Committee Meeting
June 18, 2025
A smaller group of board members that reviews items — like finance or policy — before the full board votes.
Attendance
No recorded vote.
Voting Members
No recorded vote.
Approves the meeting’s agenda — the list of items the board will take up.
Official wordingApprove Agenda
More than one motion was made on this item. The minutes record 3 votes, shown in order below. The roll call at the bottom is the last one.
- A motion was made to amend the agenda by postponing the vote on PR-4, Policy BBC, Board Committees. Motion made by: Dr. Henry Ficklin Motion seconded by: Mr. Daryl Morton The motion passed by a vote of 5 - 2.5 Yes · 2 No · 1 not present — No: Myrtice Johnson, Kristin Hanlon; Not present: James Freeman
- Additionally, a motion was made to amend the agenda by switching the presentations for FSS-2 (Final Board Adoption of FY 2026 Budget) and FSS-15 (RFP 25-029 Legal Services-Award of Contract). Motion made by: Dr. Henry Ficklin Motion seconded by: Dr. Sundra Woodford The motion passed by a vote of 6 - 16 Yes · 1 No · 1 not present — No: Kristin Hanlon; Not present: James Freeman
- The attorney suggested that the numbers of FSS-2 and FSS-15 remain the same, but the presentations be made at the amended times. A motion was made to approve the agenda as amended. Motion made by: Dr. Henry Ficklin Motion seconded by: Mr. Daryl Morton7 Yes · 0 No · 1 not present — Not present: James Freeman
Full roll call (last motion)
Renews the district’s contract for Imagine Learning / Edgenuity online learning software.
Official wordingIS-1 Renewal of Imagine Learning - Edgenuity (ACTION)
Full roll call
Approves up to $176,000 to renew the Step Up to Writing program and teacher training.
Official wordingIS-2 Step Up to Writing Renewal (ACTION)
Full roll call
Approves a contract for an agency to supply certified (licensed) teachers.
Official wordingIS-3 Certified Teacher Staffing Services (ACTION)
Approves up to $300,000 for Elevate K-12 to provide live virtual teachers.
Official wordingIS-4 Elevate K-12 (ACTION)
Full roll call
Monthly Financial Statement Review
Official wordingFSS-1 Monthly Financial Statement Review (PRESENTATION)
A presentation to the board. No vote is taken.
Adopts the superintendent's recommended FY 2026 budget (Option C).
Official wordingFSS-2 Final Board Adoption of FY 2026 Budget (ACTION)
More than one motion was made on this item. The minutes record 2 votes, shown in order below. The roll call at the bottom is the last one.
- A motion was made to approve the Superintendent’s FY 2026 Recommended Budget (Option C) as presented. Motion made by: Mr. James Freeman Motion seconded by: Dr. Henry Ficklin Discussion followed. Subsequently, the motion was amended to increase the budget to allow for salaries and benefits for three positions: Truancy Specialist, K-5 ELA School Improvement Coordinator and reclassification of Executive Director of Elementary Services. Motion made by: Mr. James Freeman Motion seconded by: Dr. Lisa Garrett-Boyd The amended motion failed by a vote of 4 - 4.4 Yes · 4 No — No: Daryl Morton, Henry Ficklin, Barney Hester, Sundra Woodford
- The original motion to approve the budget (Option C) was called to question. Motion made by: Mr. James Freeman Motion seconded by: Ms. Myrtice Johnson The motion carried by a vote of 7-1 and was sent to New Business.7 Yes · 1 No — No: Lisa Garrett-Boyd
Full roll call (last motion)
Approves the “Leader in Me” student-leadership program for schools.
Official wordingFSS-3 Leader In Me (ACTION)
Full roll call
Approves $1,628,238 to continue the Atrium Health Navicent school-based health program.
Official wordingFSS-4 FY 2026 Atrium Health Navicent Agreement (School House Health) (ACTION)
Full roll call
Approves up to $638,946 for Audio Enhancement SAFE classroom safety-alert devices.
Official wordingFSS-5 Audio Enhancement – SAFE Alert Extenders (ACTION)
Full roll call
Approves up to $196,710 for student-device storage from Vivacity Tech.
Official wordingFSS-6 RFQ 25-034 Student Device Storage (ACTION)
Full roll call
Hires Sheridan Construction to build a secured entrance vestibule at Bernd Elementary.
Official wordingFSS-7 Bernd Elementary School Secured Vestibule Guaranteed Maximum Price (GMP) (ACTION)
Full roll call
Renews the district’s property and liability insurance through the Georgia School Boards Association risk pool.
Official wordingFSS-8 GSBA Risk Management Fund Business Insurance Renewal (ACTION)
Full roll call
Hires Towering Your Success to evaluate the GEAR UP grant program, at $171,000.
Official wordingFSS-9 Towering Your Success, FY26 Gaining Early Awareness and Readiness for Undergraduate Programs (GEAR UP) Grant Program Evaluator (ACTION)
Full roll call
Renews a $600,000 contract with Communities In Schools of Central Georgia for student support.
Official wordingFSS-10 FY25-26 Renewal of Communities in Schools of Central Georgia Services (ACTION)
Full roll call
Ratifies past spending with BSN Sports and approves a new one-year contract with them not to exceed $300,000.
Official wordingFSS-11 BSN Contract Approval and Ratification (ACTION)
- A motion was made to separate the two items that were listed within this recommendation. The items were: 1\. Ratification of prior expenditures with BSN Sports (FSS-11.1) 2\. Authorization of a new contract with BSN Sports utilizing Omnia cooperative agreement number R201101 for one year, not to exceed $300,000.00 (FSS-11.2) Motion made by: Mr. Daryl Morton Motion seconded by: Dr. Henry Ficklin7 Yes · 0 No · 1 not present — Not present: James Freeman
- Regarding the Ratification (FSS-11.1), Motion made by: Mr. Daryl Morton Motion seconded by: Mr. Barney Hester With a vote of 6 - 1, this item was sent to New Business. Ms. Myrtice Johnson - Yes Mr. Daryl Morton - Yes Mrs. Kristin Hanlon - Yes Dr. Henry Ficklin - No Mr. Barney Hester - Yes Dr. Sundra Woodford - Yes Mr. James Freeman - Not Present Dr. Lisa Garrett-Boyd - Yes Regarding the New Contract (FSS-11.2), Motion made by: Mr. Barney Hester Motion seconded by: Dr. Henry Ficklin7 Yes · 0 No · 1 not present — Not present: James Freeman
Full roll call (last motion)
Approves $350,000 for Waste Management garbage and recycling service.
Official wordingFSS-12 Contract for Garbage Collection Services (ACTION)
Full roll call
Approves a $950,000 contract with Thomaston Milk Company for milk and dairy for schools.
Official wordingFSS-13 Approval of Milk and Dairy Contract (ACTION)
Full roll call
Approves the school-nutrition purchasing plan and procedures for next year.
Official wordingFSS-14 FY 2026 School Nutrition Procurement Plan and Procedures (ACTION)
Full roll call
Hires Parker Poe Adams & Bernstein as the district’s law firm.
Official wordingFSS-15 RFP 25-029 Legal Services-Award of Contract (ACTION)
Full roll call
Updates the district’s policy on assigning students to schools.
Official wordingPR-1 Policy JBCCA, Student Assignment to Schools (ACTION - Second Reading)
Full roll call
This policy at other meetingsCommittee Meeting · March 20, 2025 → · Second reading · April 17, 2025 → · First reading · May 15, 2025 → · Second reading · June 18, 2025 →
Updates the district’s policy on gifted-student programs.
Official wordingPR-2 Policy IDDD, Gifted Student Programs (ACTION - Second Reading)
Full roll call
This policy at other meetingsFirst reading · May 15, 2025 → · Second reading · June 18, 2025 →
Updates the district’s policy on federal family and medical leave (FMLA).
Official wordingPR-3 Policy GBRIG - Federal Family and Medical Leave Act (ACTION - Second Reading)
Full roll call
This policy at other meetingsFirst reading · May 15, 2025 → · Second reading · June 18, 2025 →
Updates the district’s policy on board committees.
Official wordingPR-4 Policy BBC, Board Committees (ACTION - Second Reading)
Full roll call
This policy at other meetingsFirst reading · May 15, 2025 → · Second reading · August 21, 2025 →
Proposes raising the price at which purchases must go out for competitive bids from $30,000 to $50,000.
Official wordingPR-5 Policy DJED, Bids and Quotations (INFORMATION -First Reading)
First reading: the proposed change is put before the board and the public. The board votes on it at a later meeting, at its second reading.
This policy at other meetingsSecond reading · July 17, 2025 →
Proposes revising the bullying policy to match state law, including temporary home assignment for students who threaten serious harm.
Official wordingPR-6 Policy JCDAG, Bullying (INFORMATION - First Reading)
First reading: the proposed change is put before the board and the public. The board votes on it at a later meeting, at its second reading.
This policy at other meetingsFirst reading · July 17, 2025 → · Second reading · August 21, 2025 →
Proposes revising the policy on using students at community and public events.
Official wordingPR-7 Policy KBF, Use of Students for Public Information Programs (INFORMATION - First Reading)
First reading: the proposed change is put before the board and the public. The board votes on it at a later meeting, at its second reading.
This policy at other meetingsSecond reading · July 17, 2025 →
Proposes revising the policy on distributing free materials in schools, routing requests through the student affairs office.
Official wordingPR-8 Policy KI - Free Materials Distribution in Schools (INFORMATION - First Reading)
First reading: the proposed change is put before the board and the public. The board votes on it at a later meeting, at its second reading.
This policy at other meetingsSecond reading · July 17, 2025 →
Proposes updating the substitute-teacher policy to match the district's use of an outside staffing vendor.
Official wordingPR-9 Policy GBRJ - Arrangement for Substitutes (INFORMATION - First Reading)
First reading: the proposed change is put before the board and the public. The board votes on it at a later meeting, at its second reading.
This policy at other meetingsSecond reading · July 17, 2025 →
Votes to meet privately on matters state law lets boards close — like personnel, lawsuits, property, or safety. No final decisions are made behind closed doors.
Official wordingExecutive Session – Land/Legal/Personnel/Student/School Safety/Cyber Security Matters
Read the full entry
The Board voted to enter into Executive Session at 6:20 p.m. Motion made by: Mr. Daryl Morton Motion seconded by: Dr. Lisa Garrett-Boyd Voting: Unanimously Approved The Board voted to return from Executive Session at 6:42 p.m. Motion made by: Dr. Sundra Woodford Motion seconded by: Dr. Henry Ficklin Voting: Unanimously Approved Mr. James Freeman made a motion to amend the Committee meeting agenda by removing PS-6 and placing it on the Board meeting agenda under New Business. Motion made by: Dr. Sundra Woodford Motion seconded by: Mrs. Kristin Hanlon Voting: Unanimously ApprovedFull roll call
Approves the latest personnel moves for certified staff — teachers and other licensed employees (hires, transfers, and departures).
Official wordingPS-1 Certified Personnel Report (ACTION)
The district’s recommendationThe Board will vote to approve PS-1.
No recorded vote.
Approves the latest personnel moves for classified staff — non-teaching employees like aides, bus drivers, and custodians (hires, transfers, and departures).
Official wordingPS-2 Classified Personnel Report (ACTION)
The district’s recommendationThe Board will vote to approve PS-2.
No recorded vote.
Approves the latest personnel moves for classified staff — non-teaching employees like aides, bus drivers, and custodians (hires, transfers, and departures).
Official wordingPS-3 Classified Personnel Report (INFORMATION)
Shared with the board for information. No vote is taken.
Approves personnel actions recommended by district administrators.
Official wordingPS-5 Administrators Recommendation (ACTION)
The district’s recommendationThe Board will vote to approve PS-5.
No recorded vote.
Approves personnel actions recommended by the district’s central office.
Official wordingPS-6 Central Office Recommendation (ACTION)
No recorded vote.
2016 and 2021 Capital Improvement Programs
Official wordingFI-1 2016 and 2021 Capital Improvement Programs
No recorded vote.
ESPLOST 2016 Reports
No recorded vote.
ESPLOST 2021 Reports
No recorded vote.
Bonds of 2020 Report
No recorded vote.
Fl-2 Investments and Investment Income Report
No recorded vote.
Discipline and Attendance Update
Official wordingFI-3 Discipline and Attendance Update
No recorded vote.
Field Trips
Official wordingFI-4 Field Trips
No recorded vote.
June 12, 2025 – Howard High School, Boys Football Team - Auburn University, Auburn, AL
No recorded vote.
June 22-29, 2025 – Rutland High School, Be the People Cohort #2 - NY, MD, & VA
No recorded vote.
June 27-29, 2025 – Northeast High School, Girls Basketball Team, FSU – Tallahassee, FL
No recorded vote.
June 26-29, 2025 – Springdale Elementary School, National Jr. Beta Club Convention – Orlando, FL
No recorded vote.
Ends the meeting.
Official wordingAdjourn