Committee Meeting

March 20, 2025

A smaller group of board members that reviews items — like finance or policy — before the full board votes.

Agenda items

With votes

Contested

Attendance

No recorded vote.

Voting Members

From the minutes- Ms. Myrtice Johnson, President - Mr. Daryl Morton, Vice President - Mrs. Kristin Hanlon, Treasurer - Dr. Henry Ficklin, Board Member - Mr. Barney Hester, Board Member - Dr. Sundra Woodford, Board Member - Mr. James Freeman, Board Member - Dr. Lisa Garrett-Boyd, Board Member

No recorded vote.

Call to Order

Approves the meeting’s agenda — the list of items the board will take up.

Official wordingApprove Agenda

From the minutesThe agenda was approved as written. - Motion made by: Mr. James Freeman - Motion seconded by: Dr. Sundra Woodford Voting results: Unanimously approved

8 Yes

Full roll call

Myrtice JohnsonYes

Daryl MortonYes

Kristin HanlonYes

Henry FicklinYes

Barney HesterYes

Sundra WoodfordYes

James FreemanYes

Lisa Garrett-BoydYes

INVOCATION

INSTRUCTIONAL SERVICES COMMITTEE

Presentation

School Consolidation Updates

Official wordingIS-1 School Consolidation Updates (PRESENTATION)

A presentation to the board. No vote is taken.

District documentsSchool Consolidation_BOE March 2025 Presentation ↗

Presentation

Instructional Improvement for PEC Students through Lexonik

Official wordingIS-2 Instructional Improvement for PEC Students through Lexonik (PRESENTATION)

A presentation to the board. No vote is taken.

District documentsLEA Board Presentation Final Dec. 2024 ↗

Presentation

Instructional Improvement for PEC Students: A Partnership to Put Career-Connected Literacy at the Heart of Bibb County School District

Official wordingIS-3 Instructional Improvement for PEC Students: A Partnership to Put Career-Connected Literacy at the Heart of Bibb County School District (PRESENTATION)

A presentation to the board. No vote is taken.

District documentsBibb Co. Beable_Board Meeting.3.20_ Appendix ↗

Reorders the meeting’s agenda.

Official wordingFISCAL/SUPPORT SERVICES COMMITTEE

From the minutesA motion was made to move FSS-11, Second Amendment to Intergovernmental Agreement - Project Bengal (ACTION), to the top of the Fiscal Services agenda. - Motion made by: Mr. Daryl Morton - Motion seconded by: Dr. Henry Ficklin Voting results: Unanimously approved

8 Yes

Full roll call

Myrtice JohnsonYes

Daryl MortonYes

Kristin HanlonYes

Henry FicklinYes

Barney HesterYes

Sundra WoodfordYes

James FreemanYes

Lisa Garrett-BoydYes

Presentation

Monthly Financial Statement Review

Official wordingFSS-1 Monthly Financial Statement Review (PRESENTATION)

A presentation to the board. No vote is taken.

District documentsFSS-1 Monthly Financial Update - January 2025 for March 2025 ↗

Accepts the district’s audited financial statements for the year ending June 30, 2024.

Official wordingFSS-2 Audit of Financial Statements for Fiscal Year Ended June 30, 2024 (ACTION)

From the minutesThe Bibb County Board of Education accepted the audit of the Financial Statements for the period ending June 30, 2024. - Motion made by: Mr. James Freeman - Motion seconded by: Mr. Barney Hester Voting results: Unanimously approved

8 Yes

Full roll call

Myrtice JohnsonYes

Daryl MortonYes

Kristin HanlonYes

Henry FicklinYes

Barney HesterYes

Sundra WoodfordYes

James FreemanYes

Lisa Garrett-BoydYes

District documentsAction Memo FY26 Audit of the Financial Statements Final Signed ↗

Renews the district’s banking services contract with Truist Bank.

Official wordingFSS-3 Truist Bank - Banking Services Contract Renewal (ACTION)

From the minutesThe Bibb County Board of Education authorized the Superintendent to renew the banking services contract with Truist Bank for the FY 2026 school year. - Motion made by: Mr. Barney Hester - Motion seconded by: Dr. Henry Ficklin Voting results: Unanimously approved

8 Yes

Full roll call

Myrtice JohnsonYes

Daryl MortonYes

Kristin HanlonYes

Henry FicklinYes

Barney HesterYes

Sundra WoodfordYes

James FreemanYes

Lisa Garrett-BoydYes

District documentsFY26 Truist Action Memo Signed ↗

Approves a mid-year change to the FY2025 budget, with a projected ending balance of $64.3 million.

Official wordingFSS-4 FY 2025 General Fund Budget Amendment #2 (ACTION)

From the minutesThe Bibb County Board of Education approved Budget Amendment #2 for the FY 2025 General Fund budget with a revised projected ending fund balance of $64,349,610. - Motion made by: Dr. Henry Ficklin - Motion seconded by: Dr. Lisa Garrett-Boyd Voting results: Unanimously approved

8 Yes

Full roll call

Myrtice JohnsonYes

Daryl MortonYes

Kristin HanlonYes

Henry FicklinYes

Barney HesterYes

Sundra WoodfordYes

James FreemanYes

Lisa Garrett-BoydYes

District documentsFY25 General Fund Budget Amendment #2_Action Memo-Revised Reformatted ↗ · FY25-Budget Amendment 2-Revised ↗ · FY25 - Budgeted Fund Balance Update ↗

Approves up to $8.81 million for Howard High School renovations by ICB.

Official wordingFSS-5 RFP 25-005 Howard High School Renovation Guaranteed Maximum Price (ACTION)

From the minutesThe Bibb County Board of Education authorized the Superintendent to issue a purchase order for renovations of Howard High School with a Guaranteed Maximum Price of $8,808,652.32 to International City Builders (ICB). - Motion made by: Mr. James Freeman - Motion seconded by: Dr. Henry Ficklin Voting results: Unanimously approved

8 Yes

Full roll call

Myrtice JohnsonYes

Daryl MortonYes

Kristin HanlonYes

Henry FicklinYes

Barney HesterYes

Sundra WoodfordYes

James FreemanYes

Lisa Garrett-BoydYes

District documentsAction Memo - GMP Howard HIgh School Signed ↗ · Howard High School GMP ↗

Approves up to $6.77 million for Howard Middle School renovations by ICB.

Official wordingFSS-6 RFP 25-005 Howard Middle School Renovation Guaranteed Maximum Price ACTION)

From the minutesThe Bibb County Board of Education authorized the Superintendent to issue a purchase order for renovations of Howard Middle School with a Guaranteed Maximum Price of $6,765,670.15 to International City Builders (ICB). - Motion made by: Mr. James Freeman - Motion seconded by: Dr. Lisa Garrett-Boyd Voting results: Unanimously approved

8 Yes

Full roll call

Myrtice JohnsonYes

Daryl MortonYes

Kristin HanlonYes

Henry FicklinYes

Barney HesterYes

Sundra WoodfordYes

James FreemanYes

Lisa Garrett-BoydYes

District documentsAction Memo - GMP Howard Middle School Signed ↗ · Howard Middle School GMP ↗

Approves $294,424 for furniture at Howard High School.

Official wordingFSS-7 Howard High School Furniture (ACTION)

From the minutesThe Bibb County Board of Education approved the issuance of a purchase order to Advent Business Interiors, Inc. in the amount of $294,424.13 to provide furniture and installation for Howard High School. - Motion made by: Mr. James Freeman - Motion seconded by: Dr. Henry Ficklin Voting results: Unanimously approved

8 Yes

Full roll call

Myrtice JohnsonYes

Daryl MortonYes

Kristin HanlonYes

Henry FicklinYes

Barney HesterYes

Sundra WoodfordYes

James FreemanYes

Lisa Garrett-BoydYes

District documentsAction Memo - Howard High School Furniture Signed ↗ · Howard HS Furniture - Media and Admin ↗

Approves $194,843 for furniture at Howard Middle School.

Official wordingFSS-8 Howard Middle School Furniture (ACTION)

From the minutesThe Bibb County Board of Education approved the issuance of a purchase order to Advent Business Interiors, Inc. in the amount of $194,842.81 to provide furniture and installation for Howard Middle School. - Motion made by: Dr. Henry Ficklin - Motion seconded by: Mr. James Freeman Voting results: Unanimously approved

8 Yes

Full roll call

Myrtice JohnsonYes

Daryl MortonYes

Kristin HanlonYes

Henry FicklinYes

Barney HesterYes

Sundra WoodfordYes

James FreemanYes

Lisa Garrett-BoydYes

District documentsAction Memo - Howard Middle School Furniture Signed ↗ · Howard MS Furniture - Media and Admin ↗

Approves $228,460 for enCORE and Launch adaptive curriculum for special-education students.

Official wordingFSS-9 Core Curriculum for PEC Adaptive Programs (ACTION)

From the minutesThe Bibb County Board of Education authorized the Superintendent to issue a purchase order for the enCORE and Launch Adaptive Curriculum at a cost of $228,460. - Motion made by: Dr. Sundra Woodford - Motion seconded by: Mr. Barney Hester Voting results: Unanimously approved

8 Yes

Full roll call

Myrtice JohnsonYes

Daryl MortonYes

Kristin HanlonYes

Henry FicklinYes

Barney HesterYes

Sundra WoodfordYes

James FreemanYes

Lisa Garrett-BoydYes

District documentsAction Memo -EnCore and Launch Adapative Curriculum Signed ↗ · Encore and Launch Renewal ↗

Approves $296,658 for more weapons-detection equipment from CTI.

Official wordingFSS-10 Additional Weapons Detection Purchase (ACTION)

From the minutesThe Bibb County Board of Education approved the issuance of a purchase order to CTI Communications Technologies, Inc. in the amount of $$296,658. - Motion made by: Dr. Lisa Garrett-Boyd - Motion seconded by: Mr. James Freeman Voting results: Unanimously approved

8 Yes

Full roll call

Myrtice JohnsonYes

Daryl MortonYes

Kristin HanlonYes

Henry FicklinYes

Barney HesterYes

Sundra WoodfordYes

James FreemanYes

Lisa Garrett-BoydYes

District documentsAction Memo - Weapons Detection Open Gates Signed ↗ · Weapons Detection Open Gate Quote 203229 ↗ · Weapons Detection Open Gate Quote 203233 ↗

Updates an agreement on how tax payments (PILOTs) from the Irving Consumer Products project are shared.

Official wordingFSS-11 Second Amendment to Intergovernmental Agreement - Project Bengal (ACTION)

From the minutesThe Bibb County Board of Education approved the Second Amendment to the IGA relating to the distribution of PILOTs with regard to the Irving Consumer Products, Inc. Project. - Motion made by: Dr. Lisa Garrett-Boyd - Motion seconded by: Mr. Daryl Morton Voting results: Unanimously approved

8 Yes

Full roll call

Myrtice JohnsonYes

Daryl MortonYes

Kristin HanlonYes

Henry FicklinYes

Barney HesterYes

Sundra WoodfordYes

James FreemanYes

Lisa Garrett-BoydYes

District documentsDraft PILOT Memo Project Bengal Signed ↗

POLICIES AND RULES COMMITTEE

Second reading

Updates the district’s policy on which purchases need board approval.

Official wordingPR-1 Policy DJEAA, Board Approval (ACTION - Second Reading)

From the minutesThe Bibb County Board of Education approved the revisions of Policy DJEAA, Board Approval. - Motion made by: Mrs. Kristin Hanlon - Motion seconded by: Ms. Myrtice Johnson Voting results: Unanimously approved

8 Yes

Full roll call

Myrtice JohnsonYes

Daryl MortonYes

Kristin HanlonYes

Henry FicklinYes

Barney HesterYes

Sundra WoodfordYes

James FreemanYes

Lisa Garrett-BoydYes

District documentsAction Memo Policy DJEAA Signed ↗ · Board Policy DJEAA Board Approval (2nd Reading) ↗ · 4013_DJEAA-E(1)(revised) ↗

This policy at other meetingsFirst reading · February 20, 2025 → · Second reading · March 20, 2025 →

Second reading

Updates the district’s policy on teacher evaluation appeals.

Official wordingPR-2 Policy GBIA, Teacher Evaluation Appeals (ACTION - Second Reading)

From the minutesThe Bibb County Board of Education approved the revisions of Policy GBIA, Teacher Evaluation Appeals. - Motion made by: Mr. James Freeman - Motion seconded by: Mrs. Kristin Hanlon Voting results: Unanimously approved

8 Yes

Full roll call

Myrtice JohnsonYes

Daryl MortonYes

Kristin HanlonYes

Henry FicklinYes

Barney HesterYes

Sundra WoodfordYes

James FreemanYes

Lisa Garrett-BoydYes

District documentsAction Memo Policy GBIA Signed ↗ · Board Policy GBIA Teacher Evaluation Appeals (2nd Reading) Edits Revised ↗

This policy at other meetingsFirst reading · February 20, 2025 → · Second reading · March 20, 2025 →

Second reading

Updates the district’s student safety policy.

Official wordingPR-3 Policy JGF, Student Safety (ACTION - Second Reading)

From the minutesThe Bibb County Board of Education approved revisions to Policy JGF, Student Safety. - Motion made by: Mr. James Freeman - Motion seconded by: Mrs. Kristin Hanlon Voting results: Unanimously approved

8 Yes

Full roll call

Myrtice JohnsonYes

Daryl MortonYes

Kristin HanlonYes

Henry FicklinYes

Barney HesterYes

Sundra WoodfordYes

James FreemanYes

Lisa Garrett-BoydYes

District documentsAction Memo Policy JGF Signed ↗ · Board Policy JGF Student Safety (2nd Reading) ↗

This policy at other meetingsFirst reading · February 20, 2025 → · Second reading · March 20, 2025 → · First reading · December 18, 2025 → · Second reading · January 15, 2026 →

Second reading

Updates the district’s policy on bids and price quotes.

Official wordingPR-4 Policy FGC, Bids and Quotations (ACTION - Second Reading)

From the minutesThe Bibb County Board of Education approved the revision to Policy FGC, Bids and Quotations. - Motion made by: Dr. Henry Ficklin - Motion seconded by: Mr. James Freeman Voting results: Unanimously approved

8 Yes

Full roll call

Myrtice JohnsonYes

Daryl MortonYes

Kristin HanlonYes

Henry FicklinYes

Barney HesterYes

Sundra WoodfordYes

James FreemanYes

Lisa Garrett-BoydYes

District documentsAction Memo Policy FGC Signed ↗ · Board Policy FGC Bids and Quotations (2nd Reading) ↗

This policy at other meetingsFirst reading · February 20, 2025 → · Second reading · March 20, 2025 → · First reading · July 17, 2025 → · Second reading · August 21, 2025 →

First reading

Proposes revising the employee sick-leave bank policy, including notice that the district may change its terms.

Official wordingPR-5 Policy GARHA, Employee Sick Leave Bank (INFORMATION - First Reading)

First reading: the proposed change is put before the board and the public. The board votes on it at a later meeting, at its second reading.

District documentsInformation Memo Policy GARHA - first reading Signed ↗ · Board Policy GARHA Employee Sick Leave Bank edits accepted ↗ · Board Policy GARHA Employee Sick Leave Bank with edits ↗ · Regulation GARHA-R(1) Employee Sick Leave Bank - Sick Leave Bank (2nd Reading) edits accepted ↗

2 more

· Regulation GARHA-R(1) Employee Sick Leave Bank - Sick Leave Bank (revised) ↗ · Exhibit GARHA-E(1) Employee Sick Leave Bank - Exhibit ↗

This policy at other meetingsSecond reading · April 17, 2025 →

For information

Presents revisions to the school-assignment policy on admitting students with IEPs to magnet programs.

Official wordingPR-6 Policy JBCCA, Student Assignment to Schools (INFORMATION - First Read)

Shared with the board for information. No vote is taken.

District documentsInformation Memo Policy JBCCA - first reading Signed ↗ · Board Policy JBCCA Student Assignment to Schools (2nd reading) edits accepted ↗ · Board Policy JBCCA Student Assignment to Schools (revised) ↗

This policy at other meetingsSecond reading · April 17, 2025 → · First reading · May 15, 2025 → · Second reading · June 18, 2025 →

For information

Presents the emergency-closings policy for review, with clarity edits to its regulation and no policy changes.

Official wordingPR-7 Policy AFC, Emergency Closings (INFORMATION - First Reads)

Shared with the board for information. No vote is taken.

District documentsInformation Memo Policy AFC - first reading Signed ↗ · Board Policy AFC Emergency Closings ↗ · Regulation AFC-R(1) Emergency Closings edits accepted ↗ · Regulation AFC-R(1) Emergency Closings (revised) ↗

This policy at other meetingsSecond reading · April 17, 2025 →

PERSONNEL SERVICES COMMITTEE

Votes to meet privately on matters state law lets boards close — like personnel, lawsuits, property, or safety. No final decisions are made behind closed doors.

Official wordingExecutive Session – Land/Legal/Personnel/Student/School Safety/Cyber Security Matters

From the minutesThe Board voted to enter into Executive Session at 6:10 p.m. Motion made by: Dr. Sundra Woodford Motion seconded by: Mr. Barney Hester Voting: Unanimously Approved The Board voted to return from Executive Session at 6:38 p.m. Motion made by: Dr. Sundra Woodford Motion seconded by: Mr. Daryl Morton Voting: Unanimously Approved

8 Yes

Full roll call

Myrtice JohnsonYes

Daryl MortonYes

Kristin HanlonYes

Henry FicklinYes

Barney HesterYes

Sundra WoodfordYes

James FreemanYes

Lisa Garrett-BoydYes

Approves the latest personnel moves for certified staff — teachers and other licensed employees (hires, transfers, and departures).

Official wordingPS-1 Certified Personnel Report (ACTION)

From the minutesThe Board approved PS-1. - Motion made by: Dr. Sundra Woodford - Motion seconded by: Mr. Barney Hester Voting results: Unanimously approved

8 Yes

Full roll call

Myrtice JohnsonYes

Daryl MortonYes

Kristin HanlonYes

Henry FicklinYes

Barney HesterYes

Sundra WoodfordYes

James FreemanYes

Lisa Garrett-BoydYes

District documentsPS1_Board_20MAR25 ↗

Renews contracts for teachers and other certified staff for 2025-26.

Official wordingPS1.1 Contract Renewals for 2025 – 2026 Teachers and other Certified Staff (ACTION)

From the minutesThe Board approved PS-1.1. - Motion made by: Dr. Henry Ficklin - Motion seconded by: Mrs. Kristin Hanlon Voting results: Unanimously approved

8 Yes

Full roll call

Myrtice JohnsonYes

Daryl MortonYes

Kristin HanlonYes

Henry FicklinYes

Barney HesterYes

Sundra WoodfordYes

James FreemanYes

Lisa Garrett-BoydYes

District documentsPS1.1 Recommendation for Contract Renewals ↗

Renews contracts for certified staff for 2025-26.

Official wordingPS1.2 Certified Contract Renewals for 2025 – 2026 (ACTION)

From the minutesThe Board approved PS1.2 by a vote of 7-0-1, with one (1) abstention. Because it did not pass unanimously, this item was not sent to the Consent Agenda, but to New Business on the Board meeting agenda. - Motion made by: Dr. Lisa Garrett-Boyd - Motion seconded by: Dr. Sundra Woodford

7 Yes1 Abstained

Full roll call

Myrtice JohnsonYes

Daryl MortonYes

Kristin HanlonYes

Henry FicklinYes

Barney HesterYes

Sundra WoodfordYes

James FreemanAbstain

Lisa Garrett-BoydYes

District documentsPS1.2 (Certified Contract Renewals) ↗

Approves the latest personnel moves for classified staff — non-teaching employees like aides, bus drivers, and custodians (hires, transfers, and departures).

Official wordingPS-2 Classified Personnel Report (ACTION)

From the minutesThe Board approved PS-2. - Motion made by: Mrs. Kristin Hanlon - Motion seconded by: Mr. Daryl Morton Voting results: Unanimously approved

8 Yes

Full roll call

Myrtice JohnsonYes

Daryl MortonYes

Kristin HanlonYes

Henry FicklinYes

Barney HesterYes

Sundra WoodfordYes

James FreemanYes

Lisa Garrett-BoydYes

District documentsPS2_Board_20MAR25 ↗

For information

Approves the latest personnel moves for classified staff — non-teaching employees like aides, bus drivers, and custodians (hires, transfers, and departures).

Official wordingPS-3 Classified Personnel Report (INFORMATION)

Shared with the board for information. No vote is taken.

District documentsPS3_Board_20MAR25 ↗

Approves personnel actions recommended by district administrators.

Official wordingPS-5 Administrators Recommendation (ACTION)

From the minutesThe Board approved PS-5. - Motion made by: Mr. Daryl Morton - Motion seconded by: Mr. James Freeman Voting results: Unanimously approved

8 Yes

Full roll call

Myrtice JohnsonYes

Daryl MortonYes

Kristin HanlonYes

Henry FicklinYes

Barney HesterYes

Sundra WoodfordYes

James FreemanYes

Lisa Garrett-BoydYes

District documentsPS5 - School Based Administrators Report ↗

FOR INFORMATION

2016 and 2021 Capital Improvement Programs

Official wordingFI-1 2016 and 2021 Capital Improvement Programs

No recorded vote.

ESPLOST 2016 Reports

No recorded vote.

District documentsFI-1(a) 2016 ESPLOST- Jan 2025_Mar 2025 Board Meeting ↗

ESPLOST 2021 Reports

No recorded vote.

District documentsFI-1(b) 2021 ESPLOST Jan 2025_ Mar 2025 Board Meeting Updated ↗

Bonds of 2020 Report

No recorded vote.

District documentsFI-1(c) Bonds of Jan 2025 March 2025_ Board Meeting ↗

Fl-2 Investments and Investment Income Report

No recorded vote.

District documentsFI-2 January FY25 - Investment Report ↗

Discipline and Attendance Update

Official wordingFI-3 Discipline and Attendance Update

No recorded vote.

Field Trips

Official wordingFI-4 Field Trips

No recorded vote.

May 8 – 9, 2025 Skyview Elementary School - 5th Grade, Orlando, Florida

No recorded vote.

District documentsField Trip - Skyview, 5th Grade - Sea World, Orlando, FL 050825 - 050925 ↗

Ends the meeting.

Official wordingAdjourn

From the minutesThe meeting was adjourned at 6:41 p.m. - Motion made by: Mr. James Freeman - Motion seconded by: Dr. Sundra Woodford Voting results: Unanimously approved

8 Yes

Full roll call

Myrtice JohnsonYes

Daryl MortonYes

Kristin HanlonYes

Henry FicklinYes

Barney HesterYes

Sundra WoodfordYes

James FreemanYes

Lisa Garrett-BoydYes