Board Meeting
July 20, 2023
The board’s regular public meeting — where most policies, budgets, and personnel decisions get a formal vote.
Agenda items
31
With votes
18
Contested
1
Attendance
No recorded vote.
Voting Members
From the minutes- Dr. Thelma Dillard, Board Member - Dr. Lisa Garrett-Boyd, Board Member - Mrs. Kristin Hanlon, Treasurer - Mr. James Freeman, Board Member - Mr. Juawn Jackson, President - Ms. Myrtice Johnson, Vice President - Mr. Daryl Morton, Board Member - Dr. Sundra Woodford, Board Member
No recorded vote.
Call to Order
Pledge of Allegiance
Invocation
Report of the Superintendent
No recorded vote.
Superintendent Comments
Invitations to Visitors to Address the Board
Votes to meet privately on matters state law lets boards close — like personnel, lawsuits, property, or safety. No final decisions are made behind closed doors.
Official wordingExecutive Session – Personnel Matters/Future Acquisition of Property/Pending Litigation/School Safety/Cybersecurity
No recorded vote.
Approves the consent agenda — a bundle of routine items the board passes together in one vote.
Official wordingConsent Agenda
From the minutes- Motion made by: Mr. James Freeman - Motion seconded by: Dr. Lisa Garrett-Boyd Voting results: Unanimously approved
8 Yes
Full roll call
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Approves the official record (minutes) of an earlier meeting.
Official wordingConfirmation of Minutes -Board Meeting - June 15, 2023
From the minutesConfirmation of Board Committee Minutes - June 15, 2023.
No recorded vote.
Approves up to $207,538 for a one-year Gallup staff-engagement contract.
Official wordingIS-1 Gallup Renewal (ACTION)
From the minutesThe Board voted 6-2 authorizing the Superintendent to enter into a one-year contract with Gallup for the 2023-24 school year in an amount not to exceed $207,538.00 from General Funds. - Motion made by: Dr. Sundra Woodford - Motion seconded by: Mrs. Kristin Hanlon
6 Yes2 No
Voted No
James Freeman (District 6), Daryl Morton (At-Large · Post 7)
Full roll call
Yes
Yes
Yes
No
Yes
Yes
No
Yes
Approves $305,112 for an employability and life-skills curriculum for high schoolers.
Official wordingIS-4 Education Associates-Post Secondary Readiness (ACTION)
From the minutesThe Board authorized the Superintendent to approve the purchase of the Employability/Life Skills curriculum for the High School Program for FY 2023-2024, at the cost of $305,112 through IDEA Funds. - Motion made by: Dr. Sundra Woodford - Motion seconded by: Ms. Myrtice Johnson Voting results: Unanimously approved
8 Yes
Full roll call
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Renews the Kelly Education substitute-staffing contract, up to $3.6 million.
Official wordingIS-5 Kelly Service Renewal (ACTION)
From the minutesThe Board approved the renewal of the contract with Kelly Education Services for the 2023-2024 school year at a cost not to exceed $3,600,000 from a combination of General and Federal funds. - Motion made by: Dr. Lisa Garrett-Boyd - Motion seconded by: Ms. Myrtice Johnson Voting results: Unanimously approved
8 Yes
Full roll call
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Approves a contract for an agency to supply certified (licensed) teachers.
Official wordingIS-6 Certified Teacher Staffing Services (ACTION)
From the minutesThe Board approved and authorized the Superintendent to issue a purchase order to each vendor on an as-needed basis, not exceeding $2, 097,600 from General funds. - Motion made by: Mr. James Freeman - Motion seconded by: Mr. Daryl Morton Voting results: Unanimously approved
8 Yes
Full roll call
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Tentatively sets the 2023 school tax rate at 14.650 mills.
Official wordingFSS-2 Tentative Adoption - CY 2023 (FY 2024) Millage Rate (ACTION)
From the minutesThe Board approved Option C at 14.650 mills as the CY 2023 Millage Rate for the Bibb County School District. - Motion made by: Mr. James Freeman - Motion seconded by: Dr. Sundra Woodford Voting results: Unanimously approved
8 Yes
Full roll call
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Approves $225,000 for Waste Management garbage and recycling service.
Official wordingFSS-3 FY 2024 District Contract-Garbage and Recycling (ACTION)
From the minutesThe Board authorized the Superintendent to issue a purchase order for $225,000 to Waste Management for the FY 2024 Contractual Agreement of Garbage and Recycling Services with General Funds. - Motion made by: Ms. Myrtice Johnson - Motion seconded by: Dr. Thelma Dillard Voting results: Unanimously approved
8 Yes
Full roll call
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Approves up to $5.62 million for Johnson Controls district-wide security upgrades (ESPLOST funds).
Official wordingFSS-4 Districtwide Security Upgrades (ACTION)
From the minutesThe Board approved the issuance of a purchase order to Johnson Controls Inc. in an amount not to exceed $5,622,472 with 2021 ESPLOST funds. - Motion made by: Dr. Lisa Garrett-Boyd - Motion seconded by: Dr. Thelma Dillard Voting results: Unanimously approved
8 Yes
Full roll call
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Approves $169,608 to lease copiers from Superior Document Solutions.
Official wordingFSS-5 FY 2024 District Contract-Copiers(ACTION)
From the minutesThe Board authorizeed the Superintendent to issue a purchase order for $169,608 to Superior Document Solutions for the FY 2024 Contractual Agreement of Multi-Functional Device Leases through General funds. - Motion made by: Ms. Myrtice Johnson - Motion seconded by: Dr. Thelma Dillard Voting results: Unanimously approved
8 Yes
Full roll call
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Approves a contract to buy gasoline and diesel fuel for district vehicles.
Official wordingFSS-6 Gas and Diesel Fuel Purchase (ACTION)
From the minutesThe Board approvced the purchase of more than $150,000 for gas and diesel fuel purchases with Walthall Oil Company, Mansfield Oil Company, and Osan Petroleum Company for FY 2024 with General funds. - Motion made by: Dr. Thelma Dillard - Motion seconded by: Mr. James Freeman Voting results: Unanimously approved
8 Yes
Full roll call
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Approves a contract to buy propane fuel for district use.
Official wordingFSS-7 Propane Fuel Purchase (ACTION)
From the minutesThe Boarrd approved the renewal of propane fuel purchases from Ferrellgas LP, and authorized the Superintendent to issue a purchase order not to exceed $900,000 through General funds. - Motion made by: Ms. Myrtice Johnson - Motion seconded by: Dr. Thelma Dillard Voting results: Unanimously approved
8 Yes
Full roll call
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Approves up to $165,730 for temporary school-nutrition staffing.
Official wordingFSS-8 School Nutrition Temporary Staffing (ACTION)
From the minutesThe Board authorized the Superintendent to issue a purchase order in an amount not to exceed $165,730 from General funds, to provide as-needed temporary staffing for the School Nutrition Department. - Motion made by: Dr. Lisa Garrett-Boyd - Motion seconded by: Dr. Thelma Dillard Voting results: Unanimously approved
8 Yes
Full roll call
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Updates the district’s student attendance policy.
Official wordingPR-1 JB Student Attendance (ACTION)
From the minutesThe Board approved the revisions of Policy JB-Student Attendance. - Motion made by: Dr. Thelma Dillard - Motion seconded by: Ms. Myrtice Johnson Voting results: Unanimously approved
8 Yes
Full roll call
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Updates the district’s policy on the minimum age to enter school.
Official wordingPR-2 JBB – Entrance Age (ACTION)
From the minutesThe Board approved the revisions of Policy JBB-Entrance Age. - Motion made by: Mrs. Kristin Hanlon - Motion seconded by: Dr. Lisa Garrett-Boyd Voting results: Unanimously approved
8 Yes
Full roll call
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Updates the district’s policy on board–community relations.
Official wordingPR-3 KC Board-Community Relations (ACTION)
From the minutesThe Board approved the revisions of Policy KC-Board-Community Relations. - Motion made by: Dr. Sundra Woodford - Motion seconded by: Dr. Thelma Dillard Voting results: Unanimously approved
8 Yes
Full roll call
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Approves the latest personnel moves for certified staff — teachers and other licensed employees (hires, transfers, and departures).
Official wordingPS-1 Certified Personnel Report (ACTION)
From the minutesThe Bibb County Board of Education approved the Certified Personnel Report that includes the new hires, transfers, and retirements/resignations of certified employees. - Motion made by: Dr. Sundra Woodford - Motion seconded by: Dr. Thelma Dillard Voting results: Unanimously approved
8 Yes
Full roll call
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Approves the latest personnel moves for classified staff — non-teaching employees like aides, bus drivers, and custodians (hires, transfers, and departures).
Official wordingPS-2 Classified Personnel Report (ACTION)
From the minutesThe Bibb County Board of Education approved the Classified Personnel Report that includes the new hires, transfers, and retirements/resignations of classified employees. - Motion made by: Dr. Sundra Woodford - Motion seconded by: Dr. Thelma Dillard Voting results: Unanimously approved
8 Yes
Full roll call
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Approves personnel actions recommended by the district’s central office.
Official wordingPS-6 Central Office Recommendations (ACTION)
From the minutesThe Bibb County Board of Education approved the Central Office Recommendations. - Motion made by: Dr. Sundra Woodford - Motion seconded by: Dr. Thelma Dillard Voting results: Unanimously approved
8 Yes
Full roll call
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
New Business
Old Business
Adjourn