Committee Meeting

July 20, 2023

A smaller group of board members that reviews items — like finance or policy — before the full board votes.

Agenda items

With votes

Contested

Attendance

No recorded vote.

Voting Members

From the minutes- Dr. Thelma Dillard, Board Member - Dr. Lisa Garrett-Boyd, Board Member - Mrs. Kristin Hanlon, Treasurer - Mr. James Freeman, Board Member - Mr. Juawn Jackson, President - Ms. Myrtice Johnson, Vice President - Mr. Daryl Morton, Board Member - Dr. Sundra Woodford, Board Member

No recorded vote.

Call to Order

INSTRUCTIONAL SERVICES COMMITTEE

Presentation

Gallup

Official wordingIS-1 Gallup (PRESENTATION)

From the minutesDr. Katika Lovett

A presentation to the board. No vote is taken.

District documentsBCSD Leadership Results Briefing_BOE_July 2023 ↗

Approves up to $207,538 for a one-year Gallup staff-engagement contract.

Official wordingIS-2 Gallup Renewal (ACTION)

From the minutesThe Board voted 6-2 authorizing the Superintendent to enter into a one-year contract with Gallup for the 2023-24 school year in an amount not to exceed $207,538.00 from General Funds. - Motion made by: Dr. Sundra Woodford - Motion seconded by: Mrs. Kristin Hanlon

6 Yes2 No

Voted No

James Freeman (District 6), Daryl Morton (At-Large · Post 7)

Full roll call

Thelma DillardYes

Lisa Garrett-BoydYes

Kristin HanlonYes

James FreemanNo

Juawn JacksonYes

Myrtice JohnsonYes

Daryl MortonNo

Sundra WoodfordYes

District documentsAction Memo - Gallup ↗ · GallupContract_BibbCounty_EE_CS_05082023 ↗

Presentation

Strategic Plan

Official wordingIS-3 Strategic Plan (PRESENTATION)

From the minutesDr. Katika Lovett

A presentation to the board. No vote is taken.

District documentsB4B Performance Measures_BOE Presentation_July 2023 ↗

Approves $305,112 for an employability and life-skills curriculum for high schoolers.

Official wordingIS-4 Education Associates-Post Secondary Readiness (ACTION)

From the minutesThe board authorized the Superintendent to approve the purchase of the Employability/Life Skills curriculum for the High School Program for FY 2023-2024, at the cost of $305,112 through IDEA Funds. - Motion made by: Dr. Sundra Woodford - Motion seconded by: Ms. Myrtice Johnson Voting results: Unanimously approved

8 Yes

Full roll call

Thelma DillardYes

Lisa Garrett-BoydYes

Kristin HanlonYes

James FreemanYes

Juawn JacksonYes

Myrtice JohnsonYes

Daryl MortonYes

Sundra WoodfordYes

District documentsEducation Associates FY24 ↗ · FY24 Quote ↗

Renews the Kelly Education substitute-staffing contract, up to $3.6 million.

Official wordingIS-5 Kelly Service Renewal (ACTION)

From the minutesThe board approved the renewal of the contract with Kelly Education Services for the 2023-2024 School year at a cost not to exceed $3,600,000 from a combination of General and Federal funds. - Motion made by: Dr. Lisa Garrett-Boyd - Motion seconded by: Ms. Myrtice Johnson Voting results: Unanimously approved

8 Yes

Full roll call

Thelma DillardYes

Lisa Garrett-BoydYes

Kristin HanlonYes

James FreemanYes

Juawn JacksonYes

Myrtice JohnsonYes

Daryl MortonYes

Sundra WoodfordYes

District documentsAction Memo - Kelly Services Renewal ↗ · Exhibit_A_Bibb County School District_GA July 2023 ↗

Approves a contract for an agency to supply certified (licensed) teachers.

Official wordingIS-6 Certified Teacher Staffing Services (ACTION)

From the minutesThe Board approved and authorized the Superintendent to issue a Purchase Order to each vendor on an as-needed basis not exceeding $2,097,600 from General funds. - Motion made by: Mr. James Freeman - Motion seconded by: Mr. Daryl Morton Voting results: Unanimously approved

8 Yes

Full roll call

Thelma DillardYes

Lisa Garrett-BoydYes

Kristin HanlonYes

James FreemanYes

Juawn JacksonYes

Myrtice JohnsonYes

Daryl MortonYes

Sundra WoodfordYes

District documentsAction Memo - Certified Teacher Staffing Services ↗

FISCAL/SUPPORT SERVICES COMMITTEE

Monthly Financial Report

Official wordingFSS-1 Monthly Financial Report

From the minutesSharon Roberts

No recorded vote.

District documentsJuly 2023 Board Meeting_May 2023 Financial Presentation ↗

Tentatively sets the 2023 school tax rate at 14.650 mills.

Official wordingFSS-2 Tentative Adoption - CY 2023 (FY 2024) Millage Rate (ACTION)

From the minutesThe board approved Option C at 14.650 mills as the CY 2023 Millage Rate for the Bibb County School District. - Motion made by: Mr. James Freeman - Motion seconded by: Dr. Sundra Woodford Voting results: Unanimously approved

8 Yes

Full roll call

Thelma DillardYes

Lisa Garrett-BoydYes

Kristin HanlonYes

James FreemanYes

Juawn JacksonYes

Myrtice JohnsonYes

Daryl MortonYes

Sundra WoodfordYes

District documentsTentative Adoption - CY 2023 (FY 2024) Millage Rate_Action Memo_Update ↗

Approves $225,000 for Waste Management garbage and recycling service.

Official wordingFSS-3 FY 2024 District Contract-Garbage and Recycling(ACTION)

From the minutesThe Board authorized the Superintendent to issue a purchase order for $225,000 to Waste Management for the FY 2024 Contractual Agreement of Garbage and Recycling Services with general funds. - Motion made by: Ms. Myrtice Johnson - Motion seconded by: Dr. Thelma Dillard Voting results: Unanimously approved

8 Yes

Full roll call

Thelma DillardYes

Lisa Garrett-BoydYes

Kristin HanlonYes

James FreemanYes

Juawn JacksonYes

Myrtice JohnsonYes

Daryl MortonYes

Sundra WoodfordYes

District documentsFY 2024 Garbage and Recycling Contract-Action Memo ↗ · 1-2023 Bonfire Bibb Schools Completed Proposal (1)-WasteManagement ↗

Approves up to $5.62 million for Johnson Controls district-wide security upgrades (ESPLOST funds).

Official wordingFSS-4 Districtwide Security Upgrades (ACTION)

From the minutesThe Board approved the issuance of a purchase order to Johnson Controls Inc. in an amount not to exceed $5,622,472 with 2021 ESPLOST funds. - Motion made by: Dr. Lisa Garrett-Boyd - Motion seconded by: Dr. Thelma Dillard Voting results: Unanimously approved

8 Yes

Full roll call

Thelma DillardYes

Lisa Garrett-BoydYes

Kristin HanlonYes

James FreemanYes

Juawn JacksonYes

Myrtice JohnsonYes

Daryl MortonYes

Sundra WoodfordYes

District documentsAction Memo Districtwide Security Upgrades ↗ · BCSD-Proposal-Summary-JCI security upgrades2023 ↗

Approves $169,608 to lease copiers from Superior Document Solutions.

Official wordingFSS-5 FY 2024 District Contract-Copiers (ACTION)

From the minutesThe Board authorized the Superintendent to issue a purchase order for $169,608 to Superior Document Solutions for the FY 2024 Contractual Agreement of Multi-Functional Device Leases through general funds. - Motion made by: Ms. Myrtice Johnson - Motion seconded by: Dr. Thelma Dillard Voting results: Unanimously approved

8 Yes

Full roll call

Thelma DillardYes

Lisa Garrett-BoydYes

Kristin HanlonYes

James FreemanYes

Juawn JacksonYes

Myrtice JohnsonYes

Daryl MortonYes

Sundra WoodfordYes

District documentsAction Memo - FY 2024 Copier Contract ↗ · LEASE ATTACHMENT-Phase I ↗ · Sales Order June 2023 ↗

Approves a contract to buy gasoline and diesel fuel for district vehicles.

Official wordingFSS-6 Gas and Diesel Fuel Purchase (ACTION)

From the minutesThe board approved the purchase of more than $150,000 for gas and diesel fuel purchases with Walthall Oil Company, Mansfield Oil Company, and Osan Petroleum Company for FY 2024 with general funds. - Motion made by: Dr. Thelma Dillard - Motion seconded by: Mr. James Freeman Voting results: Unanimously approved

8 Yes

Full roll call

Thelma DillardYes

Lisa Garrett-BoydYes

Kristin HanlonYes

James FreemanYes

Juawn JacksonYes

Myrtice JohnsonYes

Daryl MortonYes

Sundra WoodfordYes

District documentsAction Memo_Gas and Diesel Fuel Puchase ↗ · 2022-2023 Fuel Order Log ↗

Approves a contract to buy propane fuel for district use.

Official wordingFSS-7 Propane Fuel Purchase (ACTION)

From the minutesFSS-7 The Board approved the renewal of propane fuel purchases from Ferrellgas LP, and authorized the Superintendent to issue a purchase not to exceed $900,000 through general funds. - Motion made by: Ms. Myrtice Johnson - Motion seconded by: Dr. Sundra Woodford Voting results: Unanimously approved

8 Yes

Full roll call

Thelma DillardYes

Lisa Garrett-BoydYes

Kristin HanlonYes

James FreemanYes

Juawn JacksonYes

Myrtice JohnsonYes

Daryl MortonYes

Sundra WoodfordYes

District documentsAction Memo_Propane Fuel Puchase ↗ · RFQ 21-013 Propane Bid File V2 ↗

Approves up to $165,730 for temporary school-nutrition staffing.

Official wordingFSS-8 School Nutrition Temporary Staffing (ACTION)

From the minutesThe Board authorized the Superintendent to issue a Purchase order in an amount not to exceed $165,730 from general funds, to provide as-needed temporary staffing for the School Nutrition Department. - Motion made by: Dr. Lisa Garrett-Boyd - Motion seconded by: Dr. Thelma Dillard Voting results: Unanimously approved

8 Yes

Full roll call

Thelma DillardYes

Lisa Garrett-BoydYes

Kristin HanlonYes

James FreemanYes

Juawn JacksonYes

Myrtice JohnsonYes

Daryl MortonYes

Sundra WoodfordYes

District documentsAction Memo - School Nutrition Temporary Staffing SY 24 ↗

Presentation

Springdale ES 2023

Official wordingFSS-9 Springdale ES 2023 (PRESENTATION)

From the minutesSam Kitchens

A presentation to the board. No vote is taken.

District documentsSpringdale ES 2023 Presentation 7.19.23 ↗

POLICIES AND RULES COMMITTEE

Updates the district’s student attendance policy.

Official wordingPR-1 JB - Student Attendance (ACTION)

From the minutesThe Board approved the revisions of Policy JB-Student Attendance - Motion made by: Dr. Thelma Dillard - Motion seconded by: Ms. Myrtice Johnson Voting results: Unanimously approved

8 Yes

Full roll call

Thelma DillardYes

Lisa Garrett-BoydYes

Kristin HanlonYes

James FreemanYes

Juawn JacksonYes

Myrtice JohnsonYes

Daryl MortonYes

Sundra WoodfordYes

District documents7.16.23 - Action Memo - JB ↗ · 06-01-23 - Policy JB - CLEAN ↗

Updates the district’s policy on the minimum age to enter school.

Official wordingPR-2 JBB -Entrance Age (ACTION)

From the minutesThe Board approved the revisions of Policy JBB-Entrance Age. - Motion made by: Mrs. Kristin Hanlon - Motion seconded by: Dr. Lisa Garrett-Boyd Voting results: Unanimously approved

8 Yes

Full roll call

Thelma DillardYes

Lisa Garrett-BoydYes

Kristin HanlonYes

James FreemanYes

Juawn JacksonYes

Myrtice JohnsonYes

Daryl MortonYes

Sundra WoodfordYes

District documents7.16.23 - Action Memo - JBB ↗ · 06-01-23 - Policy JBB - CLEAN ↗

Updates the district’s policy on board–community relations.

Official wordingPR-3 KC Board-Community Relations (ACTION)

From the minutesThe Board approved the revisions of Policy KC-Board-Community Relations. - Motion made by: Dr. Sundra Woodford - Motion seconded by: Dr. Thelma Dillard Voting results: Unanimously approved

8 Yes

Full roll call

Thelma DillardYes

Lisa Garrett-BoydYes

Kristin HanlonYes

James FreemanYes

Juawn JacksonYes

Myrtice JohnsonYes

Daryl MortonYes

Sundra WoodfordYes

District documents7.16.23 - Action Memo - KC ↗ · 06-01-23 - Policy KC - CLEAN ↗

For information

Proposes minor revisions to the student code of conduct for consistency.

Official wordingPR-4 JCDA Student Code of Conduct (INFORMATION)

Shared with the board for information. No vote is taken.

District documents07.05.23 - Information Memo - Policy JCDA - Student Code of Conduct ↗ · 07.05.23 - Policy JCDA - Student Code of Conduct - JC RL Accepted ↗ · 07.05.23 - Policy JCDA - Student Code of Conduct - JC RL ↗

For information

Proposes revising the student discipline-hearing procedures, including 48 hours' notice when a student brings an attorney.

Official wordingPR-5 JCEB-Student Hearing Procedures (INFORMATION)

Shared with the board for information. No vote is taken.

District documents07.05.23 - Information Memo - Policy JCEB - Student Hearing Procedures ↗ · 07-05-23 - Policy JCEB - JC RL Accepted ↗ · 07-05-23 - Policy JCEB - JC RL ↗

For information

Proposes minor revisions to the remedial-programs policy for consistency.

Official wordingPR-6 IDDB-Remedial Programs (INFORMATION)

Shared with the board for information. No vote is taken.

District documents07-05-23 - Information Memo - IDDB - Remedial Programs ↗ · 07-05-23 - Policy IDDB - Remedial Programs - JC RL Accepted ↗ · 07-05-23 - Policy IDDB - Remedial Programs - JC RL ↗

PERSONNEL SERVICES COMMITTEE

Votes to meet privately on matters state law lets boards close — like personnel, lawsuits, property, or safety. No final decisions are made behind closed doors.

Official wordingExecutive Session-Personnel Matters/Future Acquisition of Property/Pending Litigation/School Safety

From the minutes5:52 p.m. - Enter into Executive Session - Motion made by: Dr. Sundra Woodford - Motion seconded by: Ms. Myrtice Johnson Voting results: Unanimously approved

8 Yes

Full roll call

Thelma DillardYes

Lisa Garrett-BoydYes

Kristin HanlonYes

James FreemanYes

Juawn JacksonYes

Myrtice JohnsonYes

Daryl MortonYes

Sundra WoodfordYes

Approves the latest personnel moves for certified staff — teachers and other licensed employees (hires, transfers, and departures).

Official wordingPS1 Certified Personnel Report (ACTION)

No recorded vote.

District documentsPS1 BR 7.20.2023 ↗

Approves the latest personnel moves for classified staff — non-teaching employees like aides, bus drivers, and custodians (hires, transfers, and departures).

Official wordingPS2 Classified Personnel Report (ACTION)

No recorded vote.

District documentsPS2 BR 7.20.2023 ↗

For information

Approves the latest personnel moves for classified staff — non-teaching employees like aides, bus drivers, and custodians (hires, transfers, and departures).

Official wordingPS3 Classified Personnel Report (INFORMATION)

Shared with the board for information. No vote is taken.

District documentsPS3 BR 7.20.2023 ↗

Approves personnel actions recommended by the district’s central office.

Official wordingPS6-Central Office Recommendations (ACTION)

From the minutes6:27 Returned from Executive Session - Motion made by: Dr. Sundra Woodford - Motion seconded by: Dr. Thelma Dillard Voting results: Unanimously approved PS-1, PS-2, PS-3 & PS-6 approved.

8 Yes

Full roll call

Thelma DillardYes

Lisa Garrett-BoydYes

Kristin HanlonYes

James FreemanYes

Juawn JacksonYes

Myrtice JohnsonYes

Daryl MortonYes

Sundra WoodfordYes

District documentsPS6 - Central Office Appointments ↗

FOR INFORMATION