Board Meeting
November 21, 2019
The board’s regular public meeting — where most policies, budgets, and personnel decisions get a formal vote.
Agenda items
36
With votes
4
Contested
1
Attendance
No recorded vote.
Voting Members
From the minutes- Mr. Lester Miller, President - Dr. Sundra Woodford, Vice President - Dr. Thelma Dillard, Treasurer - Mrs. Ella Carter, Board Member - Mr. Robert Easter, Board Member - Dr. Lisa Garrett, Board Member - Mr. Daryl Morton, Board Member - Mrs. Susan Sipe, Board Member
No recorded vote.
Non-Voting Members
From the minutes- Dr. Curtis Jones Jr, Superintendent
No recorded vote.
Call to Order
Pledge of Allegiance
Invocation
Report of the Superintendent
From the minutesGASSP Assistant Principal of the Year Finalist The Georgia Association of Secondary School Principals annually recognizes school administrators for their efforts at the middle and high school levels. These leaders, both principals and assistant principals, are honored for their involvement in a variety of crucial areas of school life. This year, Westside High School Assistant Principal Dr. Barbara P. Bazor was chose…
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GASSP Assistant Principal of the Year Finalist The Georgia Association of Secondary School Principals annually recognizes school administrators for their efforts at the middle and high school levels. These leaders, both principals and assistant principals, are honored for their involvement in a variety of crucial areas of school life. This year, Westside High School Assistant Principal Dr. Barbara P. Bazor was chosen as one of five finalists for the GASSP Assistant Principal of the Year Award. This places her in the top five among all middle and high school assistant principals in the state. ESPLOST Committee The Board recognized Cynthia Busbee, Ron Shipman and Bruce Leicht for their leadership during the recent Education Special Purpose Local Option Sales Tax (ESPLOST) campaign. Due in large part to their efforts, this education tax renewal was approved by voters on November 5, 2019. BSN Partnership BSN has been a key partner for the District Athletic Department and is continuing that relationship with the upcoming Bibb-Houston County All-Star Game. The Board recognized BSN for the company’s role in the game, including donating jerseys for the senior football players to wear during the action. 2019 Fall GAESP School Bell Award Every year, the Georgia Association of Elementary School Principals presents the School Bell Award to no more than 10 schools across the state. These schools are recognized for having innovative programs in the area of curriculum and organizational leadership. For the fourth consecutive year, Vineville Academy of the Arts was chosen for the award, this time for “School of Dance: Panda Dance.” Certificate of Achievement for Excellence in Financial Reporting from the Government Finance Officers Association For the 20th consecutive year, the District is being recognized with a Certificate of Achievement from the Government Finance Officers Association. This award, which comes with an Award for Financial Reporting Achievement for Chief Financial Officer Ron Collier, Executive Director of Accounting Sharon Roberts and their staff, recognizes accounting and financial reporting in the comprehensive annual financial report (CAFR) for the 2018 fiscal year. No recorded vote.
Invitations to Visitors to Address the Board
Votes to meet privately on matters state law lets boards close — like personnel, lawsuits, property, or safety. No final decisions are made behind closed doors.
Official wordingExecutive Session – Personnel Matters/Future Acquisition of Property/Pending Litigation/School Safety
From the minutesThere was no Executive Session.
No recorded vote.
Approves the consent agenda — a bundle of routine items the board passes together in one vote.
Official wordingConsent Agenda
From the minutesDr. Dillard made a motion to approve the items on the consent agenda; seconded by Mrs. Carter and approved 8-0. - Motion made by: Dr. Thelma Dillard - Motion seconded by: Mrs. Ella Carter Voting results: Unanimously approved
8 Yes
Full roll call
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Approves the official record (minutes) of an earlier meeting.
Official wordingConfirmation of Minutes
From the minutesThe Board of Education confirmed the minutes of the following meeting: - Board Meeting - October 17, 2019
No recorded vote.
United Way of Central Georgia – Addendum to MOU
Official wordingIS-1 United Way of Central Georgia – Addendum to MOU
From the minutesThe Board of Education approved the addendum to the original Memorandum of Understanding with the United Way of Central Georgia for the Read United education initiative.
No recorded vote.
Land Bank Authority – Amendment to Intergovernmental Agreement
Official wordingFSS-1 Land Bank Authority – Amendment to Intergovernmental Agreement
From the minutesThe Board of Education approved the termination document and authorized the President of the Board of Education and the Superintendent to execute the document and to declare the IGA dated April 21, 2016 terminated.
No recorded vote.
ESPLOST Election Results Resolution
Official wordingFSS-2 ESPLOST Election Results Resolution
From the minutesThe Board of Education adopted the presented resolution to certify the November 4, 2019 ESPLOST election results.
No recorded vote.
Access Control Expense for Appling Middle School
Official wordingFSS-3 Access Control Expense for Appling Middle School
From the minutesThe Board of Education authorized the Superintendent to issue a purchase order for access control equipment to Johnson Controls for the new Appling Middle School in an amount not to exceed $112,875.46 using Sourcewell contract #031517-TIS.
No recorded vote.
IFB 20-06 – New Kitchen Equipment for New Elementary School #4
Official wordingFSS-4 IFB 20-06 – New Kitchen Equipment for New Elementary School #4
From the minutesThe Board of Education authorized the Superintendent to issue a purchase order to Strategic Equipment, Trimark, in the amount of $375,328.19 with the option to pursue the optional services, if deemed necessary.
No recorded vote.
Natural Gas Agreement – Georgia Municipal Association
Official wordingFSS-5 Natural Gas Agreement – Georgia Municipal Association
From the minutesThe Board of Education authorized the Superintendent o enter into an agreement with Georgia Municipal Association for natural gas services through Gas South at a cost of 0.229 per therm for the 2019-2020 school year.
No recorded vote.
WiSH Printing Contract – Ricoh America
Official wordingFSS-6 WiSH Printing Contract – Ricoh America
From the minutesThe Board of Education authorized the Superintendent to issue a purchase order to Ricoh America for managed print services through WISH Printing under the new contract agreement for the remainder of the 2019-2020 school year. This new agreement will include the lease of equipment, service fees and labor charges at a monthly rate of $8,282.00.
No recorded vote.
Workers Compensation Excess Insurance Policy Renewal
Official wordingFSS-7 Workers Compensation Excess Insurance Policy Renewal
From the minutesThe Board of Education authorized the Superintendent to renew the school district workers' compensation excess insurance policy with Safety National Casualty Corporation for the policy period January 1, 2020 to January 1, 2021. The premium to renew this policy is $130,315.000.
No recorded vote.
Upgrade of Audio/Video/EPIC Intercom Safe Alert System – Burdell-Hunt Elementary School
Official wordingFSS-8 Upgrade of Audio/Video/EPIC Intercom Safe Alert System – Burdell-Hunt Elementary School
From the minutesThe Board of Education authorized the Superintendent to issue a purchase order to Audio Enhancement in the amount not to exceed $210,916.00 using NJPA contract #111616 for the audio/video/intercom and EPIC safe alert system upgrade at Burdell-Hunt Elementary School.
No recorded vote.
Transfer of Property – Hartley Tracts B and C
Official wordingFSS-10 Transfer of Property – Hartley Tracts B and C
From the minutesThe Board of Education approved the resolution and authorization to transfer Hartley properties, tract B and tract C, to Macon Athletics, LLC.
No recorded vote.
Development and Operations Agreement – Macon Athletics, LLC
Official wordingFSS-11 Development and Operations Agreement – Macon Athletics, LLC
From the minutesThe Board of Education authorized the Superintendent and the Board President to execute the development and operating agreement with Macon Athletics, LLC.
No recorded vote.
Amendment to Intergovernmental Agreement – Project Bengal
Official wordingFSS-12 Amendment to Intergovernmental Agreement – Project Bengal
From the minutesThe Board of Education approved the amendment to the IGA relating to the distribution of payments in lieu of taxes with regard to Project Bengal/Irving Consumer Products, Inc.
No recorded vote.
Parking Garage – 440 Mulberry Street
Official wordingFSS-13 Parking Garage – 440 Mulberry Street
From the minutesThe Board of Education approved the Termination of the Amended and Restated Operating Agreement, Release and Satisfaction of the Operating and UDAG Loan Agreement and the Parking License Agreement. In addition, the Board of Education authorized the President of the Board and Superintendent to execute the aforementioned documents once the parking garage is transferred to the Urban Development Authority.
No recorded vote.
Second reading
Revision of Policy FDC – Naming Facilities (Second Reading)
Official wordingPR-1 Revision of Policy FDC – Naming Facilities (Second Reading)
From the minutesThe Board of Education approved the revision of Policy FDC - Naming Facilities.
No recorded vote.
Second reading
Revision of Policy FHCA – Names on Building Plaques (Second Reading)
Official wordingPR-2 Revision of Policy FHCA – Names on Building Plaques (Second Reading)
From the minutesThe Board of Education approved the revision of Policy FHCA - Names on Building Plaques.
No recorded vote.
Second reading
Revision of Policy IDFA – Gender Equity in Sports (Second Reading)
Official wordingPR-3 Revision of Policy IDFA – Gender Equity in Sports (Second Reading)
From the minutesThe Board of Education approved the revision of Policy IDFA - Gender Equity in Sports.
No recorded vote.
Approves the latest personnel moves for certified staff — teachers and other licensed employees (hires, transfers, and departures).
Official wordingPS-1 Certified Personnel Report
From the minutesThe Board of Education approved the Certified Personnel Report that includes the new hires, transfers and retirements/resignations of certified employees.
No recorded vote.
Approves the latest personnel moves for classified staff — non-teaching employees like aides, bus drivers, and custodians (hires, transfers, and departures).
Official wordingPS-2 Classified Personnel Report
From the minutesThe Board of Education approved the Classified Personnel Report that includes the new hires, transfers and resignations/retirements of classified employees.
No recorded vote.
Personnel Recommendations
Official wordingPS-3 Personnel Recommendations
From the minutesThe Board of Education approved the Superintendent's recommendations for the following classified terminations: - Devin Cotton - Custodian, Custodial Services - Williams Davis - Custodian, Custodial Services
No recorded vote.
Awards a $529,561.02 contract to B&H for security cameras.
Official wordingFSS-9 HikVision Camera Award
From the minutesDr. Dillard made a motion to authorize the Superintendent to issue a purchase order to B&H in the amount of $529,561.02 for cameras; seconded by Mr. Easter and approved 5-3. Mr. Miller, Mr. Morton and Mrs. Sipe voted no. - Motion made by: Dr. Thelma Dillard - Motion seconded by: Mr. Robert Easter
5 Yes3 No
Voted No
Full roll call
Yes
Yes
Yes
No
No
Yes
Yes
No
New Business
Hires law firms to pursue the district's claims against JUUL Labs, Inc.
Official wordingNB-1 JUUL Labs, Inc. (ACTION)
From the minutesMr. Morton made a motion to give the Superintendent the authority to retain the law firms of John T. Michell, LLC and Aylstock, Witkin, Kreis & Overholtz PLLC to represent the Bibb County School District in any and all claims the District may have against JUUL Labs, Inc. Morton; Dillard approved 8-0 - Motion made by: Mr. Daryl Morton - Motion seconded by: Dr. Thelma Dillard Voting results: Unanimously approved
8 Yes
Full roll call
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Old Business
Names the new elementary school on Greenbriar Road Rileydale Elementary School.
Official wordingOB-1 New Elementary School #4 Naming Committee Report
From the minutesThe naming committee for New Elementary School #4 recommended to the Board the school be named Rileydale Elementary School. The committee consisted of Dr. Sundra Woodford, chair, Dr. Thelma Dillard, Dr. Sonya Coley, Mary Wimberly and Vicki Williams. Dr. Dillard made a motion for the name of the new elementary school being constructed at 3522 Greenbriar Road to be Rileydale Elementary School; seconded by Mr. Easter a…
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The naming committee for New Elementary School #4 recommended to the Board the school be named Rileydale Elementary School. The committee consisted of Dr. Sundra Woodford, chair, Dr. Thelma Dillard, Dr. Sonya Coley, Mary Wimberly and Vicki Williams. Dr. Dillard made a motion for the name of the new elementary school being constructed at 3522 Greenbriar Road to be Rileydale Elementary School; seconded by Mr. Easter and approved 8-0. - Motion made by: Dr. Thelma Dillard - Motion seconded by: Mr. Robert Easter Voting results: Unanimously approved8 Yes
Full roll call
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Adjourn