Board Meeting
May 19, 2022
The board’s regular public meeting — where most policies, budgets, and personnel decisions get a formal vote.
Attendance
No recorded vote.
Voting Members
From the minutes- Dr. Thelma Dillard, President - Dr. Lisa Garrett, Vice President - Kristin Hanlon, Treasurer - James Freeman, Board Member - Juawn Jackson, Board Member - Myrtice Johnson, Board Member - Mr. Daryl Morton, Board Member - Dr. Sundra Woodford, Board Member
No recorded vote.
Non-Voting Members
From the minutes- Dr. Curtis Jones Jr, Superintendent
No recorded vote.
Call to Order
Pledge of Allegiance
Invocation
Report of the Superintendent
No recorded vote.
Invitations to Visitors to Address the Board
Votes to meet privately on matters state law lets boards close — like personnel, lawsuits, property, or safety. No final decisions are made behind closed doors.
Official wordingExecutive Session – Personnel Matters/Future Acquisition of Property/Pending Litigation/School Safety/Cybersecurity
From the minutesThere was no Executive Session.
No recorded vote.
Approves the consent agenda — a bundle of routine items the board passes together in one vote.
Official wordingConsent Agenda
From the minutes- Motion made by: James Freeman - Motion seconded by: Dr. Sundra Woodford Voting results: Unanimously approved Including PR-1 and PR-2 for approval of the consent agenda Per the removal of PR-1 will be revised and brought to the next Board Meeting June 16, 2022
Approves the official record (minutes) of an earlier meeting.
Official wordingConfirmation of Minutes -Board Meeting - April
No recorded vote.
Renews the district’s contract for Imagine Learning / Edgenuity online learning software.
Official wordingIS-1 Renewal of Imagine Learning - Edgenuity (ACTION)
From the minutesThe Bibb County Board of Education approved the renewal of the Imagine Learning - Edgenuity contract for the 2022-2023 school year in an amount not to exceed $237,150.00 from CARES II funds and $1,410,000.00 from the American Rescue Plan Funds.
No recorded vote.
Renewal of School City Assessment Platform
Official wordingIS-2 Renewal of School City Assessment Platform (ACTION)
From the minutesThe Bibb County Board of Education approved the renewal of School City (Illuminate Education, Inc.) and authorize a purchase order for the district’s formative assessment platform for the 2022-2023 school year in the amount not to exceed $173,635.00 from CARES II funds.
No recorded vote.
Renewal of Write Score
Official wordingIS-3 Renewal of Write Score (ACTION)
From the minutesThe Bibb County Board of Education approved the renewal of Write Score and authorize a purchase order for the 2022-2023 school year for an amount not exceeding $152,600.00 which will come from CARES II funds.
No recorded vote.
Approves the “Leader in Me” student-leadership program for schools.
Official wordingIS-4 Leader in Me (ACTION)
From the minutesThe Bibb County Board of Education approved the Program for Exceptional Child to enter into service contracts with the above listed companies in the amount not to exceed $960,000.00, from the General Fund Budget.
No recorded vote.
Speech Contract Supports
Official wordingIS-5 Speech Contract Supports (ACTION)
From the minutesThe Bibb County Board of Education approved the Program for Exceptional Child to enter into service contracts with the above listed companies in the amount not to exceed $960,000.00, from the General Fund Budget.
No recorded vote.
Sensory Rooms
Official wordingIS-6 Sensory Rooms (ACTION)
From the minutesThe Bibb County Board of Education approved the installation of the 11 Sensory Rooms in specific schools. Funding is provided through IDEA-ARP funds. The expected cost is $341,000
No recorded vote.
BSN Nike County-Wide Program
Official wordingFSS-2 BSN Nike County-Wide Program (ACTION)
From the minutesThe Bibb County Board of Education approved the Superintendent to sign an all-inclusive branding agreement with BSN/Nike County-Wide Rewards Program utilizing the cooperative agreement OMNIA Number R201101.
No recorded vote.
RFP 22-041 Thompson Stadium Phase II Renovations Construction Manager At-Risk Services
Official wordingFSS-3 RFP 22-041 Thompson Stadium Phase II Renovations Construction Manager At-Risk Services (ACTION)
From the minutesThe Bibb County Board of Education approved the Superintendent to enter into contract with Sheridan Construction to provide construction management services for phase II renovations at Thompson Stadium. The project will be paid for with 2021 ESPLOST funds.
No recorded vote.
Resolution Requesting a Revision of the Bibb County School District FY 2020 Capital Outlay Funding Application
Official wordingFSS-4 Resolution Requesting a Revision of the Bibb County School District FY 2020 Capital Outlay Funding Application (ACTION)
From the minutesThe Bibb County Board of Education approved the adoption of the presented resolution to approve the revision of the FY 2020 Capital Outlay Funding Application.
No recorded vote.
Waste Management Renewal
Official wordingFSS-5 Waste Management Renewal (ACTION)
From the minutesThe Bibb County Board of Education approved the Superintendent Dr. Curtis Jones to issue a Purchase Order to Waste Management in the amount of $237,338 for the fiscal year 2023. The funding source is FY-2023 General Fund budget.
No recorded vote.
Renewal – Copaco Custodial Supplies
Official wordingFSS-6 Renewal – Copaco Custodial Supplies (ACTION)
From the minutesThe Bibb County Board of Education approved Superintendent the Dr. Curtis Jones to issue a Purchase Orders to Copaco for all custodial supplies as needed throughout the fiscal year. The Funding Source will be General Funds
No recorded vote.
Renewal – School Nutrition Flowers Bakery
Official wordingFSS-7 Renewal – School Nutrition Flowers Bakery (ACTION)
From the minutesThe Bibb County Board of Education approved the Superintendent to issue a purchase order to Flowers Baking Company in the amount of $317,043 for the FY 2023 fiscal year. These bakery items will only be ordered on an as needed basis. Funding will be from the School Nutrition Fund.
No recorded vote.
Renewal – Smallwares Equipment Items
Official wordingFSS-8 Renewal – Smallwares Equipment Items (ACTION)
From the minutesThe Bibb County Board of Education approved the Superintendent to issue a purchase order to Manning Brothers in the amount of $150,000 for the FY 2023 fiscal year. These small ware equipment items will only be ordered on an as-needed basis. Funding will be from the School Nutrition Fund.
No recorded vote.
FY 2023 School Nutrition Procurement Plan
Official wordingFSS-9 FY 2023 School Nutrition Procurement Plan (ACTION)
From the minutesThe Bibb County Board of Education approved the FY 2023 School Nutrition The Procurement Plan.
No recorded vote.
Fuel Purchase Propane
Official wordingFSS-10 Fuel Purchase Propane (ACTION)
From the minutesThe Bibb County Board of Education approved the renewal for propane fuel purchases from Ferrellgas LP and authorize the superintendent to issue a purchase order. The funding source is FY-2023 General Fund budget. Propane fuel purchases are not expected to exceed $900,000.00.
No recorded vote.
Fuel Purchase (Gas and Diesel)
Official wordingFSS-11 Fuel Purchase (Gas and Diesel) (ACTION)
From the minutesThe Bibb County Board of Education approved the purchase of more than $150,000.00 for gas and diesel fuel purchases from Walthall Oil Company, Mansfield Oil Company, and Osan Petroleum Company for FY 2023. The funding source is FY-2023 General Fund budget.
No recorded vote.
Renewal of Infinite Campus-Student Information System
Official wordingFSS-12 Renewal of Infinite Campus-Student Information System (ACTION)
From the minutesThe Bibb County Board of Education approved the Superintendent to issue a purchase order to K-12 Solutions Group for the annual renewal of Infinite Campus student information system for the 2022-2023 school year in the amount of $405,455.05 from General Funds (REAA).
No recorded vote.
RFP-22-042 Accidental Damage Protection
Official wordingFSS-13 RFP-22-042 Accidental Damage Protection (ACTION)
From the minutesThe Bibb County Board of Education awarded RFP 22-042 to Lexicon Tech Solutions. It is also recommended the Bibb County Board of Education authorize the Superintendent to issue a purchase order to Lexicon Tech Solutions for Accidental Damage Protection Plan for the 2022-23 school year in the amount of $423,000.00. The funding source is the American Rescue Plan.
No recorded vote.
Annual Renewal of VIEWpath Software Licenses
Official wordingFSS-14 Annual Renewal of VIEWpath Software Licenses (ACTION)
From the minutesThe Bibb County Board of Education approved the Superintendent to issue a purchase order to Audio Enhancement for the district’s VIEWpath classroom video platform for the 2022-23 school year in the amount of $180,986.40 using Sourcewell National Contract #: 111616-AE. The funding source is general fund technology.
No recorded vote.
RFP 22-037 Emergency Management Suite Software
Official wordingFSS-15 RFP 22-037 Emergency Management Suite Software (ACTION)
From the minutesThe Bibb County Board of Education approved the Superintendent to issue a purchase order to provide Emergency Management Suite Software in the amount of $206,937.50. This project will be paid for with a combination of Safety and Security general funds and 2016 ESPLOST funding.
No recorded vote.
RFQ 22-045 Carpet and Flooring at SOAR and Elam Alexander
Official wordingFSS-16 RFQ 22-045 Carpet and Flooring at SOAR and Elam Alexander (ACTION)
From the minutesThe Bibb County Board of Education approved the Superintendent to enter into contract with Elite Flooring Contractors LLC. to remove and install carpet and flooring at SOAR Academy and Elam Alexander in the amount of $454,265.00. This project will be paid for with a combination of American Rescue Plan funding (Elam Alexander) and 2016 ESPLOST funding (SOAR Academy).
No recorded vote.
Recruitment Bonus
Official wordingFSS-17 Recruitment Bonus (ACTION)
From the minutesThe Bibb County Board of Education approved the Human Resources Department to provide a sign-on bonus to FY23 new hires according to the schedule provided in the background. The bonus would be funded through ARP.
No recorded vote.
Second reading
Policy JCDAF, Use of Electronic Devices by Students Second Reading
Official wordingPR-1 Policy JCDAF, Use of Electronic Devices by Students Second Reading (ACTION)
From the minutesThe policy was put on hold until next month's Board Meeting.
No recorded vote.
This policy at other meetingsFirst reading · April 21, 2022 → · Board Meeting · June 16, 2022 →
Second reading
Policy GAD- Professional Learning Opportunities Second Reading
Official wordingPR-2 Policy GAD- Professional Learning Opportunities Second Reading (ACTION)
From the minutesThe Bibb County Board of Education approved the revision of Policy GAD, Professional Learning Opportunities.
No recorded vote.
This policy at other meetingsFirst reading · April 21, 2022 →
Second reading
Policy GCQ - Classified Personnel Retirement Second Reading
Official wordingPR-3 Policy GCQ - Classified Personnel Retirement Second Reading (ACTION)
From the minutesThe Bibb County Board of Education approved the revision of Policy GCQ, Classified Personnel Retirement.
No recorded vote.
This policy at other meetingsFirst reading · April 21, 2022 →
Second reading
Policy IDDO - Student Production of Goods or Services Second Reading
Official wordingPR-4 Policy IDDO - Student Production of Goods or Services Second Reading (ACTION)
From the minutesThe Bibb County Board of Education approved revision of Policy IDDO, Student Production of Goods or Services.
No recorded vote.
This policy at other meetingsFirst reading · April 21, 2022 →
Policy KG - Use of School Facilities
Official wordingPR-5 Policy KG - Use of School Facilities (ACTION)
From the minutesThe Bibb County Board of Education approved the revised policy, KG - Use of School Facilities.
No recorded vote.
This policy at other meetingsFirst reading · April 21, 2022 →
KEAA - Community Activities & Performances by Students
Official wordingPR-6 KEAA - Community Activities & Performances by Students (ACTION)
From the minutesThe Bibb County Board of Education approved the revision of Policy KEAA, Community Activities and Performances.
No recorded vote.
LDAJA - Interrogations & Investigations
Official wordingPR-7 LDAJA - Interrogations & Investigations (ACTION)
From the minutesThe Bibb County Board of Education approved the revision of Policy LDAJA, Interrogations and Investigations.
No recorded vote.
Approves the latest personnel moves for certified staff — teachers and other licensed employees (hires, transfers, and departures).
Official wordingPS-1 Certified Personnel Report
From the minutesThe Bibb County Board of Education approved the Certified Personnel Report that includes the new hires, transfers, and retirements/resignations of certified employees.
No recorded vote.
Approves the latest personnel moves for classified staff — non-teaching employees like aides, bus drivers, and custodians (hires, transfers, and departures).
Official wordingPS-2 Classified Personnel Report
From the minutesThe Bibb County Board of Education approved the Classified Personnel Report that includes the new hires, transfers, and retirements/resignations of classified employees.
No recorded vote.
New Business
Approves the incoming superintendent's employment contract.
Official wordingConsideration of Superintendent Contract
From the minutes- Motion made by: James Freeman - Motion seconded by: Dr. Sundra Woodford
Old Business
Adjourn