sundra WoodfordYes
James FreemanYes
Kristin HanlonYes
Juawn JacksonYes
Myrtice JohnsonYes
Lisa Garrett-BoydYes

Revises the board policy on parent organizations.

Official wordingPR-3 LEB - Parents Organizations (ACTION)

From the minutes- Motion made by: Dr. Sundra Woodford - Motion seconded by: Dr. Lisa Garrett Voting results: Unanimously approved
8 Yes
Full roll call
Thelma DillardYes
Daryl MortonYes
Sundra WoodfordYes
James FreemanYes
Kristin HanlonYes
Juawn JacksonYes
Myrtice JohnsonYes
Lisa Garrett-BoydYes

Adopts Policy IKBB, a new process for resolving complaints about divisive concepts taught in schools.

Official wordingPR-4 IKBB - Divisive Concepts (new policy) (ACTION)

From the minutes- Motion made by: Mr. James Freeman - Motion seconded by: Dr. Sundra Woodford
7 Yes1 No
Voted No
Thelma Dillard
Full roll call
Thelma DillardNo
Daryl MortonYes
Sundra WoodfordYes
James FreemanYes
Kristin HanlonYes
Juawn JacksonYes
Myrtice JohnsonYes
Lisa Garrett-BoydYes
For information

EC - Equipment and Supplies Management (rescinding)

Official wordingPR-5 EC - Equipment and Supplies Management (rescinding) (INFORMATION)

Shared with the board for information. No vote is taken.

For information

EDAE - Private Vehicles

Official wordingPR-6 EDAE - Private Vehicles (INFORMATION)

Shared with the board for information. No vote is taken.

For information

KJ - Advertising in the Schools

Official wordingPR-7 KJ - Advertising in the Schools (INFORMATION)

Shared with the board for information. No vote is taken.

PERSONNEL SERVICES COMMITTEE

Votes to meet privately on matters state law lets boards close — like personnel, lawsuits, property, or safety. No final decisions are made behind closed doors.

Official wordingExecutive Session – Personnel Matters/Future Acquisition of Property/Pending Litigation/School Safety/Cybersecurity

From the minutes- Motion made by: Dr. Sundra Woodford - Motion seconded by: Mrs. Kristin Hanlon Voting results: Unanimously approved
8 Yes
Full roll call
Thelma DillardYes
Daryl MortonYes
Sundra WoodfordYes
James FreemanYes
Kristin HanlonYes
Juawn JacksonYes
Myrtice JohnsonYes
Lisa Garrett-BoydYes

Approves the latest personnel moves for certified staff — teachers and other licensed employees (hires, transfers, and departures).

Official wordingPS-1 Certified Personnel Report (ACTION)

No recorded vote.

Approves the latest personnel moves for classified staff — non-teaching employees like aides, bus drivers, and custodians (hires, transfers, and departures).

Official wordingPS-2 Classified Personnel Report (ACTION)

No recorded vote.

For information

Classified Personnel Information

Official wordingPS-3 Classified Personnel Information (INFORMATION)

Shared with the board for information. No vote is taken.

Settlements

Official wordingPS-4 Settlements (ACTION)

No recorded vote.

Approves personnel actions recommended by district administrators.

Official wordingPS 5 – Administrator Recommendations (NOT NEEDED)

No recorded vote.

Approves personnel actions recommended by the district’s central office.

Official wordingPS 6 – Central Office Recommendations (ACTION)

No recorded vote.

FOR INFORMATION

2016 and 2021 Capital Improvement Programs

Official wordingFI-1 2016 and 2021 Capital Improvement Programs

No recorded vote.

ESPLOST 2016 Reports

No recorded vote.

ESPLOST 2021 Reports

No recorded vote.

Bonds of 2020 Report

No recorded vote.

Debt Services Reports

No recorded vote.

FI- 2 Investments and Investment Income Report

No recorded vote.

Adjourn